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Added 21 mins ago
Sales and Marketing Assistant
Spire Development Corporation
Vancouver, BC · Greater Vancouver Metropolitan Area
Full-time
Role Description The Sales and Marketing Assistant is a full-time, on-site role based in the Greater Vancouver Metropolitan Area. This position supports the sales and marketing team by…
Added 22 mins ago
FOH Management - Sr. Assistant Manager
Northland Properties
Markham, ON
Assist in developing Assistant Managers and Supervisors
Added 37 mins ago
Sound Operations Coordinator
Company3
Toronto, ON
Full-time
…can work alongside our Managers, Producing team, Mixers, and Assistant mixers. The right candidate is someone Client oriented has great inter-personal skills, is energetic, self-motivated,…
Added 37 mins ago
Color Assist
Company3
Toronto, ON
Full-time
The Colour Assistant is a key support role within the Picture team, working closely with colourists to ensure efficient colour grading workflows from ingest through final delivery. This…
Added 52 mins ago
Cobs Suterbrook Sales Assistant
COBS Bread
Port Moody, BC
$19,000 to $25,000 CAD / year
Part-time
…experience. Right now, we are looking for personable Sales Assistant to share their enthusiasm for all things fluffy and sweet with our loyal customers. No experience necessary- just the…
Added 53 mins ago
Administrative Assistant
Primacorp Ventures Inc
Toronto, ON · North York, ON
"Administrative Assistant: The Backbone of Efficient Operations"!
Added 53 mins ago
Cobs Suterbrook Sales Assistant
COBS Bread
Port Moody, BC
Part-time
…experience. Right now, we are looking for personable Sales Assistant to share their enthusiasm for all things fluffy and sweet with our loyal customers. No experience necessary- just the…
Added 1 hour ago
Revenue Team Lead
BC Ferries
Victoria, BC
Other
…Working closely with stakeholders across Finance, Operations, IT, Marketing, and Security, you'll help ensure the accuracy and completeness of revenue reporting, strengthen internal…
Added 1 hour ago
ASSISTANT MANAGER
Boutique La Vie En Rose
Dartmouth, NS
Added 1 hour ago
JUNIOR ASSISTANT MANAGER
Boutique La Vie En Rose
London, ON
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 1 hour ago
Mortgage Associate / Brokers
Pineapple
AB · Alberta, Canada
Full-time
…workflow automation, real-time data reporting, and automated marketing drip…
Added 1 hour ago
AVP Unified Digital
Manulife
Toronto, ON · Waterloo, ON
Full-time
As Assistant Vice President, Unified Digital, you will report to the VP, Digital Transformation and Customer Centricity and lead execution of Manulife Canada’s Unified Digital mandate for…
Added 2 hours ago
Marketing Assistant
Gleener Inc.
Montreal, QC
Full-time
Reporting to the Director of Brand & Growth, you will support content creation, social media, e-commerce, email marketing, international localization, trade shows, influencer outreach, and…
Added 2 hours ago
Sales Assistant
Gleener Inc.
Montreal, QC
Full-time
We are looking for a proactive, organized, and relationship-focused Sales Assistant to join the team. Reporting to the Director of Brand & Growth, you will support retail and distribution…
Added 2 hours ago
Sponsorship Assistant
Canadian National Exhibition
Toronto, ON
Full-time
Role Description The Sponsorship Assistant is a full-time, on-site role based in Toronto, ON, supporting the sponsorship team in delivering high-quality partner experiences. This position…
Added 3 hours ago
Marketing Coordinator
Catalyste+
Toronto, ON
Full-time
Reporting to the Sr. Marketing Manager, the Marketing Coordinator (MC) is responsible for coordinating and tracking a range of marketing projects and engagement initiatives to support…
Added 3 hours ago
Director of Development, Faculty of Science
University of British Columbia
Vancouver, BC · UBCV | Earth Sciences Building (ESB)
$10,459.67 to $15,675.58 CAD / month
Full-time
Reporting to and working closely with the Assistant Dean, the Director will help lead a talented development team while personally managing a $4M portfolio of leadership-level donors. The…
Added 3 hours ago
Executive & Communications Assistant
EQ3
Winnipeg, MB
Full-time
Partner with procurement, production, ecommerce, marketing and retail teams to keep stores informed about product launches, availability, promotions and operational changes.
Added 3 hours ago
Assistant Business Manager (Retail Banking)
Industrial and Commercial Bank of China (Canada)
Toronto, ON
Full-time
Support on Web Product optimization and Social Media management, strategically planning and optimizing channels for the Bank's branding and marketing.
Added 4 hours ago
Executive Assistant to Go-to-Market Executives
Coveo
Montreal, QC
As our Executive Assistant to GTM Leaders, you will:
Added 4 hours ago
Executive Assistant
Monday Management
Burlington, ON
Full-time
Family-owned business with approximately 60 employees and multiple operating companies. They are seeking an experienced Executive Assistant to support the President & VP.
Added 4 hours ago
ASSISTANT MANAGER
Boutique La Vie En Rose
Boucherville, QC
Added 4 hours ago
ASSISTANT MANAGER
Boutique La Vie En Rose
Sherbrooke, QC
Added 4 hours ago
JUNIOR ASSISTANT MANAGER
Boutique La Vie En Rose
Saint-Jean-sur-Richelieu, QC · St-Jean-sur-Richelieu, QC
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 4 hours ago
Administrative Assistant
The HIDI Group
Toronto, ON
Full-time
We are looking for a Administrative Assistant!

Boost

Executive Assistant to Chief Executive Officer

Port Hope, ON, Canada

Job type: Contract
Apply by: Mar 27, 2027
Posting language: English
Posted: Sep 28, 2026

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Applications open in a new tab.

Original job description

Hybrid Role

Boost Training Consultancy and Honuskills SAAS | Port Hope, Ontario | Hybrid role

Monday to Friday, 9 - 4 p.m. | $60,000-70,000 CAD annually | In person one to two days per week as needs require.

Manja Horner is looking for an Executive Assistant who can make her work as the CEO more focused, prepared, and effective across two growing businesses. Through your work, you’re supporting Boost, a consulting and membership business in its 3rd year serving construction and skilled trades organizations, and Honuskills, a software startup. This is a hands-on role for someone who enjoys building order as the work evolves, takes ownership of important details, and wants room to grow into broader operational responsibilities. You have energy, are able to execute ideas quickly and hold to the high standards of the CEO.

What you will own

Keep the CEO’s inbox, calendar, priorities, and follow-ups organized. Triage requests, protect focus time, flag decisions, and make sure commitments have clear owners and deadlines. Balls can’t drop from the air and you know how to keep them all moving.

Prepare for important government, union or regulator meetings and conference or association speaking engagements: gather context, help assemble briefings and materials, confirm logistics, capture action items, and drive timely follow-through. Nothing important gets missed.

Draft clear correspondence on the CEO’s behalf, manage workflows and help the CEO move her initiatives and projects forward. You’re in lockstep and can handle all but the most strategic parts of the work.

Coordinate travel, conferences, and event schedules, including bookings, itineraries, registrations, and changes on the road. CEO will always be on time for a flight in whatever time zone she finds herself in.

Handle sensitive business administration with care. Track banking and finance tasks, invoices, bill payments, renewals, expense reports, records, and deadlines; coordinate with bookkeepers, accountants, legal counsel, insurance contacts, and other advisors, with appropriate CEO approvals. Your lips are sealed and you never miss a credit card payment or invoice deadline.

Ability to organize in-person work in Northumberland County, including meetings, errands, vendor visits, and events. Be ready to represent the businesses alongside the CEO at selected conferences and local events with strong executive presence, you’re no wallflower.

Plan content creation days from end to end: find suitable local locations locally, coordinate a stylist, photographer or videographer, schedules and vendors, and keep the production aligned with brand standards. The editors and creatives will take it from there.

Support basic marketing operations by managing timelines, briefs, assets, approvals, and external vendors so work is delivered accurately and on brand.

Keep digital files and standard operating procedures organized. Spot gaps, improve repeatable processes, and use appropriate AI and automation tools to reduce manual steps while protecting confidential information.

Document workflows and always be learning and implementing AI practices to automate your work and your CEOs, analyze and make improvements to the overall operations of your responsibilities and those of the CEO so we’re staying cutting edge with technology.

How you will work

You will work directly with the CEO and coordinate with a fully remote team and external partners. You can take an outcome, turn it into a workable plan, ask good questions early, and close the loop without constant direction. You challenge the CEO to describe standards and outcomes if it’s even too ambiguous for you. You bring calm judgment to changing priorities, communicate clearly, and know when a sensitive matter or decision needs to come back to the CEO.

What you bring

Experience supporting a founder, senior executive, or small leadership team in a role with lots of moving projects requiring organization, follow-up, and coordination responsibility.

Exceptional organization and attention to detail, with the ability to work within and create systems for tracking multiple deadlines and confidential information.

Sound judgment and discretion with financial, legal, personnel, and business matters; comfort coordinating with professional advisors. We can build a high level of trust from the start.

Confidence and professionalism in person and in writing, including with clients, members, vendors, and event guests. You’ve got strong executive presence

Strong written and verbal communication, careful proofreading, and proficiency with Google Workspace and Microsoft 365.

Experience with project management tools such as Clickup and Notion and with meeting note takers or transcription tools; ability to turn notes into clear actions and follow-up.

Familiarity with ChatGPT, Claude, and other AI tools, plus a willingness to study new tools, keep learning, and apply them thoughtfully to improve workflows.

Ability to work remotely and come to Northumberland County one to two days per week as needs dictate; availability for selected events and travel with reasonable notice. You work quickly without losing accuracy and are thoughtful about costs.

Growth opportunity

As the businesses grow, this role can expand into operations: owning more workflows, coordinating cross-team priorities, strengthening systems, and managing selected projects. The path will depend on business needs, demonstrated ownership, and your interests.

How to apply

Email your resume and a brief video, only a couple minutes long, to Manja Horner at manjahorner@boostld.com. Tell us why this role interests you and how you would help a busy founder stay organized and prepared. We’re sitting on a rocketship and are looking for a very motivated person to help the CEO get there.

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More about this job

Responsibilities

Support the CEO across two businesses by managing communications, calendar, priorities, meeting preparation, travel, financial administration, events, and follow-up. Coordinate marketing and content production, maintain organized files and procedures, and improve workflows using appropriate AI and automation tools.

Requirements

Applicants should have experience supporting a founder, senior executive, or small leadership team, with strong organization, attention to detail, judgment, discretion, and communication skills. They should be proficient with Google Workspace and Microsoft 365, familiar with project management and AI tools, and able to work remotely while attending in-person work in Northumberland County one to two days per week as needed.

Skills

Executive Support
Calendar Management
Inbox Management
Project Coordination
Meeting Preparation
Travel Coordination
Financial Administration
Confidentiality and Discretion
Written and Verbal Communication
Google Workspace
Microsoft 365
ClickUp
Notion
AI Tools
Workflow Automation
Marketing Operations

Visa sponsorship

Not detected in the job text

Hiring contact

Manja Horner

Hiring contact email

manjahorner@boostld.com

Keywords

Executive Assistance
CEO Support
Inbox Management
Calendar Management
Priority Management
Meeting Briefings
Action Items
Travel Planning
Conference Coordination
Event Planning
Invoice Processing
Bill Payments
Expense Reports
Financial Administration
Confidential Information
Google Workspace
Microsoft 365
ClickUp
Notion
Meeting Transcription
ChatGPT
Claude
Artificial Intelligence
Workflow Automation
Standard Operating Procedures
Marketing Operations
Content Production
Vendor Coordination
Construction
Skilled Trades

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