Design Team Project Administrator

Job Description

Posted Tuesday, September 22, 2026 at 6:00 a.m.

Boardwalk provides Canadians with a quality, comfortable, home living experience. We offer rental apartments and townhouses that come in a wide breadth of shapes, sizes and sets of amenities. We operate over 34,000 units across Alberta, British Columbia, Ontario, Saskatchewan, and Quebec.

Boardwalk recognizes our Associates as our most valuable asset. We are proud to provide these amazing benefits:

• Competitive wages
• Access to on-demand pay – get your money as soon as you earned it through Dayforce Wallet
• Profit-sharing
• Flexible group medical and dental
• Fitness and Wellness reimbursement
• Training and Development allowance
• Group RRSP matching
• Up to 20% rental discounts, and more!
  
  

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Run it. Track it. Keep it moving.

If you enjoy keeping projects organized, on budget, and moving forward, this role gives you a front-row seat to how capital projects get delivered across a national portfolio.

At Boardwalk, our in-house design team delivers 15–20 projects a year across Canada. Leasing offices, lobbies, fitness spaces, community rooms, exterior amenity areas - work that gets built and used every day.

You’ll join a tight, high-performing team that moves quickly, supports each other, and takes pride in the details. Our work has been recognized with multiple industry awards, including Renovation of the Year and Building of the Year.

The Opportunity

This role is designed for a team-oriented person with project administration experience who will help take ownership of the financial and administrative side of active projects, with opportunities to build leadership exposure through collaboration and involvement in project delivery.

You’ll be responsible for coordinating approvals, tracking budgets, supporting procurement processes, and ensuring project documentation stays organized and updated. You’ll work across teams and regions, helping to keep multiple projects moving forward simultaneously.

We move quickly and expect a high level of ownership. If you’re a team player who is detail-oriented, adaptable, and motivated to improve how things get done, you’ll succeed here.

Term

• Full-time, in-office
  
  

What You’ll Do

• Coordinate project approvals, including executive sign-off, PO issuance, and contract setup (CCDC)
• Process contractor and supplier invoices and support financial tracking
• Maintain project budgets, forecasts, commitments, contingencies, and cost trackers; identify variances and escalate risks proactively
• Work with design, operations, and project teams to support annual budget planning
• Administratively manage multiple projects simultaneously, tracking progress and helping resolve issues as they arise
• Coordinate with procurement and warehousing to ensure materials are ordered and delivered on time
• Assist in sourcing, qualify, and onboard contractors in alignment with company policies
• Coordinate project meetings, prepare action logs, track outstanding items, and follow up with stakeholders to maintain momentum
• Track and analyze project data (costs, timelines, contractor performance) and report to leadership
• Support rebranding and renovation projects across multiple regions
• Assist with preparation of specifications, tender documentation, and project packages
• Support quality assurance reviews and project closeout documentation
• Maintain and improve project systems, filing structures, workflows, and tracking tools to support efficiency
• Provide general team support and assist with priority tasks as required
  
  

You’ll fit if you

• Have 3–5 years of project administration or project coordination experience
• Are highly organized, detail-oriented, adaptable, and comfortable managing multiple priorities in a fast-paced environment
• Are confident working with budgets, numbers, and financial tracking
• Communicate clearly with both technical and non-technical teams
• Demonstrate leadership through initiative, accountability, and proactive problem solving
• Take ownership of your work and look for ways to improve processes
• Can thrive within a highly collaborative team structure
• Are open to occasional travel for site visits and project support
• Have a valid driver’s license and access to a vehicle
  
  

Education

• Diploma in Business Administration or related field (asset)
  
  

Tools

• Strong working knowledge of Microsoft Office (Excel, Outlook, Word)
• Advanced Excel skills preferred (budget tracking, reporting, formulas, pivots)
• Experience with SharePoint / document management systems considered an asset
  
  

What You Get

• Competitive compensation based on experience
• Parking provided
• Opportunity to work on projects across multiple regions in Canada
• Exposure to a wide range of stakeholders and project scopes
• A supportive, high-performing team environment
• Ongoing learning and growth through hands-on experience
  
  

Want to see the kind of work we do?

Instagram: @bwalk_design

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Interested applicants are invited to submit a cover letter and resume. If applying for a location you do not currently reside in, please specify if you are planning to relocate and the approximate timeframe that you would be available to start work if an offer is presented.

We would like to thank you in advance for your application, however, only those candidates who are being considered will be contacted.

Offers of employment will be contingent on satisfactory Security Background Checks, Reference Checks, and Pre-employment Physical Testing where applicable.