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Added 13 mins ago
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Added 1 hour ago
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Ottawa, ON
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Borden Ladner Gervais LLP (BLG)

Practice Assistant

Ottawa, ON, Canada

The expected salary range for this position is $55,000 - $70,000, depending on level of experience, region/location, and other factors. · Full-time

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Job details

Pay: The expected salary range for this position is $55,000 - $70,000, depending on level of experience, region/location, and other factors.
Job type: Full-time
Apply by: Nov 30, 2026
Experience: A minimum of 3 years’ relevant experience as an IP Assistant supporting Trademark Agents/Lawyers
Posting language: English
Posted: Oct 29, 2026

Original job description

We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience.

We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation, diversity and inclusion, community involvement and talent development. Learn more about us at www.blg.com.

Purpose of Role

The Practice Assistant is a key member of a dynamic and innovative group of Trademark Agents, clerks and legal support staff, providing the highest level of service to our clients, while having the opportunity to cultivate your skills as part of our successful national Intellectual Property Trademark team, within Canada’s premier full-service law firm.

At BLG you will have access to exceptional opportunities, working with a supportive team focused on providing you with meaningful opportunities to tailor your career path in order to reach your full potential.

Key Responsibilities and Skills

Right from the start you will:

Be the principle point of contact for assigned Agents, assuming overall accountability for work requested involving key members of the support team, such as Clerks, Document Specialists, Administrative Assistants and members of the Business Services team
Actively participate as a contributing member of the team to support and proactively organize the flow of work for specific Agents in the Trademark Intellectual Property practice
Coordinate the scheduling of important dates including client meetings, conferences, and Agent and team meetings
Be accountable for correspondence, documents, reports, presentations, etc. produced by the Document Production team before they are passed to the relevant Agent and undertake amendments where appropriate
Diligently monitor Agent daily diaries
Support and coordinate commercial management activities such as matter intake, billing and collections
Support Agents in marketing activities including involvement in preparation of pitches and presentations
Provide day to day support as required to meet the needs of our Agents and provide excellent client service

Key Competencies

What you will bring to this role:

Post-Secondary Law Clerk, Paralegal or Legal Administration diploma
A minimum of 3 years’ relevant experience as an IP Assistant supporting Trademark Agents/Lawyers
Excellent oral and written communication skills in English
Advanced knowledge of Microsoft Word, Outlook, Excel, PowerPoint, research tools and other systems implemented by the firm and an accurate typing speed of approximately 60 words per minute
Committed to furthering their knowledge to remain up-to-date on current technology and best practices
Excellent communication, organizational and teamwork skills
Excellent attention to detail with the ability to think ahead and use initiative
Flexible, dependable and able to remain calm under pressure and work to tight deadlines
Conscientious, approachable and enthusiastic
Able to quickly build confidence, respect, and trust with others
Have a positive approach to daily tasks and have a solutions focused working method
Adaptability to ever changing priorities and deadlines

The expected salary range for this position is $55,000 - $70,000, depending on level of experience, region/location, and other factors.

BLG is committed to building a diverse workplace reflective of the communities we serve and to fostering an inclusive culture where Firm members feel valued, respected and inspired to thrive as their authentic selves. We value diversity of thought and the unique skills, perspectives and experience each individual brings to BLG. We welcome applications from all qualified candidates and encourage applicants from members of groups that have been historically underrepresented, including but not limited to First Nations, Métis and Inuit Peoples, racialized individuals, persons with disabilities, people who identify as women and/or LGBTQ2S+.

We also strive to provide an accessible candidate experience. Please let us know if you need any accommodations during the recruitment process.

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More about this job

Responsibilities

The Practice Assistant will act as the primary point of contact for Trademark Agents, managing daily workflows, scheduling, and correspondence. They will also support commercial management tasks such as matter intake, billing, and the preparation of marketing pitches and presentations.

Requirements

Candidates must possess a post-secondary diploma in Law Clerk, Paralegal, or Legal Administration studies. A minimum of 3 years of relevant experience in an IP practice supporting Trademark Agents is required.

Skills

Trademark law
Intellectual property
Legal administration
Document management
Scheduling
Billing and collections
Microsoft Word
Microsoft Outlook
Microsoft Excel
Microsoft PowerPoint
Research tools
Communication skills
Organizational skills
Teamwork
Attention to detail
Time management

Visa sponsorship

Not detected in the job text

Keywords

Trademark Agents
Intellectual Property
Law Firm
Legal Administration
Paralegal
Law Clerk
Matter Intake
Billing
Collections
Document Production
Client Service
Microsoft Office Suite
Research
Commercial Management
Marketing Support
Diary Management

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