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Added 2 hours ago
PE
Administrative Assistant
PTW Energy Services
Hinton, AB
- Full-time
PTW Energy Services is hiring an Administrative Assistant to support our Hinton Business Unit. This position is responsible for a variety of administrative, accounting, project…
Added 2 hours ago
PC
Administrative Assistant
PwC Canada
Ottawa, ON
- Full-time
Reporting to the Admin Services Manager, the Admin Assistant actively supports the day-to-day business activities of stakeholders in a fast-paced, multitasking environment, often working…
Added 2 hours ago
C
Market Administrative Assistant
CIBC
Port Coquitlam, BC
- Full-time
…President (MVP) and the Market Office. As a Market Administrative Assistant you’ll build strong working relationships with the leaders supporting the MVP, by coordinating meetings,…
Added 2 hours ago
SL
Administrative Assistant - Contract 6 months
Smythe LLP
Vancouver, BC
- Full-time
Smythe LLP is seeking an organized and hardworking Administrative Assistant (6 months contract) to join our downtown Vancouver office. If you’re looking for a new challenge to join a…
Added 2 hours ago
SL
Executive Assistant
Smythe LLP
Vancouver, BC
- Full-time
Smythe LLP (Smythe) is looking for an organized and proactive Executive Assistant to support our Assurance Practice Group Leader in Downtown Vancouver.
Added 2 hours ago
RB
Administrative Assistant
Royal Bank of Canada
ON · GREATER SUDBURY / GRAND SUDBURY, Ontario
- Full-time
…join our leading wealth management firm as an Administrative…
Added 2 hours ago
UO
Sessional Lecturer - FSL206H5S Functional French-Low Intermediate II
University of Toronto - Woodsworth College
Toronto, ON · Greater Toronto Area, Canada
- Full-time
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Sessional Lecturer - LIN104H5S English Sounds
University of Toronto - Woodsworth College
Toronto, ON · Greater Toronto Area, Canada
- Full-time
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UO
Sessional Instructional Assistant, MMI1070H Economics of Business Strategy, 2027 (Jan - April)
University of Toronto - Woodsworth College
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Added 2 hours ago
K
Legal Assistant
KPMG
ON · Toronto, Ontario
- Full-time
At least two years of experience in a legal assistant role
Added 3 hours ago
RH
Controller
Robert Half
Waterloo, ON
- Contract
Robert Half is seeking a Controller to support the finance team for one of the clients in manufacturing industry. This role comes at a critical time of year and will play an important part…
Added 3 hours ago
UO
Arts Research Centres Assistant
University of British Columbia
Vancouver, BC · UBCV | Buchanan Building (BUCH)
- $4,719 to $4,960 CAD / month
- Full-time
…works closely with the Director, Research Development. The Assistant interacts frequently with faculty members, staff, and students within research centres based in Arts, as well as staff…
Added 3 hours ago
BP
Administrative Assistant
BNP Paribas
Montreal, QC
- Full-time
Minimum 3 years of proven experience as an Administrative Assistant within a financial institution to support various organizational levels.
Added 3 hours ago
IS
Office Operations & Admin
Intelica Solutions Inc.
Calgary, AB
- Full-time
Is looking for a pure Executive Assistant role
Added 3 hours ago
TT
Museum Archives Assistant
Tk̓emlúps te Secwépemc
Kamloops, BC
- Full-time
The purpose of this Position is to provide professional archival support within the Secwépemc Museum and Heritage Park and will work as an assistant to the Archivist.
Added 4 hours ago
OJ
Assistant General Counsel – Insurance Regulatory & Corporate
Oliver James
Toronto, ON
- Full-time
Assistant General Counsel – Insurance & Regulatory
Added 4 hours ago
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Assistant Branch Manager - Office 1714
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Medicine Hat, AB
- Full-time
“In 2015 I joined the company as an Assistant Manager. One year later I was promoted to Store Manager where I focused on building relationships and developing others in my store to help…
Added 4 hours ago
AF
Assistant Branch Manager - Office 1714
Attain Finance
Medicine Hat, AB
- Full-time
“In 2015 I joined the company as an Assistant Manager. One year later I was promoted to Store Manager where I focused on building relationships and developing others in my store to help…
Added 4 hours ago
RD
Administrative Assistant
RBC Dominion Securities
Sudbury, ON · Greater Sudbury, ON
- Full-time
…join our leading wealth management firm as an Administrative…
Added 4 hours ago
RD
Administrative Assistant
RBC Dominion Securities
Timmins, ON
- Full-time
…join our leading wealth management firm as an Administrative…
Added 4 hours ago
RD
Administrative Assistant
RBC Dominion Securities
Calgary, AB
- Full-time
The RBC Dominion Securities branch located in Calgary North branch is looking for an Administrative Assistant to provide administrative support to a successful Advisory Team.
Added 4 hours ago
A
Executive Assistant
Altis
Toronto, ON
- $90,000 to $110,000 CAD / year
- Full-time
Our client, a growing financial services organization, is seeking a proactive and resourceful Executive Assistant to provide dedicated support to a senior leader. This is an exciting…
Added 4 hours ago
M
Sr. Vendor & Operations Lead
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- Full-time
Coordinate renewal reviews with Procurement, Legal, Finance, HR, and Technology stakeholders.
Added 5 hours ago
Assistant Professor in Economics
University of Guelph
Guelph, ON
The Department of Economics and Finance in the Gordon S. Lang School of Business and Economics at the University of Guelph invites applications from candidates with teaching expertise in…
Added 5 hours ago
RB
Administrative Assistant
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Calgary, AB
- Full-time
The RBC Dominion Securities branch located in Calgary North branch is looking for an Administrative Assistant to provide administrative support to a successful Advisory Team.

BNP Paribas

Administrative Assistant

Montreal, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 25, 2026
Experience: Minimum 3 years of proven experience as an Administrative Assistant within a financial institution to support various organizational levels.
Posting language: English
Posted: Oct 26, 2026

Original job description

Join one of Montreal’s Top Employers in 2026. We are a leading international banking institution fully committed to building a more sustainable future.

The position at a glance

This role supports the Global Markets and Global Banking Americas mission by providing high-quality administrative services through the unified Platform Services Team. The main objective is to increase operational efficiency and service levels for Front Office staff through a coordinated support model. The position ensures seamless business continuity by partnering with team members across multiple locations to provide comprehensive coverage.

In detail

Coordinate domestic and international travel and visa requirements to facilitate seamless business mobility for staff.
Manage heavy expense claim processes using Concur to ensure accurate and timely financial reporting.
Organize MS Teams meetings and provide operator assistance to ensure effective virtual communication.
Plan logistics for internal and external events, including client roadshows and workshops, to support engagement and professional development.
Manage visitor logistics and incoming calls to provide a professional experience for all guests and stakeholders.
Maintain Outlook email distribution lists to ensure accurate internal communications.
Process invoices through Ivalua to support efficient supplies and IT procurement.
Partner with fellow assistants across different locations to provide dependable coverage for executives and ensure uninterrupted service.
Utilize various applications such as MyIAM, ESS, and Instant Booking to streamline daily office management tasks.
Complete special projects as requested by management to support evolving business needs through a flexible and supportive approach.

The Strengths And Skills That Will Help You Succeed

Bachelor’s degree preferred
The knowledge of English is required.*
Minimum 3 years of proven experience as an Administrative Assistant within a financial institution to support various organizational levels.
Effective verbal and written communication when interacting with senior stakeholders and internal staff.
Detailed organizational and time management skills to prioritize tasks based on potential impact.
Collaborative problem solving when working within the Platform Services Team to ensure seamless coverage.
Resourceful task execution to complete assignments with professionalism and dependability.
Project management capabilities to develop plans and manage timelines for platform deliverables.
Technical proficiency in Microsoft Outlook and Excel for efficient data and calendar management.
Competence in Microsoft Word and PowerPoint to assist with professional presentations.
Discretion and confidentiality when handling sensitive information and client interactions.
Given the vast majority of our clients, both internal and external, are based outside of Quebec and Canada, specific language requirements may apply. Professional working proficiency in English language is required.

While the description above describes our ideal candidate, we encourage applicants to apply even if they do not fully meet the complete list of qualifications noted

What’s In It For You

Alongside a competitive compensation, we provide a comprehensive suite of flexible benefits designed to support your health, wellbeing, and long‑term success:

Health & Wellness – A menu of flexible options for you and your family, including a 24/7 telemedicine service.

Mental‑Health Support – Up to $5,000 per year for sessions with mental‑health practitioners, plus unlimited access through our Employee Assistance Program.

Financial Benefits – A defined‑contribution pension plan and a range of additional financial perks.

Paid Volunteering Days – Take time off to give back to the community.

Learning & Development – Access to high‑quality training, personal‑development programs, and clear pathways for internal career progression across our global organization.

Work‑place flexibility – Hybrid work is available for most roles. You’ll be required in the office at least three days per week, with one of those days being either a Monday or a Friday.

To find out more about our range of benefits, click here

Diversity, Equity and Inclusion (DE&I) at the heart of our commitments

BNP Paribas is committed to fostering a work environment where all employees can feel heard, valued, safe and supported, and can be their authentic selves.

BNP Paribas recruits, employs, trains, compensates and promotes regardless of race, religion, colour, national origin, sex, disability, age, and other protected status (Employment Equity Act and Canadian Human Right Act).

To learn more about our DE&I commitments, click here

About Us

BNP Paribas, the leading bank in the European Union and a major global financial institution, operates in 63 countries and has nearly 178,000 employees. Its mission is to foster a responsible, sustainable economy by financing and advising clients to the highest ethical standards while addressing environmental, regional development, and social inclusion concerns. With over 1,700 employees in Montreal and Toronto, BNP Paribas in Canada strives to develop long-term relationships with its clients by supporting their business strategies and meeting their financing and investment needs, both locally and abroad.

Our certifications and partnerships

Canada’s Top Employers for Young People 2026

Montreal’s Top Employers 2026

Canada’s Best Diversity Employers 2026

Women in Governance Platinum-Parity Certification

LinkedIn Top Companies 2024

What You Need To Know

BNP Paribas is committed to accessibility and inclusion. During the recruitment process, accommodation needs are available at all times for candidates. You will have the chance to make a request for an accommodation during your application.
You must be legally eligible to work in the Greater Montreal area and, if applicable, hold a valid work or study permit. Physical presence in BNP Paribas’ office(s) is an essential function of this position;
If you are applying and accepted to a position which requires working in/for the U.S. securities industry, you will be required to provide your fingerprints and undergo additional background checks by the FBI. BNP Paribas Securities Corporation is required to maintain a supervisory program over the conduct of its Associated Persons; some of your personal data will be transmitted to the United States of America and made available to US regulators. Please reach out to BNPP for additional information; or you can also find an overview here: 3110. Supervision FINRA.org

Do you want to discover other BNP Paribas offers in Canada?

Click here:BNP Paribas in Canada Our job offers

Protect yourself from fraudulent job postings. Emails about jobs at BNP Paribas will always come from addresses ending @bnpparibas.com @us.bnpparibas.com, @ca.bnpparibas.com, or @br.bnpparibas.com. You should be suspicious of emails regarding employment with BNP Paribas coming from any other domains and should not respond. BNP Paribas will never send payments to or request payments from candidates for positions posted by BNP Paribas.

Apply About employer

More about this job

Responsibilities

Provide administrative support to Global Markets and Global Banking Americas, including coordinating travel and visas, processing expense claims and invoices, organizing meetings and events, and managing visitors and communications. Collaborate with assistants across locations to maintain executive coverage and business continuity, use office-management applications, and complete special projects.

Requirements

A minimum of three years of administrative assistant experience in a financial institution is required, with strong communication, organization, time management, collaboration, and project management abilities. A bachelor's degree is preferred, along with proficiency in Microsoft Office applications and professional working proficiency in English; discretion and confidentiality are essential.

Skills

Administrative Support
Travel Coordination
Expense Management
Concur
Microsoft Teams
Event Planning
Visitor and Call Management
Outlook Distribution Lists
Invoice Processing
Ivalua
Microsoft Outlook
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Project Management
Confidentiality

Benefits

Flexible Health and Wellness Benefits
24/7 Telemedicine
Mental Health Support
Employee Assistance Program
Paid Volunteering Days
Training and Professional Development
Internal Career Progression
Hybrid Work

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Banking
Global Markets
Global Banking
Platform Services
Travel Coordination
Visa Requirements
Expense Claims
Concur
Microsoft Teams
Event Logistics
Client Roadshows
Visitor Management
Outlook Distribution Lists
Invoice Processing
Ivalua
MyIAM
ESS
Instant Booking
Microsoft Outlook
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Project Management
Business Continuity
Executive Support
Financial Institution
Confidentiality
Hybrid Work

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