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Added 59 mins ago
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Procurement Administrator, Parts & Materials
Boardwalk
Calgary, AB
- Full-time
The Procurement Administrator, Parts & Materials plays a key role in ensuring our communities are well-maintained by sourcing quality materials, building strong supplier partnerships, and…
Added 59 mins ago
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- Full-time
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Boardwalk

Procurement Administrator, Parts & Materials

Calgary, AB, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Job Description

Posted Monday, October 26, 2026 at 7:00 a.m.

Boardwalk provides Canadians with a quality, comfortable, home living experience. We offer rental apartments and townhouses that come in a wide breadth of shapes, sizes and sets of amenities. We operate over 34,000 units across Alberta, British Columbia, Ontario, Saskatchewan, and Quebec.

Boardwalk recognizes our Associates as our most valuable asset. We are proud to provide these amazing benefits:

Competitive wages
Access to on-demand pay – get your money as soon as you earned it through Dayforce Wallet
Profit-sharing
Flexible group medical and dental
Fitness and Wellness reimbursement
Training and Development allowance
Group RRSP matching
Up to 20% rental discounts, and more!

___________________________________________________________

The Procurement Administrator, Parts & Materials plays a key role in ensuring our communities are well-maintained by sourcing quality materials, building strong supplier partnerships, and supporting maintenance and capital projects across the organization.

This role helps drive operational efficiency, cost effectiveness, and Resident Member satisfaction through strategic procuremnet and supploer management.

Responsibilities

Utilize our in-house proprietary software programs in adherence to Boardwalk’s policies and procedures (Job management, PO issuance, etc.)
Supplier Sourcing and Selection: Identifying and evaluating potential suppliers, soliciting quotes, and conducting interviews to ensure they meet the company's quality and cost requirements.
Supplier Negotiation: Negotiating pricing, and service levels with suppliers to secure favorable agreements for the company.
Relationship Management: Establishing and maintaining strong relationships with suppliers as well as internal and external stakeholders to ensure open communication, prompt response times, and reliable service delivery.
Performance Monitoring: Regularly assessing the performance of our suppliers through key performance indicators (KPIs) ETA timeliness, order fulfillment and cost.
Efficiency Improvements: Identifying opportunities to streamline processes and improve efficiency in supplier selection, purchase orders, and overall project management.
Cost Management: Monitoring project budgets, tracking expenses, and finding ways to optimize costs without compromising on the quality of the parts and materials we purchase.
Project Management: Overseeing multiple projects simultaneously, ensuring they stay on track, and addressing any challenges or delays that arise.
Vendor Performance Reviews: Conducting periodic performance reviews with suppliers to discuss their performance, address concerns, and set goals for improvement.
Data Analysis and Reporting: Collecting and analyzing data related to supplier and product performance, and costs to provide regular reports to management for informed decision-making.
Emergency Response: Developing and implementing procedures for addressing urgent maintenance issues and coordinating parts and material purchases for emergency repairs.
Trend Analysis: Staying informed about industry trends, new technologies, and best practices in property management and maintenance to ensure the company remains competitive and up to date.
Communication: Collaborating with internal teams, property managers, and other stakeholders to ensure smooth coordination of parts and material requests.
Documentation: Maintaining accurate records of purchase orders, work orders, invoices, and correspondence with suppliers for future reference and auditing purposes.
Feedback Loop: Collecting feedback from property managers, residents, and other stakeholders to continuously improve supplier services and overall customer satisfaction.
Vendor Diversity: Promoting diversity and inclusion by seeking out a variety of suppliers to fulfill our needs.
Risk Management: Identifying potential risks associated with supplier performance, project delays, or cost overruns, and implementing strategies to mitigate these risks.

Experience And Educational Requirements

Knowledge of French is an asset.
Post-secondary education preferred - Supply Chain focus.
Home Building / Construction purchasing experience preferred.

Technical Requirements

Strong Excel Skills – filtering, formatting, pivot tables.
Intermediate proficiency with MS Office (Word, Visio, and Outlook).
Ability to do basic financial analysis.

Non-Technical Requirements

Motivated to meet metrics and deadlines.
Ability to accept and apply feedback from Leaders.
Superior communication skills (written and verbal)
Superior Service provided to both internal and external customers.
Strong organizational and planning skills
Must be a self-starter/take initiative.
Strong reading and interpretation skills (experience reading contracts)
Must be analytical – be able to analyze various options and take appropriate action.
Strong attention to detail
Ability to work independently and professionally.
Must be honest and energetic.
Must be able to work within a team as well as independently.
Must be capable of quickly learning new skills and grasping new concepts (i.e., must be able to quickly understand the function of parts/requested jobs and be able to quickly learn to ask the right questions)
Ability to demonstrate fiscal responsibility.

___________________________________________________________

Interested applicants are invited to submit a cover letter and resume. If applying for a location you do not currently reside in, please specify if you are planning to relocate and the approximate timeframe that you would be available to start work if an offer is presented.

We would like to thank you in advance for your application, however, only those candidates who are being considered will be contacted.

Offers of employment will be contingent on satisfactory Security Background Checks, Reference Checks, and Pre-employment Physical Testing where applicable.

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More about this job

Responsibilities

Source and procure parts and materials, negotiate supplier agreements, manage vendor relationships and performance, and coordinate purchases for maintenance, capital projects, and emergency repairs. Track costs, analyze supplier and product data, maintain procurement records, and collaborate with internal stakeholders to improve efficiency and service quality.

Requirements

Post-secondary education with a supply chain focus is preferred, as is home-building or construction purchasing experience; knowledge of French is an asset. Candidates should have strong Excel and intermediate Microsoft Office skills, basic financial analysis ability, and excellent communication, organizational, analytical, and detail-oriented skills.

Skills

Supplier Sourcing and Selection
Supplier Negotiation
Supplier Performance Monitoring
Cost Management
Project Management
Data Analysis and Reporting
Risk Management
Excel
Microsoft Office
Basic Financial Analysis
Contract Interpretation
Communication
Organization and Planning
Attention to Detail

Benefits

Competitive Wages
On-Demand Pay
Profit Sharing
Medical and Dental Benefits
Fitness and Wellness Reimbursement
Training and Development Allowance
Group RRSP Matching
Rental Discounts

Visa sponsorship

Not detected in the job text

Keywords

Procurement
Supply Chain
Parts and Materials
Supplier Sourcing
Supplier Selection
Supplier Negotiation
Vendor Management
Purchase Orders
Work Orders
Job Management
Supplier Performance Reviews
Key Performance Indicators
Cost Management
Project Management
Budget Monitoring
Data Analysis
Financial Analysis
Emergency Repairs
Risk Management
Vendor Diversity
Property Management
Maintenance
Capital Projects
Construction Purchasing
Excel
Pivot Tables
Microsoft Word
Microsoft Visio
Microsoft Outlook
Contract Interpretation

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