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Added 20 mins ago
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Material Handler I
Worley
Edmonton, AB
- Full-time
Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their…
Added 20 mins ago
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Manager, Supply Chain
Worley
Calgary, AB · Edmonton, AB
- Full-time
Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their…
Added 20 mins ago
F
Senior Building Design (CSA) Specialist
Fluor
Vancouver, BC
- Full-time
Fluor is one of Canada's top employers and is recognized globally as a leader in the Engineering, Procurement, Construction, Fabrication, and Maintenance industry. Our focus on innovation…
Added 20 mins ago
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Intermediate Building Design (CSA) Specialist
Fluor
Vancouver, BC
- Full-time
Fluor is one of Canada's top employers and is recognized globally as a leader in the Engineering, Procurement, Construction, Fabrication, and Maintenance industry. Our focus on innovation…
Added 20 mins ago
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Senior Project Logistics Specialist
Fluor
Vancouver, BC
- Full-time
Fluor is one of Canada's top employers and is recognized globally as a leader in the Engineering, Procurement, Construction, Fabrication, and Maintenance industry. Our focus on innovation…
Added 20 mins ago
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Senior Administrative Assistant
Fluor
Calgary, AB
- Full-time
Fluor is one of Canada's top employers and is recognized globally as a leader in the Engineering, Procurement, Construction, Fabrication, and Maintenance industry. Our focus on innovation…
Added 1 hour ago
Maintenance Coordinator YYZ
AirSprint
Mississauga, ON
Have your career take off with us! At AirSprint, our core values of Safety, Integrity, Humility, Service, People, and Community are ingrained throughout our operations and culture. The…
Added 1 hour ago
ZA
Business Development Lead
ZAS Architects + Interiors
Vancouver, BC
- $65,000 to $80,000 CAD / year
- Full-time
…Columbia’s commercial real estate, development, property management, and construction industries. They will have strong sales and negotiation skills, a sound understanding of professional…
Added 1 hour ago
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Senior Procurement Buyer - 6 Month Contract
Puratos
Mississauga, ON
- Full-time
Determine the sourcing strategy and vendor selection of materials within assigned categories in alignment with business objectives.
Added 1 hour ago
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Senior Procurement Buyer - 6 Month Contract
Puratos
Chilliwack, BC
- Full-time
Determine the sourcing strategy and vendor selection of materials within assigned categories in alignment with business objectives.
Added 1 hour ago
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Structural Analysis Engineer
General Fusion
Richmond, BC
- $95,000 to $115,000 CAD / year
- Full-time
Contribute to team development by sharing expertise, participating actively in design reviews, and helping refine and implement effective engineering processes.
Added 1 hour ago
GV
Candidat à la profession d'ingénieur électrique systèmes auxiliaires – Hydro Amérique du Nord / Auxiliary Systems EIT Electrical Engineer – Hydro North America
GE Vernova
Brossard, QC
- Full-time
Prepare design calculations, technical specifications, and Bills of Materials (BOMs).
Added 1 hour ago
RB
Process Governance Specialist
Red Bull
Chilliwack, BC
- Full-time
The purpose of this role is to ensure that Chilliwack Operations has one transparent, practical and continuously maintained process view across Production, Quality, Maintenance, Supply…
Added 2 hours ago
CC
Pre-Construction Manager
Concrete Cashmere
Vancouver, BC · Greater Vancouver Metropolitan Area
- Full-time
We’re looking for an experienced construction professional with strong, hands-on estimating experience and a proven background in commercial tenant improvement (TI) projects. This role…
Added 2 hours ago
TA
Machine Operator
TI Automotive
Amherstburg, ON
- Full-time
Handle and move materials, parts, and tools efficiently within the production area.
Added 2 hours ago
P
Principal Software Engineer
PointClickCare
Mississauga, ON
- $142,700 to $178,400 CAD / year
- Full-time
At PointClickCare our mission is simple: to help providers deliver exceptional care. And that starts with our people. As a leading health tech company that’s founder-led and privately held,…
Added 2 hours ago
P
Senior Software Engineer - Java/React
PointClickCare
Mississauga, ON
- $130,100 to $162,600 CAD / year
- Full-time
At PointClickCare our mission is simple: to help providers deliver exceptional care. And that starts with our people. As a leading health tech company that’s founder-led and privately held,…
Added 2 hours ago
PL
Project Manager - PL#60248
Peter Lucas
Halifax, NS
- Full-time
At Peter Lucas, we offer a variety of work, professional development, and learning opportunities that come from working on diverse projects in the mining, energy, and heavy industrial…
Added 2 hours ago
TG
Sr. Maintenance Technician
Top Gum North America (formerly Island Abbey Nutritionals™)
Charlottetown, PE
- $35 to $40 CAD / hour
- Full-time
Our Maintenance Technicians play a critical role in keeping all components of the production facility and production equipment operating safely and efficiently. This role is ideal for a…
Added 2 hours ago
FC
Quality Control Inspector
FLINT Corp.
Grande Prairie, AB
- Full-time
FLINT is seeking a Quality Control Inspector with experience in oil and gas, structural, or industrial fabrication environments. In this position, you will be responsible for supporting…
Added 3 hours ago
GG
Junior Electrical Engineer
Giampaolo Group Inc.
Brampton, ON
- Full-time
Reporting to the Senior Director, Engineering and Maintenance, the Junior Electrical Engineer will support a variety of engineering and maintenance initiatives across Triple M Metal's…
Added 3 hours ago
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Manager, Wastewater Treatment Plant (WWTP) Maintenance Facilities
EPCOR
AB · Edmonton, Alberta
- Full-time
Ensure adherence to processes, procedures and standards.
Added 3 hours ago
E
Rossdale Electrical/Instrumentation Technician
EPCOR
AB · Edmonton, Alberta
- Full-time
- Temporary
Researching and purchasing required materials and parts.
Added 3 hours ago
B
Professional Senior, Engineering, Structures and Systems Installation
Bombardier
Dorval, QC
- Full-time
Coordinate the integrated product definition with stress, materials and processes, system functional engineering, thermodynamics, aerodynamics, interiors, safety, manufacturing, quality,…
Added 3 hours ago
KA
Senior Contract Administrator
Kasian Architecture Interior Design and Planning
Victoria, BC
- Full-time
Strong building science background with an excellent understanding of construction processes, methods, and materials

BMT

Office Coordinator

Victoria, BC, Canada

$45,000 to $47,000 CAD / year · Part-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $45,000 to $47,000 CAD / year
Job type: Part-time
Apply by: Dec 3, 2026
Experience: Minimum 5 years of experience in facilities management, office administration, or a related role.
Posting language: English
Posted: Nov 3, 2026

Original job description

Department: Facilities/HSEQ

Location: CAN - Victoria

Compensation: CA$45,000 - CA$47,000 / year

Description

Description

Job Title: Office Coordinator

Location: Victoria, BC

Employment Type: Permanent, Non-Exempt (Hourly position), Part-Time (Three Days a Week)

Annual Salary Range: $45,000 - $47,000

About BMT

BMT is dedicated to tackling the most crucial engineering challenges of our era, fostering an environment where individuals with exceptional technical expertise provide meaningful, practical solutions. Committed to creating a safer, more efficient, effective, and sustainable future, BMT values diversity, equity, and inclusion, recognizing their pivotal role in achieving our business purpose. Learn more about BMT at www.bmt.org.

Position Summary

The Office Coordinator serves as a key member of the Administration team, ensuring a seamless office experience for employees, visitors, contractors, and business partners while providing administrative, facilities, and operational support across the organization.

Working closely with team members, this individual coordinates office operations, facilities management, technology support, vendor relationships, company initiatives, and workplace events. The role contributes to operational excellence through proactive problem-solving, process improvement, cost management, and a strong commitment to employee experience, health and safety, and environmental sustainability.

Key Responsibilities

Facilities & Office Operations

Manage office and light industrial facilities through effective coordination of external contractors, vendors, and landlord services to ensure facilities are maintained to corporate standards.
Oversee facilities maintenance activities, including HVAC, electrical, plumbing, janitorial services, landscaping, snow removal, waste management, and other building-related services.
Serve as the primary liaison with landlords, service providers, and contractors to ensure planned and unplanned maintenance activities are completed efficiently and effectively.
Coordinate office space planning, workstation allocation, office moves, and workplace layout changes.
Monitor office operating expenses and support facilities budgeting, cost control, and invoice processing.
Promote environmentally sustainable workplace practices through waste reduction, recycling initiatives, energy conservation efforts, and responsible procurement.
Ensure the facility, workspaces, desks, and kitchen areas remain clean, organized, and well-maintained.
Ensure bulletin boards are current, organized, and updated with relevant information.

Technology Coordination

Coordinate with managed IT coordinator to support office technology needs.
Serve as the primary liaison between employees and IT coordinator to facilitate the timely resolution of technical issues.
Coordinate technology setup for new hires and office relocations, including workstations, telecommunication equipment, printers, and audiovisual systems.
Assist with inventory tracking and management of office technology assets.
Support meeting room technology and ensure equipment is functioning properly.

Employee Experience

Serve as a primary point of contact for employees, visitors, vendors, and business partners, ensuring a professional and welcoming office environment.
Coordinate visitor access, meeting room bookings, and office hospitality services.
Participate in employee onboarding and offboarding processes, including workspace setup, building access, office equipment coordination, and orientation support of office and IT.

Health, Safety & Security

Coordinate workplace health and safety activities and support compliance with applicable occupational health and safety regulations.
Participate in workplace inspections, emergency preparedness planning, incident reporting, and corrective action follow-up.
Maintain and communicate emergency procedures and coordinate emergency response resources.
Coordinate office security measures, including access cards, key management, visitor protocols, and liaison with building security personnel.
Support security clearance administration and related documentation, as required.

Vendor & Administrative Support

Manage vendor relationships and maintain high service standards from all external providers.
Maintain office policies, procedures, vendor contracts, facilities records, and operational documentation.
Order and manage office supplies, kitchen supplies, cleaning materials, and other workplace necessities.
Organize company meetings, training sessions, employee events, lunches, and other office activities.
Prepare shipments, courier packages, and related documentation as required.
Perform general administrative duties and special projects as assigned.

Continuous Improvement

Identify opportunities to improve office processes, service delivery, workplace experience, and operational efficiency.
Develop and maintain standardized procedures to support business continuity and operational excellence.
Recommend improvements that enhance workplace functionality, employee productivity, and cost effectiveness.

Education, Skills, Knowledge & Expertise

Education & Experience

Minimum 5 years of experience in facilities management, office administration, or a related role.
Demonstrated experience coordinating contractors, vendors, and external service providers.
Experience managing facilities in both office and light industrial environments preferred.
Experience processing invoices and controlling operational costs.
Experience supporting workplace technology and coordinating IT service is considered an asset.

Knowledge & Skills

Strong knowledge of facilities management principles and contractor coordination.
Familiarity with Ontario Occupational Health and Safety legislation and workplace safety best practices.
Excellent organizational, time management, and prioritization skills.
Strong interpersonal and customer service skills with the ability to build effective working relationships.
Strong written and verbal communication skills.
Ability to manage multiple priorities while maintaining accuracy, professionalism, and attention to detail.
Strong problem-solving and continuous improvement mindset.
Proficiency with Microsoft 365 applications including Outlook, Teams, Word, Excel, and PowerPoint.

Other Requirements

Ability to occasionally lift and move office supplies and equipment up to 25 lbs.

Work Environment

Part-time, on-site role requiring attendance in the office three (3) days per week.
Regular interaction with employees, contractors, vendors, building management, and visitors.

Why Work For Us?

At BMT we believe in hiring the best talent, from diverse backgrounds, as this introduces new ideas to the team and our customers. We believe in a cooperative and collaborative work environment and support and encourage career growth.

The Successful Candidate Will Receive a Competitive Salary Commensurate With Skill, Ability And Experience, As Well As a Comprehensive Benefit Package Including

Employee and Family Assistance program
Parental/Maternity leave top-up program
RRSP or TFSA matching program
Training and development opportunities
Employee recognition program
Employee referral program

BMT is committed to employment equity, to eliminating discrimination and encouraging diversity amongst its workforce. Accommodations are available on request for candidates taking part in all aspects of the selection process. Candidates selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

Coordinate office and light industrial facilities, maintenance, vendors, budgets, technology support, and workplace logistics. Support employee experience, onboarding, health and safety, security, office events, and continuous improvement.

Requirements

Requires at least five years of experience in facilities management, office administration, or a related role, including coordinating contractors and service providers; experience in office and light industrial facilities is preferred. Candidates should have strong facilities, organizational, communication, customer service, and problem-solving skills, proficiency with Microsoft 365, and the ability to occasionally lift up to 25 pounds.

Skills

Facilities Management
Office Administration
Contractor And Vendor Coordination
Cost Control
Invoice Processing
Workplace Technology Coordination
Occupational Health And Safety
Emergency Preparedness
Security Coordination
Space Planning
Customer Service
Organization And Prioritization
Problem-Solving
Process Improvement
Microsoft 365
Written And Verbal Communication

Benefits

Employee And Family Assistance Program
Parental/Maternity Leave Top-Up Program
RRSP Or TFSA Matching Program
Training And Development Opportunities
Employee Recognition Program
Employee Referral Program

Visa sponsorship

Not detected in the job text

Keywords

Facilities Management
Office Administration
Contractor Coordination
Vendor Management
Facilities Maintenance
HVAC
Electrical Systems
Plumbing
Janitorial Services
Landscaping
Waste Management
Space Planning
Facilities Budgeting
Invoice Processing
Sustainable Workplace Practices
IT Coordination
Technology Asset Management
Microsoft 365
Employee Onboarding
Occupational Health And Safety
Workplace Inspections
Emergency Preparedness
Incident Reporting
Security Clearance Administration
Access Control
Business Continuity
Process Improvement
Office Supplies
Meeting Room Technology

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