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Boardwalk

Design Team Project Administrator

Calgary, AB, Canada

Job type: Full-time
Apply by: Oct 31, 2026
Experience: 3-5 years of Project Administration, Project Coordination, Construction Administration, or similar experience
Posting language: English
Posted: Oct 1, 2026

Apply About employer

Applications open in a new tab.

Original job description

Job Description

Posted Wednesday, September 30, 2026 at 6:00 a.m.

Boardwalk provides Canadians with a quality, comfortable, home living experience. We offer rental apartments and townhouses that come in a wide breadth of shapes, sizes and sets of amenities. We operate over 34,000 units across Alberta, British Columbia, Ontario, Saskatchewan, and Quebec.

Boardwalk recognizes our Associates as our most valuable asset. We are proud to provide these amazing benefits:

Competitive wages
Access to on-demand pay – get your money as soon as you earned it through Dayforce Wallet
Profit-sharing
Flexible group medical and dental
Fitness and Wellness reimbursement
Training and Development allowance
Group RRSP matching
Up to 20% rental discounts, and more!

___________________________________________________________

🎨📊 Project Administrator

Love keeping projects organized, budgets on track, and details from slipping through the cracks?

At Boardwalk, our Design Team delivers some of the most visible projects across our portfolio, transforming leasing offices, fitness centres, resident lounges, community spaces, and outdoor amenities across Canada.

We're looking for a Project Administrator who thrives on organization, enjoys working with numbers, and takes pride in being the person that keeps projects moving forward.

This is more than just an administrative role. You'll be involved in every stage of project delivery, helping coordinate budgets, contracts, procurement, approvals, documentation, and communication across multiple stakeholders.

If you enjoy balancing spreadsheets, schedules, procurement, and project coordination while supporting a team that delivers award-winning spaces, we'd love to hear from you.

🏆 Our team has been recognized with multiple industry awards, including Renovation of the Year and Building of the Year.

🚀 What You'll Be Doing

As a Project Administrator, you'll be the operational backbone of multiple active projects, helping ensure everything is organized, accurate, and moving forward.

You Will

✅ Coordinate project approvals, executive sign-offs, purchase orders, and contract setup

✅ Track project budgets, commitments, forecasts, contingencies, and expenses

✅ Process contractor and supplier invoices while maintaining accurate financial records

✅ Support annual capital planning and budgeting activities

✅ Coordinate procurement activities and track material deliveries

✅ Help source, onboard, and manage contractor documentation

✅ Prepare project reports and maintain project dashboards and trackers

✅ Schedule meetings, maintain action logs, and follow up on outstanding items

✅ Assist with tender packages, specifications, project documentation, and closeout activities

✅ Support renovation, rebranding, and redevelopment projects across multiple regions

✅ Continuously improve project systems, processes, and tracking tools

🎯 You'll Thrive In This Role If You

✔ Love organizing complex information and keeping multiple priorities on track

✔ Enjoy working with budgets, invoices, contracts, and spreadsheets

✔ Are naturally proactive and take ownership of your work

✔ Notice details that others miss

✔ Can effectively manage competing deadlines

✔ Enjoy collaborating with a variety of teams and stakeholders

✔ Are comfortable asking questions and solving problems independently

✔ Like seeing tangible results from your work

📋 What We're Looking For

Required Experience

3-5 years of Project Administration, Project Coordination, Construction Administration, or similar experience
Experience supporting multiple projects simultaneously
Experience working with budgets, cost tracking, invoice processing, or financial reporting
Strong organizational and administrative skills
Excellent written and verbal communication skills

Preferred Experience

Construction, renovation, property management, design, engineering, or capital project experience
Experience with procurement processes and contract administration
Experience working with contractors, consultants, or vendors
Experience coordinating cross-functional projects

💻 Tools You'll Use

Microsoft Excel (budget tracking, reporting, formulas, pivots)
Microsoft Outlook
Microsoft Word
SharePoint and document management systems
Project tracking and reporting tools

🎓 Education

Diploma in Business Administration or a related field is considered an asset

🌟 Why Join Boardwalk?

🏆 Profit Sharing

🩺 Flexible Health & Dental Benefits

💪 Fitness & Wellness Reimbursement

📚 Learning & Development Support

🏠 Up to 20% Rental Discount

🚗 Parking Provided

🤝 Collaborative, high-performing team environment

📈 Hands-on exposure to project planning, budgeting, procurement, and project delivery

📍 Location

Calgary Head Office

Full-Time | In-Office

___________________________________________________________

Interested applicants are invited to submit a cover letter and resume. If applying for a location you do not currently reside in, please specify if you are planning to relocate and the approximate timeframe that you would be available to start work if an offer is presented.

We would like to thank you in advance for your application, however, only those candidates who are being considered will be contacted.

Offers of employment will be contingent on satisfactory Security Background Checks, Reference Checks, and Pre-employment Physical Testing where applicable.

Apply About employer

More about this job

Responsibilities

Coordinate approvals, contracts, purchase orders, procurement, contractor documentation, and project records across multiple renovation and redevelopment projects. Track budgets, commitments, forecasts, invoices, and deliveries; prepare reports and dashboards; and support planning, scheduling, and project closeout.

Requirements

Requires 3–5 years of project administration, project coordination, construction administration, or similar experience, including support for multiple projects and experience with budgets, cost tracking, invoice processing, or financial reporting. Strong organization and communication skills are required; construction, renovation, property management, procurement, and contract administration experience are preferred, while a business administration or related diploma is an asset.

Skills

Project Administration
Project Coordination
Budget Tracking
Cost Tracking
Invoice Processing
Financial Reporting
Procurement Coordination
Contract Administration
Project Documentation
Construction Administration
Vendor Coordination
Microsoft Excel
Microsoft Outlook
Microsoft Word
SharePoint
Project Reporting

Benefits

Competitive Wages
On-Demand Pay
Profit Sharing
Flexible Medical and Dental Benefits
Fitness and Wellness Reimbursement
Training and Development Allowance
Group RRSP Matching
Rental Discounts
Parking

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Project Coordination
Construction Administration
Capital Planning
Budget Tracking
Cost Tracking
Forecasting
Contingency Tracking
Invoice Processing
Financial Records
Procurement
Purchase Orders
Contract Administration
Contractor Documentation
Tender Packages
Project Specifications
Project Dashboards
Project Trackers
Action Logs
Project Closeout
Renovation
Rebranding
Redevelopment
Microsoft Excel
Microsoft Outlook
Microsoft Word
SharePoint
Document Management
Vendor Coordination
Cross-Functional Coordination

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