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Boardwalk

Design Team Project Administrator

Calgary, AB, Canada

Job type: Full-time
Apply by: Oct 23, 2026
Experience: Have 3–5 years of project administration or project coordination experience
Posting language: English
Posted: Sep 23, 2026

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Original job description

Job Description

Posted Tuesday, September 22, 2026 at 6:00 a.m.

Boardwalk provides Canadians with a quality, comfortable, home living experience. We offer rental apartments and townhouses that come in a wide breadth of shapes, sizes and sets of amenities. We operate over 34,000 units across Alberta, British Columbia, Ontario, Saskatchewan, and Quebec.

Boardwalk recognizes our Associates as our most valuable asset. We are proud to provide these amazing benefits:

Competitive wages
Access to on-demand pay – get your money as soon as you earned it through Dayforce Wallet
Profit-sharing
Flexible group medical and dental
Fitness and Wellness reimbursement
Training and Development allowance
Group RRSP matching
Up to 20% rental discounts, and more!

___________________________________________________________

Run it. Track it. Keep it moving.

If you enjoy keeping projects organized, on budget, and moving forward, this role gives you a front-row seat to how capital projects get delivered across a national portfolio.

At Boardwalk, our in-house design team delivers 15–20 projects a year across Canada. Leasing offices, lobbies, fitness spaces, community rooms, exterior amenity areas - work that gets built and used every day.

You’ll join a tight, high-performing team that moves quickly, supports each other, and takes pride in the details. Our work has been recognized with multiple industry awards, including Renovation of the Year and Building of the Year.

The Opportunity

This role is designed for a team-oriented person with project administration experience who will help take ownership of the financial and administrative side of active projects, with opportunities to build leadership exposure through collaboration and involvement in project delivery.

You’ll be responsible for coordinating approvals, tracking budgets, supporting procurement processes, and ensuring project documentation stays organized and updated. You’ll work across teams and regions, helping to keep multiple projects moving forward simultaneously.

We move quickly and expect a high level of ownership. If you’re a team player who is detail-oriented, adaptable, and motivated to improve how things get done, you’ll succeed here.

Term

Full-time, in-office

What You’ll Do

Coordinate project approvals, including executive sign-off, PO issuance, and contract setup (CCDC)
Process contractor and supplier invoices and support financial tracking
Maintain project budgets, forecasts, commitments, contingencies, and cost trackers; identify variances and escalate risks proactively
Work with design, operations, and project teams to support annual budget planning
Administratively manage multiple projects simultaneously, tracking progress and helping resolve issues as they arise
Coordinate with procurement and warehousing to ensure materials are ordered and delivered on time
Assist in sourcing, qualify, and onboard contractors in alignment with company policies
Coordinate project meetings, prepare action logs, track outstanding items, and follow up with stakeholders to maintain momentum
Track and analyze project data (costs, timelines, contractor performance) and report to leadership
Support rebranding and renovation projects across multiple regions
Assist with preparation of specifications, tender documentation, and project packages
Support quality assurance reviews and project closeout documentation
Maintain and improve project systems, filing structures, workflows, and tracking tools to support efficiency
Provide general team support and assist with priority tasks as required

You’ll fit if you

Have 3–5 years of project administration or project coordination experience
Are highly organized, detail-oriented, adaptable, and comfortable managing multiple priorities in a fast-paced environment
Are confident working with budgets, numbers, and financial tracking
Communicate clearly with both technical and non-technical teams
Demonstrate leadership through initiative, accountability, and proactive problem solving
Take ownership of your work and look for ways to improve processes
Can thrive within a highly collaborative team structure
Are open to occasional travel for site visits and project support
Have a valid driver’s license and access to a vehicle

Education

Diploma in Business Administration or related field (asset)

Tools

Strong working knowledge of Microsoft Office (Excel, Outlook, Word)
Advanced Excel skills preferred (budget tracking, reporting, formulas, pivots)
Experience with SharePoint / document management systems considered an asset

What You Get

Competitive compensation based on experience
Parking provided
Opportunity to work on projects across multiple regions in Canada
Exposure to a wide range of stakeholders and project scopes
A supportive, high-performing team environment
Ongoing learning and growth through hands-on experience

Want to see the kind of work we do?

Instagram: @bwalk_design

___________________________________________________________

Interested applicants are invited to submit a cover letter and resume. If applying for a location you do not currently reside in, please specify if you are planning to relocate and the approximate timeframe that you would be available to start work if an offer is presented.

We would like to thank you in advance for your application, however, only those candidates who are being considered will be contacted.

Offers of employment will be contingent on satisfactory Security Background Checks, Reference Checks, and Pre-employment Physical Testing where applicable.

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More about this job

Responsibilities

The Project Administrator will manage the financial and administrative aspects of capital projects, including budget tracking, procurement support, and contract coordination. They will also facilitate project meetings, maintain documentation, and ensure project workflows remain efficient and on schedule.

Requirements

Candidates should have 3–5 years of experience in project administration or coordination and possess strong financial tracking skills. Proficiency in Microsoft Office, particularly Excel, is required, along with excellent organizational and communication abilities.

Skills

Project administration
Budget tracking
Financial reporting
Procurement
Contract management
Microsoft Office
Excel
SharePoint
Documentation
Stakeholder coordination
Data analysis
Process improvement
Vendor management
Quality assurance
Project scheduling

Benefits

Competitive wages
On-demand pay
Profit-sharing
Flexible group medical and dental
Fitness and Wellness reimbursement
Training and Development allowance
Group RRSP matching
Rental discounts

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Capital Projects
Budgeting
Procurement
CCDC
Financial Tracking
Microsoft Excel
SharePoint
Contract Management
Vendor Management
Project Coordination
Real Estate
Renovation
Documentation
Forecasting
Stakeholder Management
Quality Assurance
Project Closeout
Data Analysis
Workflow Management

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