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Bondada Group

Administration Head

Burlington, ON, Canada

Job type: Full-time
Apply by: Oct 18, 2026
Experience: Experience: 12 years of progressive experience in Administration,
Posting language: English
Posted: Sep 18, 2026

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Original job description

Designation: DGM - Administration

Department: Corporate

Employment Type: Full Time, Permanent

Role Category: Head Administration, Bondada Group

Location: Corporate Office, Hyderabad

Reporting To: VP -Administration, Bondada Group

Overview

The Administration Head – Bondada Group is a senior leadership role responsible for developing and executing the Group’s administration strategy and ensuring efficient, compliant, and seamless administrative operations across all offices, projects, and locations. The role will oversee administration, facilities, infrastructure, security, employee services, travel and transport, vendor management, and administrative compliance, while working closely with the leadership team and business functions to strengthen processes, optimize resources, ensure service quality, and provide effective administrative support aligned with the Group’s current and future business requirements.

Key Responsibilities

Administrative Governance
Develop and implement Group-wide administration policies, processes, SOPs, and service standards.
Establish appropriate administrative controls, approval mechanisms, and accountability across locations.
Ensure consistent administration practices across corporate, project, plant, and field locations.
Monitor administrative performance through defined KPIs and MIS.
Facilities & Infrastructure Management
Oversee office, project, plant, and other facility operations.
Manage facility maintenance, housekeeping, utilities, workplace services, and infrastructure requirements.
Ensure facilities are adequately maintained and available to support business operations.
Plan and coordinate new office/project setup, relocation, expansion, and closure activities.
Security & Safety Administration
Oversee security arrangements across offices, projects, and other Group locations.
Manage security agencies, manpower deployment, access control, visitor management, and related systems.
Coordinate with relevant internal teams on emergency preparedness and workplace security.
Periodically review security risks and strengthen preventive measures.
Transport, Travel & Mobility
Manage employee transportation, company vehicles, transport vendors, and related services.
Develop effective travel and accommodation arrangements for employees and business requirements.
Monitor vehicle utilization, fuel management, maintenance, and related costs.
Ensure appropriate policies and controls for official travel and transportation.
Vendor & Contract Management
Manage administration-related vendors, service providers, and contractors.
Ensure proper empanelment, commercial evaluation, service-level agreements, and performance reviews.
Negotiate contracts and commercial terms to ensure service quality and cost effectiveness.
Monitor vendor compliance with contractual and statutory requirements.
Budget & Cost Management
Prepare and manage the annual Administration budget in line with business requirements.
Monitor administrative expenses and identify opportunities for cost optimization without compromising service quality.
Establish appropriate controls for recurring and project-specific administrative expenditure.
Provide periodic budget and cost MIS to leadership.
Employee & Workplace Services
Ensure timely and effective administrative support to employees across locations.
Oversee workplace amenities, employee facilities, canteen, housekeeping, seating, and other support services.
Maintain a professional, safe, and employee-friendly workplace environment.
Coordinate administrative support for leadership meetings, events, visits, and Group programs.
Compliance & Risk Management
Ensure applicable administrative, facility, fire, security, building, and local regulatory requirements are appropriately managed.
Maintain necessary licenses, agreements, records, and documentation related to administration.
Coordinate with internal and external stakeholders for inspections, renewals, and compliance requirements.
Identify administrative risks and implement appropriate mitigation measures.
MIS & Technology
Establish Administration MIS covering facilities, vehicles, security, vendors, expenses, assets, and other key areas.
Leverage technology and digital systems to improve administrative efficiency and transparency.
Maintain accurate administrative records and dashboards for management review.
Drive automation of routine administrative processes wherever feasible.
Leadership & Business Partnership
Lead and develop the Administration team across the Group.
Define roles, responsibilities, KPIs, and service expectations for the administration function.
Partner with Business Heads, Project Heads, Finance, HR, Procurement, and other functions to address administrative requirements.
Provide strategic recommendations to the leadership team on infrastructure, facilities, services, costs, and administrative risks.

Key Skills & Competencies

Strong knowledge of administrative policies, governance, compliance frameworks, and statutory requirements.
Expertise in facilities management, infrastructure planning, budgeting, and resource management.
Proven ability to design and implement effective administrative processes, systems, and service standards.
Excellent leadership, communication, coordination, vendor management, and negotiation skills.
Strategic thinker with the ability to align Administration functions with business requirements and organizational goals.
Proficiency in administrative systems, MIS, workplace technology, security, transport, travel, and facility management.

Qualifications & Experience

Education: Master’s degree in general business administration, or related field.
Experience: 12 years of progressive experience in Administration,
Demonstrated success in compliance management, employee engagement, and organizational development.

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More about this job

Responsibilities

Lead the Group’s administration strategy and operations across offices, projects, plants, and other locations, covering facilities, security, transport, vendors, budgets, employee services, and compliance. Develop the administration team, establish policies and performance measures, improve systems and cost effectiveness, and advise leadership on administrative needs and risks.

Requirements

Requires a master’s degree in business administration or a related field and 12 years of progressive administration experience. Candidates should demonstrate expertise in compliance, facilities, budgeting, process development, vendor management, leadership, employee engagement, and organizational development.

Skills

Administrative Governance
Facilities Management
Infrastructure Planning
Security Management
Transport and Travel Management
Vendor Management
Contract Negotiation
Budget Management
Cost Optimization
Regulatory Compliance
Risk Management
MIS and Reporting
Process Automation
Team Leadership
Stakeholder Coordination
Employee Services

Visa sponsorship

Not detected in the job text

Keywords

Administration Strategy
Administrative Policies
Standard Operating Procedures
Administrative Controls
Facilities Management
Infrastructure Planning
Facility Maintenance
Housekeeping
Utilities
Security Arrangements
Access Control
Visitor Management
Emergency Preparedness
Employee Transportation
Travel Management
Vehicle Utilization
Vendor Empanelment
Service-Level Agreements
Contract Management
Administration Budget
Cost Optimization
Employee Facilities
Regulatory Compliance
Risk Mitigation
Management Information Systems
Digital Systems
Process Automation
Key Performance Indicators
Team Leadership
Organizational Development

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