File Manager

Borders Law Firm is hiring a File Manager!

We are are a boutique immigration law firm located in Midtown Toronto (Yonge & Eglinton area) practicing law for over 20 years. Join a small but busy law firm that takes pride in serving its clients with utmost attention and professionalism.

We require a File Manager to assist with critical administrative tasks, including:

• Send client Fee Agreements
• Check IRCC email updates
• Enter various data points into our legal CRM system
• Create task and deadline driven workflows
• Email clients about deadlines, payments, and updates in a timely manner
• Track multiple matter deadlines
• Assist partners in monitoring and managing file allocation amongst staff
• Organize digital client folders
• Schedule meetings for partners in their calendars
• Other administrative tasks as needed

Qualifications

• Fluency in Microsoft Office programs
• Fast learner and comfort using online platforms such as Monday, Cleo, or Jiro
• Excellent attention to detail
• Excellent multi-tasking skills
• Outstanding organizational and project management skills
• Excellent English proficiency. Must be able to write emails and letters in fluent, professional English
• A kind and compassionate disposition
• An ability to focus and get things done quickly
• Ability to work under tight deadlines, pressure, and manage a high degree of responsibility

Prerequisites

• Post-secondary diploma or degree required, preferably in Project Management, Business Management or Business Administration
• One to two years of experience providing administrative support in an office environment
• Prior experience in a law firm is strongly preferred but not required

In addition to the above, you must be a team player who understands and cares about the firm's clients.

The role is in-person, with no remote work opportunities. This is a permanent, full-time position with a 4-month probation period.

Compensation: between $20 per hour on a 40 hour per week. Hours are 9AM to 6PM.

Build on your existing skills and move into a File Manager position at a small but focused law firm.