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Added 1 hour ago
HM
Family Practitioner/General Practitioner
Health Match BC
Lillooet, BC
- Full-time
The First Nations-led Primary Care Initiative (FNPCI) aims to improve access to primary health-care services for First Nations people across BC in a way that is culturally safe and closer…
Added 1 hour ago
HM
Family Practitioner/General Practitioner
Health Match BC
Williams Lake, BC
- Full-time
The First Nations-led Primary Care Initiative (FNPCI) aims to improve access to primary health-care services for First Nations people across BC in a way that is culturally safe and closer…
Added 2 hours ago
WI
HSE Site Representative
WSP in Canada
BC · British Columbia, Canada
- Full-time
As one of the world’s leading professional services firms, we partner with clients across transportat
Added 2 hours ago
WI
HSE Site Representative
WSP in Canada
ON · Ontario, Canada
- Full-time
As one of the world’s leading professional services firms, we partner with clients across transportat
Added 2 hours ago
WI
HSE Site Representative
WSP in Canada
Quebec, QC
- Full-time
As one of the world’s leading professional services firms, we partner with clients across transportat
Added 2 hours ago
WI
HSE Site Representative
WSP in Canada
Quebec, QC
- Full-time
As one of the world’s leading professional services firms, we partner with clients across transportat
Added 2 hours ago
WI
HSE Site Representative
WSP in Canada
BC · British Columbia, Canada
- Full-time
As one of the world’s leading professional services firms, we partner with clients across transportat
Added 2 hours ago
WI
HSE Site Representative
WSP in Canada
Calgary, AB
- Full-time
As one of the world’s leading professional services firms, we partner with clients across transportat
Added 2 hours ago
WI
HSE Site Representative
WSP in Canada
Vancouver, BC
- Full-time
As one of the world’s leading professional services firms, we partner with clients across transportat
Added 2 hours ago
WI
HSE Site Representative
WSP in Canada
Vancouver, BC
- Full-time
As one of the world’s leading professional services firms, we partner with clients across transportat
Added 2 hours ago
MC
Senior Marketing Manager
MMC Corporate
Toronto, ON
- Other
Partner with the Head of Marketing and Comms for People and Investments and the Head of Marketing and Comms for Risk, as well as senior stakeholders, to define priorities, build annual…
Added 3 hours ago
SD
Specialized Account Executive- Simulation- Hybrid
Siemens Digital Industries Software
Montreal, QC
- Full-time
…opportunities, primarily through subscription, renewals, and follow-on services sales, within Target Accounts, in co-sell motion with Account Orchestrators in Named Accounts and/or New Logo…
Added 3 hours ago
SD
Specialized Account Executive- Simulation- Hybrid
Siemens Digital Industries Software
Toronto, ON
- Full-time
…opportunities, primarily through subscription, renewals, and follow-on services sales, within Target Accounts, in co-sell motion with Account Orchestrators in Named Accounts and/or New Logo…
Added 3 hours ago
C
Senior Product Specialist - Personal Lines
Co-operators
Calgary, AB · Moncton, NB · Guelph, ON · Mississauga, ON
- Full-time
We are a leading Canadian financial services co-operative committed to being a catalyst for a sustainable and resilient society and our team is essential to deliver on this strategy. That’s…
Added 4 hours ago
D
Sr Finance Manager
Digitail
Toronto, ON
- Full-time
…filings, and contractor payments are correct in each country, and partner with People Ops on changes like new hires, raises, bonuses, commissions, and…
Added 5 hours ago
CC
Internal Posting - PAR Coordinator
Community Counselling
North Bay, ON
- Full-time
Lead the Partner Assault Response (PAR) program, a court-mandated intervention designed to address intimate partner violence. This role fosters accountability, respectful relationships, and…
Added 5 hours ago
TN
Manager, Clinical Services
The Newly
Calgary, AB
- Full-time
The Manager, Clinical Services is responsible for the operational leadership and day-to-day management of The Newly Calgary Clinic. The role is accountable for supporting clinical…
Added 6 hours ago
W
Principal Electrical Engineer
Worley
Vancouver, BC
- Full-time
Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their…
Added 6 hours ago
W
Senior Piping Designer
Worley
Sarnia, ON
- Full-time
Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their…
Added 6 hours ago
W
Corporate Procurement Specialist
Worley
AB
- Full-time
Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their…
Added 6 hours ago
K
Partner Administrative Assistant, Indirect Tax
KPMG
ON · Toronto, Ontario
- Full-time
The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality…
Added 6 hours ago
Director and Head of Operations Engineering
Scotiabank
Toronto, ON
…Records, Reconciliations, Settlements & Clearing (Cross-Asset), Client Tax, Collateral and Margining effectively supporting business growth, client needs, regulatory requirements, and…
Added 7 hours ago
A
Senior Manager, Cloud & AI Security
ATB
Calgary, AB · Edmonton, AB
- Full-time
…the security roadmap, establish standards and guardrails, and partner with technology and business teams to embed security into how cloud and AI solutions are designed, deployed and…
Added 7 hours ago
W
Manager, Purchasing
Worley
Edmonton, AB
- Full-time
Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their…
Added 7 hours ago
M
Senior Software Engineer
Microsoft
Vancouver, BC
- Full-time
…operation at global scale. You will own technical areas spanning client experiences, architecture, and integrations with AI and agent services, and influence technical direction within your…

BNP Paribas

Administrative Assistant

Montreal, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 25, 2026
Experience: Minimum 3 years of proven experience as an Administrative Assistant within a financial institution to support various organizational levels.
Posting language: English
Posted: Oct 26, 2026

Original job description

Join one of Montreal’s Top Employers in 2026. We are a leading international banking institution fully committed to building a more sustainable future.

The position at a glance

This role supports the Global Markets and Global Banking Americas mission by providing high-quality administrative services through the unified Platform Services Team. The main objective is to increase operational efficiency and service levels for Front Office staff through a coordinated support model. The position ensures seamless business continuity by partnering with team members across multiple locations to provide comprehensive coverage.

In detail

Coordinate domestic and international travel and visa requirements to facilitate seamless business mobility for staff.
Manage heavy expense claim processes using Concur to ensure accurate and timely financial reporting.
Organize MS Teams meetings and provide operator assistance to ensure effective virtual communication.
Plan logistics for internal and external events, including client roadshows and workshops, to support engagement and professional development.
Manage visitor logistics and incoming calls to provide a professional experience for all guests and stakeholders.
Maintain Outlook email distribution lists to ensure accurate internal communications.
Process invoices through Ivalua to support efficient supplies and IT procurement.
Partner with fellow assistants across different locations to provide dependable coverage for executives and ensure uninterrupted service.
Utilize various applications such as MyIAM, ESS, and Instant Booking to streamline daily office management tasks.
Complete special projects as requested by management to support evolving business needs through a flexible and supportive approach.

The Strengths And Skills That Will Help You Succeed

Bachelor’s degree preferred
The knowledge of English is required.*
Minimum 3 years of proven experience as an Administrative Assistant within a financial institution to support various organizational levels.
Effective verbal and written communication when interacting with senior stakeholders and internal staff.
Detailed organizational and time management skills to prioritize tasks based on potential impact.
Collaborative problem solving when working within the Platform Services Team to ensure seamless coverage.
Resourceful task execution to complete assignments with professionalism and dependability.
Project management capabilities to develop plans and manage timelines for platform deliverables.
Technical proficiency in Microsoft Outlook and Excel for efficient data and calendar management.
Competence in Microsoft Word and PowerPoint to assist with professional presentations.
Discretion and confidentiality when handling sensitive information and client interactions.
Given the vast majority of our clients, both internal and external, are based outside of Quebec and Canada, specific language requirements may apply. Professional working proficiency in English language is required.

While the description above describes our ideal candidate, we encourage applicants to apply even if they do not fully meet the complete list of qualifications noted

What’s In It For You

Alongside a competitive compensation, we provide a comprehensive suite of flexible benefits designed to support your health, wellbeing, and long‑term success:

Health & Wellness – A menu of flexible options for you and your family, including a 24/7 telemedicine service.

Mental‑Health Support – Up to $5,000 per year for sessions with mental‑health practitioners, plus unlimited access through our Employee Assistance Program.

Financial Benefits – A defined‑contribution pension plan and a range of additional financial perks.

Paid Volunteering Days – Take time off to give back to the community.

Learning & Development – Access to high‑quality training, personal‑development programs, and clear pathways for internal career progression across our global organization.

Work‑place flexibility – Hybrid work is available for most roles. You’ll be required in the office at least three days per week, with one of those days being either a Monday or a Friday.

To find out more about our range of benefits, click here

Diversity, Equity and Inclusion (DE&I) at the heart of our commitments

BNP Paribas is committed to fostering a work environment where all employees can feel heard, valued, safe and supported, and can be their authentic selves.

BNP Paribas recruits, employs, trains, compensates and promotes regardless of race, religion, colour, national origin, sex, disability, age, and other protected status (Employment Equity Act and Canadian Human Right Act).

To learn more about our DE&I commitments, click here

About Us

BNP Paribas, the leading bank in the European Union and a major global financial institution, operates in 63 countries and has nearly 178,000 employees. Its mission is to foster a responsible, sustainable economy by financing and advising clients to the highest ethical standards while addressing environmental, regional development, and social inclusion concerns. With over 1,700 employees in Montreal and Toronto, BNP Paribas in Canada strives to develop long-term relationships with its clients by supporting their business strategies and meeting their financing and investment needs, both locally and abroad.

Our certifications and partnerships

Canada’s Top Employers for Young People 2026

Montreal’s Top Employers 2026

Canada’s Best Diversity Employers 2026

Women in Governance Platinum-Parity Certification

LinkedIn Top Companies 2024

What You Need To Know

BNP Paribas is committed to accessibility and inclusion. During the recruitment process, accommodation needs are available at all times for candidates. You will have the chance to make a request for an accommodation during your application.
You must be legally eligible to work in the Greater Montreal area and, if applicable, hold a valid work or study permit. Physical presence in BNP Paribas’ office(s) is an essential function of this position;
If you are applying and accepted to a position which requires working in/for the U.S. securities industry, you will be required to provide your fingerprints and undergo additional background checks by the FBI. BNP Paribas Securities Corporation is required to maintain a supervisory program over the conduct of its Associated Persons; some of your personal data will be transmitted to the United States of America and made available to US regulators. Please reach out to BNPP for additional information; or you can also find an overview here: 3110. Supervision FINRA.org

Do you want to discover other BNP Paribas offers in Canada?

Click here:BNP Paribas in Canada Our job offers

Protect yourself from fraudulent job postings. Emails about jobs at BNP Paribas will always come from addresses ending @bnpparibas.com @us.bnpparibas.com, @ca.bnpparibas.com, or @br.bnpparibas.com. You should be suspicious of emails regarding employment with BNP Paribas coming from any other domains and should not respond. BNP Paribas will never send payments to or request payments from candidates for positions posted by BNP Paribas.

Apply About employer

More about this job

Responsibilities

Provide administrative support to Global Markets and Global Banking Americas, including coordinating travel and visas, processing expense claims and invoices, organizing meetings and events, and managing visitors and communications. Collaborate with assistants across locations to maintain executive coverage and business continuity, use office-management applications, and complete special projects.

Requirements

A minimum of three years of administrative assistant experience in a financial institution is required, with strong communication, organization, time management, collaboration, and project management abilities. A bachelor's degree is preferred, along with proficiency in Microsoft Office applications and professional working proficiency in English; discretion and confidentiality are essential.

Skills

Administrative Support
Travel Coordination
Expense Management
Concur
Microsoft Teams
Event Planning
Visitor and Call Management
Outlook Distribution Lists
Invoice Processing
Ivalua
Microsoft Outlook
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Project Management
Confidentiality

Benefits

Flexible Health and Wellness Benefits
24/7 Telemedicine
Mental Health Support
Employee Assistance Program
Paid Volunteering Days
Training and Professional Development
Internal Career Progression
Hybrid Work

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Banking
Global Markets
Global Banking
Platform Services
Travel Coordination
Visa Requirements
Expense Claims
Concur
Microsoft Teams
Event Logistics
Client Roadshows
Visitor Management
Outlook Distribution Lists
Invoice Processing
Ivalua
MyIAM
ESS
Instant Booking
Microsoft Outlook
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Project Management
Business Continuity
Executive Support
Financial Institution
Confidentiality
Hybrid Work

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