File Manager
- Toronto, ON, Canada
Compensation: between $19 per hour on a 40 hour per week. · Full-time
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Job details
- Pay
- Compensation: between $19 per hour on a 40 hour per week.
- Job type
- Full-time
- Apply by
- Working hours
- 40 hour per week
- Posting language
- English
- Posted
Original job description
Borders Law Firm is hiring a File Manager!
We are are a boutique immigration law firm located in Midtown Toronto (Yonge & Eglinton area) practicing law for over 20 years. Join a small but busy law firm that takes pride in serving its clients with utmost attention and professionalism.
We require a File Manager to assist with critical administrative tasks, including:
- Send client Fee Agreements
- Check IRCC email updates
- Enter various data points into our legal CRM system
- Create task and deadline driven workflows
- Email clients about deadlines, payments, and updates in a timely manner
- Track multiple matter deadlines
- Assist partners in monitoring and managing file allocation amongst staff
- Organize digital client folders
- Schedule meetings for partners in their calendars
- Other administrative tasks as needed
Qualifications
- Fluency in Microsoft Office programs
- Fast learner and comfort using online platforms such as Monday, Cleo, or Jiro
- Excellent attention to detail
- Excellent multi-tasking skills
- Outstanding organizational and project management skills
- Excellent English proficiency. Must be able to write emails and letters in fluent, professional English
- A kind and compassionate disposition
- An ability to focus and get things done quickly
- Ability to work under tight deadlines, pressure, and manage a high degree of responsibility
Prerequisites
- A graduate degree in the sciences, business, data management, project management, engineering, or other professional degrees OR
- A bachelor degree and a minimum three years of relevant office administrative experience
In addition to the above, you must be a team player who understands and cares about the firm's clients.
The role is in-person, with no remote work opportunities. This is a permanent, full-time position with a 4-month probation period.
Compensation: between $19 per hour on a 40 hour per week. Hours are 9AM to 6PM.
Build on your existing skills and move into a File Manager position at a small but focused law firm.
More about this job
Responsibilities
Manage client files and administrative workflows, including sending fee agreements, checking IRCC updates, entering information into the legal CRM, organizing digital folders, and tracking deadlines. Communicate with clients about deadlines, payments, and updates, and support partners with file allocation and calendar scheduling.
Requirements
Applicants must have a graduate degree in a relevant field, or a bachelor's degree and at least three years of relevant office administrative experience. They must be proficient in Microsoft Office, write fluent professional English, learn online platforms quickly, and demonstrate strong organization, attention to detail, multitasking, and client-focused teamwork.
Skills
- Microsoft Office
- Attention To Detail
- Multitasking
- Organization
- Project Management
- Professional English Writing
- Client Communication
- Deadline Management
- Data Entry
- Legal CRM Systems
- Workflow Management
- Digital File Organization
- Scheduling
- Time Management
- Online Platforms
- Teamwork
Visa sponsorship
Not detected in the job text
Categories
- Legal
- Administrative
- Management & Leadership
Keywords
- Immigration Law
- File Management
- Client Fee Agreements
- IRCC
- Legal CRM
- Monday
- Cleo
- Jiro
- Microsoft Office
- Data Entry
- Task Management
- Deadline Tracking
- Workflow Management
- Client Communication
- Digital Client Folders
- File Allocation
- Calendar Scheduling
- Administrative Support
- Project Management
- Professional English
- Office Administration