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BMT

Payroll Specialist - North America

Ottawa, ON, Canada

Pay: $55,000 to $75,000 CAD / year
Job type: Full-time
Apply by: Mar 29, 2027
Experience: 3 to 5 years of payroll experience, including Canada and United States
Posting language: English
Posted: Sep 30, 2026

Apply About employer

Applications open in a new tab.

Original job description

Department: People

Location: CAN - Ottawa

Compensation: CA$55,000 - CA$75,000 / year

Description

Job Title: Payroll Specialist (North America)

Location: Ottawa, ON or Houston, TX

Employment Type: Permanent, Full-Time

Annual Salary: $55,000- $75,000

About BMT

BMT is dedicated to tackling the most crucial engineering challenges of our era, fostering an environment where individuals with exceptional technical expertise provide meaningful, practical solutions. Committed to creating a safer, more efficient, effective, and sustainable future, BMT values diversity, equity, and inclusion, recognizing their pivotal role in achieving our business purpose. Learn more about BMT at www.bmt.org.

Reporting to the People Director, the Payroll Specialist is responsible for the accurate and timely processing of payroll across North America (Canada and the United States). This role ensures compliance with all applicable legislation, internal policies, and reporting requirements, while delivering accurate and timely payroll to employees across North America.

Key Responsibilities

Payroll Processing and Administration

Process end to end payroll for Canadian and US employees on a biweekly / semi monthly basis
Ensure all earnings, deductions, and statutory remittances are calculated accurately
Maintain payroll records and ensure data integrity within payroll systems
Coordinate payroll changes including new hires, terminations, compensation changes, and benefits updates

Time and Attendance

Administer time and attendance processes, including timesheet submission, review, and approval workflows
Validate employee hours, overtime, and project coding for accuracy and completeness
Partner with managers to resolve timesheet discrepancies in a timely manner
Ensure alignment between approved timesheets and payroll processing timelines
Support continuous improvement of time tracking processes and system utilization

Compliance and Reporting

Ensure compliance with federal, provincial, and state payroll legislation
Prepare and reconcile statutory filings including CRA, IRS, and relevant state agencies
Manage year end processes including T4, RL1, W2, and related filings
Support internal and external audits by providing payroll documentation and analysis

Benefits and Deductions Administration

Administer employee benefits programs including enrolments, changes, and deductions
Reconcile benefit invoices and work closely with vendors
Ensure accurate processing of RRSP, and 401k contributions

Reconciliation and Controls

Perform regular payroll reconciliations and resolve discrepancies
Partner with Finance to ensure alignment between payroll, general ledger, and financial reporting
Maintain strong internal controls and identify opportunities for process improvements

Employee Support

Respond to employee payroll inquiries in a timely and professional manner
Provide guidance on payroll related matters including deductions, taxation, and benefit impacts

Skills, Knowledge & Expertise

3 to 5 years of payroll experience, including Canada and United States
Experience using ADP Workforce Now for payroll processing and reporting
Solid understanding of Canadian and US payroll legislation, taxation, and compliance requirements
Payroll certification (e.g., PCP) or working towards is considered an asset
Proficiency in Microsoft Office, particularly Excel
Experience with time and attendance systems, including timesheet management
Experience supporting payroll system implementations, migrations, or enhancements is an asset
Experience in an engineering, consulting, or project-based environment is an asset
Strong attention to detail with a high degree of accuracy and accountability
Ability to manage multiple priorities and meet tight deadlines
Strong problem solving and communication skills, with a customer-service mindset
Ability to work independently and collaboratively across teams

Why Work For Us?

At BMT we believe in hiring the best talent, from diverse backgrounds, as this introduces new ideas to the team and our customers. We believe in a cooperative and collaborative work environment and support and encourage career growth.

The Successful Candidate Will Receive a Competitive Salary Commensurate With Skill, Ability And Experience, As Well As a Comprehensive Benefit Package Including

Medical, dental and vision plan (including a Health Care Spending Account)
Employee and Family Assistance program
Parental/Maternity leave top-up program
RRSP or TFSA matching program
Flexible work hours and hybrid work arrangement
Training and development opportunities
Employee recognition program
Employee referral program

BMT is committed to employment equity, to eliminating discrimination and encouraging diversity amongst its workforce. Accommodations are available on request for candidates taking part in all aspects of the selection process. Candidates selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

Process Canadian and US payroll, administer time and attendance and employee benefits, and ensure accurate deductions, remittances, reconciliations, and statutory filings. Support employees and audits, partner with managers and Finance to resolve discrepancies, and maintain compliance and effective payroll controls.

Requirements

The role requires 3–5 years of payroll experience covering Canada and the United States, experience with ADP Workforce Now, and a solid understanding of payroll legislation, taxation, and compliance. Excel proficiency, time and attendance experience, accuracy, communication, and the ability to manage competing deadlines are expected; payroll certification is an asset.

Skills

North American Payroll Processing
Canadian And US Payroll Legislation
ADP Workforce Now
Payroll Compliance
Payroll Reporting
Time And Attendance Management
Timesheet Management
Microsoft Excel
Benefits Administration
Payroll Reconciliation
Statutory Filings
Internal Controls
Problem Solving
Communication
Attention To Detail
Customer Service

Benefits

Medical, Dental, And Vision Plan
Health Care Spending Account
Employee And Family Assistance Program
Parental And Maternity Leave Top-Up Program
RRSP Or TFSA Matching Program
Flexible Work Hours
Hybrid Work Arrangement
Training And Development Opportunities
Employee Recognition Program
Employee Referral Program

Visa sponsorship

Not detected in the job text

Keywords

Payroll Processing
North American Payroll
ADP Workforce Now
Canadian Payroll
US Payroll
Payroll Legislation
Payroll Taxation
Payroll Compliance
CRA
IRS
T4
RL1
W-2
Statutory Remittances
Time And Attendance
Timesheets
Benefits Administration
RRSP
401(k)
Payroll Reconciliation
General Ledger
Financial Reporting
Internal Controls
Microsoft Office
Microsoft Excel
Payroll Audits
Payroll System Implementation
Payroll System Migration
Payroll Certification
Project-Based Environment

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