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Boardwalk

Design Team Project Administrator

Calgary, AB, Canada

Job type: Full-time
Apply by: Oct 23, 2026
Experience: Have 3–5 years of project administration or project coordination experience
Posting language: English
Posted: Sep 26, 2026

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Original job description

Job Description

Posted Tuesday, September 22, 2026 at 6:00 a.m.

Boardwalk provides Canadians with a quality, comfortable, home living experience. We offer rental apartments and townhouses that come in a wide breadth of shapes, sizes and sets of amenities. We operate over 34,000 units across Alberta, British Columbia, Ontario, Saskatchewan, and Quebec.

Boardwalk recognizes our Associates as our most valuable asset. We are proud to provide these amazing benefits:

Competitive wages
Access to on-demand pay – get your money as soon as you earned it through Dayforce Wallet
Profit-sharing
Flexible group medical and dental
Fitness and Wellness reimbursement
Training and Development allowance
Group RRSP matching
Up to 20% rental discounts, and more!

___________________________________________________________

Run it. Track it. Keep it moving.

If you enjoy keeping projects organized, on budget, and moving forward, this role gives you a front-row seat to how capital projects get delivered across a national portfolio.

At Boardwalk, our in-house design team delivers 15–20 projects a year across Canada. Leasing offices, lobbies, fitness spaces, community rooms, exterior amenity areas - work that gets built and used every day.

You’ll join a tight, high-performing team that moves quickly, supports each other, and takes pride in the details. Our work has been recognized with multiple industry awards, including Renovation of the Year and Building of the Year.

The Opportunity

This role is designed for a team-oriented person with project administration experience who will help take ownership of the financial and administrative side of active projects, with opportunities to build leadership exposure through collaboration and involvement in project delivery.

You’ll be responsible for coordinating approvals, tracking budgets, supporting procurement processes, and ensuring project documentation stays organized and updated. You’ll work across teams and regions, helping to keep multiple projects moving forward simultaneously.

We move quickly and expect a high level of ownership. If you’re a team player who is detail-oriented, adaptable, and motivated to improve how things get done, you’ll succeed here.

Term

Full-time, in-office

What You’ll Do

Coordinate project approvals, including executive sign-off, PO issuance, and contract setup (CCDC)
Process contractor and supplier invoices and support financial tracking
Maintain project budgets, forecasts, commitments, contingencies, and cost trackers; identify variances and escalate risks proactively
Work with design, operations, and project teams to support annual budget planning
Administratively manage multiple projects simultaneously, tracking progress and helping resolve issues as they arise
Coordinate with procurement and warehousing to ensure materials are ordered and delivered on time
Assist in sourcing, qualify, and onboard contractors in alignment with company policies
Coordinate project meetings, prepare action logs, track outstanding items, and follow up with stakeholders to maintain momentum
Track and analyze project data (costs, timelines, contractor performance) and report to leadership
Support rebranding and renovation projects across multiple regions
Assist with preparation of specifications, tender documentation, and project packages
Support quality assurance reviews and project closeout documentation
Maintain and improve project systems, filing structures, workflows, and tracking tools to support efficiency
Provide general team support and assist with priority tasks as required

You’ll fit if you

Have 3–5 years of project administration or project coordination experience
Are highly organized, detail-oriented, adaptable, and comfortable managing multiple priorities in a fast-paced environment
Are confident working with budgets, numbers, and financial tracking
Communicate clearly with both technical and non-technical teams
Demonstrate leadership through initiative, accountability, and proactive problem solving
Take ownership of your work and look for ways to improve processes
Can thrive within a highly collaborative team structure
Are open to occasional travel for site visits and project support
Have a valid driver’s license and access to a vehicle

Education

Diploma in Business Administration or related field (asset)

Tools

Strong working knowledge of Microsoft Office (Excel, Outlook, Word)
Advanced Excel skills preferred (budget tracking, reporting, formulas, pivots)
Experience with SharePoint / document management systems considered an asset

What You Get

Competitive compensation based on experience
Parking provided
Opportunity to work on projects across multiple regions in Canada
Exposure to a wide range of stakeholders and project scopes
A supportive, high-performing team environment
Ongoing learning and growth through hands-on experience

Want to see the kind of work we do?

Instagram: @bwalk_design

___________________________________________________________

Interested applicants are invited to submit a cover letter and resume. If applying for a location you do not currently reside in, please specify if you are planning to relocate and the approximate timeframe that you would be available to start work if an offer is presented.

We would like to thank you in advance for your application, however, only those candidates who are being considered will be contacted.

Offers of employment will be contingent on satisfactory Security Background Checks, Reference Checks, and Pre-employment Physical Testing where applicable.

Apply About employer

More about this job

Responsibilities

Coordinate approvals, contracts, invoices, procurement, budgets, forecasts, and documentation for multiple design, renovation, and rebranding projects. Track project costs, timelines, and contractor performance; support meetings, quality reviews, project closeout, and improvements to project systems and workflows.

Requirements

Applicants should have 3–5 years of project administration or coordination experience, strong organizational and communication skills, and confidence managing budgets and multiple priorities. A business administration or related diploma is an asset; strong Microsoft Office skills, advanced Excel, occasional travel availability, a valid driver’s license, and access to a vehicle are also specified.

Skills

Project Administration
Project Coordination
Budget Tracking
Financial Tracking
Forecasting
Procurement Coordination
Invoice Processing
Contract Administration
Project Documentation
Stakeholder Communication
Project Data Analysis
Advanced Excel
Microsoft Office
SharePoint
Quality Assurance
Process Improvement

Benefits

Competitive Wages
On-Demand Pay
Profit-Sharing
Flexible Group Medical and Dental
Fitness and Wellness Reimbursement
Training and Development Allowance
Group RRSP Matching
Rental Discounts
Parking

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Project Coordination
Capital Projects
Budget Planning
Budget Tracking
Forecasting
Cost Tracking
Procurement
Purchase Orders
Contract Setup
CCDC
Invoice Processing
Contractor Onboarding
Tender Documentation
Project Packages
Project Meetings
Action Logs
Project Data Analysis
Contractor Performance
Quality Assurance
Project Closeout
Microsoft Office
Excel
Outlook
Word
SharePoint
Document Management
Renovation Projects
Rebranding
Real Estate

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