Design Team Project Administrator

Job Description

Posted Wednesday, September 30, 2026 at 6:00 a.m.

Boardwalk provides Canadians with a quality, comfortable, home living experience. We offer rental apartments and townhouses that come in a wide breadth of shapes, sizes and sets of amenities. We operate over 34,000 units across Alberta, British Columbia, Ontario, Saskatchewan, and Quebec.

Boardwalk recognizes our Associates as our most valuable asset. We are proud to provide these amazing benefits:

• Competitive wages
• Access to on-demand pay – get your money as soon as you earned it through Dayforce Wallet
• Profit-sharing
• Flexible group medical and dental
• Fitness and Wellness reimbursement
• Training and Development allowance
• Group RRSP matching
• Up to 20% rental discounts, and more!
  
  

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🎨📊 Project Administrator

Love keeping projects organized, budgets on track, and details from slipping through the cracks?

At Boardwalk, our Design Team delivers some of the most visible projects across our portfolio, transforming leasing offices, fitness centres, resident lounges, community spaces, and outdoor amenities across Canada.

We're looking for a Project Administrator who thrives on organization, enjoys working with numbers, and takes pride in being the person that keeps projects moving forward.

This is more than just an administrative role. You'll be involved in every stage of project delivery, helping coordinate budgets, contracts, procurement, approvals, documentation, and communication across multiple stakeholders.

If you enjoy balancing spreadsheets, schedules, procurement, and project coordination while supporting a team that delivers award-winning spaces, we'd love to hear from you.

🏆 Our team has been recognized with multiple industry awards, including Renovation of the Year and Building of the Year.

🚀 What You'll Be Doing

As a Project Administrator, you'll be the operational backbone of multiple active projects, helping ensure everything is organized, accurate, and moving forward.

You Will

✅ Coordinate project approvals, executive sign-offs, purchase orders, and contract setup

✅ Track project budgets, commitments, forecasts, contingencies, and expenses

✅ Process contractor and supplier invoices while maintaining accurate financial records

✅ Support annual capital planning and budgeting activities

✅ Coordinate procurement activities and track material deliveries

✅ Help source, onboard, and manage contractor documentation

✅ Prepare project reports and maintain project dashboards and trackers

✅ Schedule meetings, maintain action logs, and follow up on outstanding items

✅ Assist with tender packages, specifications, project documentation, and closeout activities

✅ Support renovation, rebranding, and redevelopment projects across multiple regions

✅ Continuously improve project systems, processes, and tracking tools

🎯 You'll Thrive In This Role If You

✔ Love organizing complex information and keeping multiple priorities on track

✔ Enjoy working with budgets, invoices, contracts, and spreadsheets

✔ Are naturally proactive and take ownership of your work

✔ Notice details that others miss

✔ Can effectively manage competing deadlines

✔ Enjoy collaborating with a variety of teams and stakeholders

✔ Are comfortable asking questions and solving problems independently

✔ Like seeing tangible results from your work

📋 What We're Looking For

Required Experience

• 3-5 years of Project Administration, Project Coordination, Construction Administration, or similar experience
• Experience supporting multiple projects simultaneously
• Experience working with budgets, cost tracking, invoice processing, or financial reporting
• Strong organizational and administrative skills
• Excellent written and verbal communication skills
  
  

Preferred Experience

• Construction, renovation, property management, design, engineering, or capital project experience
• Experience with procurement processes and contract administration
• Experience working with contractors, consultants, or vendors
• Experience coordinating cross-functional projects
  
  

💻 Tools You'll Use

• Microsoft Excel (budget tracking, reporting, formulas, pivots)
• Microsoft Outlook
• Microsoft Word
• SharePoint and document management systems
• Project tracking and reporting tools
  
  

🎓 Education

• Diploma in Business Administration or a related field is considered an asset
  
  

🌟 Why Join Boardwalk?

🏆 Profit Sharing

🩺 Flexible Health & Dental Benefits

💪 Fitness & Wellness Reimbursement

📚 Learning & Development Support

🏠 Up to 20% Rental Discount

🚗 Parking Provided

🤝 Collaborative, high-performing team environment

📈 Hands-on exposure to project planning, budgeting, procurement, and project delivery

📍 Location

Calgary Head Office

Full-Time | In-Office

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Interested applicants are invited to submit a cover letter and resume. If applying for a location you do not currently reside in, please specify if you are planning to relocate and the approximate timeframe that you would be available to start work if an offer is presented.

We would like to thank you in advance for your application, however, only those candidates who are being considered will be contacted.

Offers of employment will be contingent on satisfactory Security Background Checks, Reference Checks, and Pre-employment Physical Testing where applicable.