Payroll Specialist - North America
- Ottawa, ON, Canada
$55,000 to $75,000 CAD / year · Full-time
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Job details
- Pay
- $55,000 to $75,000 CAD / year
- Job type
- Full-time
- Apply by
- Experience
- 3 to 5 years of payroll experience, including Canada and United States
- Posting language
- English
- Posted
Original job description
Department: People
Location: CAN - Ottawa
Compensation: CA$55,000 - CA$75,000 / year
Description
Job Title: Payroll Specialist (North America)
Location: Ottawa, ON or Houston, TX
Employment Type: Permanent, Full-Time
Annual Salary: $55,000- $75,000
About BMT
BMT is dedicated to tackling the most crucial engineering challenges of our era, fostering an environment where individuals with exceptional technical expertise provide meaningful, practical solutions. Committed to creating a safer, more efficient, effective, and sustainable future, BMT values diversity, equity, and inclusion, recognizing their pivotal role in achieving our business purpose. Learn more about BMT at www.bmt.org.
Reporting to the People Director, the Payroll Specialist is responsible for the accurate and timely processing of payroll across North America (Canada and the United States). This role ensures compliance with all applicable legislation, internal policies, and reporting requirements, while delivering accurate and timely payroll to employees across North America.
Key Responsibilities
Payroll Processing and Administration
At BMT we believe in hiring the best talent, from diverse backgrounds, as this introduces new ideas to the team and our customers. We believe in a cooperative and collaborative work environment and support and encourage career growth.
The Successful Candidate Will Receive a Competitive Salary Commensurate With Skill, Ability And Experience, As Well As a Comprehensive Benefit Package Including
Location: CAN - Ottawa
Compensation: CA$55,000 - CA$75,000 / year
Description
Job Title: Payroll Specialist (North America)
Location: Ottawa, ON or Houston, TX
Employment Type: Permanent, Full-Time
Annual Salary: $55,000- $75,000
About BMT
BMT is dedicated to tackling the most crucial engineering challenges of our era, fostering an environment where individuals with exceptional technical expertise provide meaningful, practical solutions. Committed to creating a safer, more efficient, effective, and sustainable future, BMT values diversity, equity, and inclusion, recognizing their pivotal role in achieving our business purpose. Learn more about BMT at www.bmt.org.
Reporting to the People Director, the Payroll Specialist is responsible for the accurate and timely processing of payroll across North America (Canada and the United States). This role ensures compliance with all applicable legislation, internal policies, and reporting requirements, while delivering accurate and timely payroll to employees across North America.
Key Responsibilities
Payroll Processing and Administration
- Process end to end payroll for Canadian and US employees on a biweekly / semi monthly basis
- Ensure all earnings, deductions, and statutory remittances are calculated accurately
- Maintain payroll records and ensure data integrity within payroll systems
- Coordinate payroll changes including new hires, terminations, compensation changes, and benefits updates
- Administer time and attendance processes, including timesheet submission, review, and approval workflows
- Validate employee hours, overtime, and project coding for accuracy and completeness
- Partner with managers to resolve timesheet discrepancies in a timely manner
- Ensure alignment between approved timesheets and payroll processing timelines
- Support continuous improvement of time tracking processes and system utilization
- Ensure compliance with federal, provincial, and state payroll legislation
- Prepare and reconcile statutory filings including CRA, IRS, and relevant state agencies
- Manage year end processes including T4, RL1, W2, and related filings
- Support internal and external audits by providing payroll documentation and analysis
- Administer employee benefits programs including enrolments, changes, and deductions
- Reconcile benefit invoices and work closely with vendors
- Ensure accurate processing of RRSP, and 401k contributions
- Perform regular payroll reconciliations and resolve discrepancies
- Partner with Finance to ensure alignment between payroll, general ledger, and financial reporting
- Maintain strong internal controls and identify opportunities for process improvements
- Respond to employee payroll inquiries in a timely and professional manner
- Provide guidance on payroll related matters including deductions, taxation, and benefit impacts
- 3 to 5 years of payroll experience, including Canada and United States
- Experience using ADP Workforce Now for payroll processing and reporting
- Solid understanding of Canadian and US payroll legislation, taxation, and compliance requirements
- Payroll certification (e.g., PCP) or working towards is considered an asset
- Proficiency in Microsoft Office, particularly Excel
- Experience with time and attendance systems, including timesheet management
- Experience supporting payroll system implementations, migrations, or enhancements is an asset
- Experience in an engineering, consulting, or project-based environment is an asset
- Strong attention to detail with a high degree of accuracy and accountability
- Ability to manage multiple priorities and meet tight deadlines
- Strong problem solving and communication skills, with a customer-service mindset
- Ability to work independently and collaboratively across teams
At BMT we believe in hiring the best talent, from diverse backgrounds, as this introduces new ideas to the team and our customers. We believe in a cooperative and collaborative work environment and support and encourage career growth.
The Successful Candidate Will Receive a Competitive Salary Commensurate With Skill, Ability And Experience, As Well As a Comprehensive Benefit Package Including
- Medical, dental and vision plan (including a Health Care Spending Account)
- Employee and Family Assistance program
- Parental/Maternity leave top-up program
- RRSP or TFSA matching program
- Flexible work hours and hybrid work arrangement
- Training and development opportunities
- Employee recognition program
- Employee referral program
More about this job
Responsibilities
Process Canadian and US payroll, administer time and attendance and employee benefits, and ensure accurate deductions, remittances, reconciliations, and statutory filings. Support employees and audits, partner with managers and Finance to resolve discrepancies, and maintain compliance and effective payroll controls.
Requirements
The role requires 3–5 years of payroll experience covering Canada and the United States, experience with ADP Workforce Now, and a solid understanding of payroll legislation, taxation, and compliance. Excel proficiency, time and attendance experience, accuracy, communication, and the ability to manage competing deadlines are expected; payroll certification is an asset.
Skills
- North American Payroll Processing
- Canadian And US Payroll Legislation
- ADP Workforce Now
- Payroll Compliance
- Payroll Reporting
- Time And Attendance Management
- Timesheet Management
- Microsoft Excel
- Benefits Administration
- Payroll Reconciliation
- Statutory Filings
- Internal Controls
- Problem Solving
- Communication
- Attention To Detail
- Customer Service
Benefits
- Medical, Dental, And Vision Plan
- Health Care Spending Account
- Employee And Family Assistance Program
- Parental And Maternity Leave Top-Up Program
- RRSP Or TFSA Matching Program
- Flexible Work Hours
- Hybrid Work Arrangement
- Training And Development Opportunities
- Employee Recognition Program
- Employee Referral Program
Visa sponsorship
Not detected in the job text
Categories
- Human Resources
- Finance & Accounting
- Administrative
Keywords
- Payroll Processing
- North American Payroll
- ADP Workforce Now
- Canadian Payroll
- US Payroll
- Payroll Legislation
- Payroll Taxation
- Payroll Compliance
- CRA
- IRS
- T4
- RL1
- W-2
- Statutory Remittances
- Time And Attendance
- Timesheets
- Benefits Administration
- RRSP
- 401(k)
- Payroll Reconciliation
- General Ledger
- Financial Reporting
- Internal Controls
- Microsoft Office
- Microsoft Excel
- Payroll Audits
- Payroll System Implementation
- Payroll System Migration
- Payroll Certification
- Project-Based Environment