Closed listing
Administrative Assistant
- Levis, QC, Canada
Full-time
This opening has closed.
The original listing is kept below for reference.
Job details
- Job type
- Full-time
- Closing date
- Experience
- Minimum of 5 years of experience in an administrative support role supporting senior executives and leadership teams;
- Posting language
- English
- Posted
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Archived listing. The details below describe a past opening.
Job Description
Find the right energy here and come generate something big with us!
Reporting to the Executive Vice President and Managing Director, the Administrative Assistant plays a key role in providing administrative and operational support to a team of Vice Presidents. They contributes to the efficiency of daily operations through proactive calendar management, meeting coordination, travel arrangements, and document preparation. They demonstrates sound judgment, a high level of confidentiality, and the ability to manage multiple priorities simultaneously in a fast-paced and evolving environment.
Borea Construction is committed to fostering a diverse and representative workforce and an inclusive workplace where all employees are treated equitably. We recognize that structural barriers shape professional experiences and qualifications. For this reason, we encourage individuals to apply even if they feel the position may be out of reach.
Find the right energy here and come generate something big with us!
Reporting to the Executive Vice President and Managing Director, the Administrative Assistant plays a key role in providing administrative and operational support to a team of Vice Presidents. They contributes to the efficiency of daily operations through proactive calendar management, meeting coordination, travel arrangements, and document preparation. They demonstrates sound judgment, a high level of confidentiality, and the ability to manage multiple priorities simultaneously in a fast-paced and evolving environment.
- Proactively manage the calendars of multiple Vice Presidents, optimize the scheduling of their activities, and prepare the documentation required for planned meetings;
- Organize, coordinate, and schedule meetings, committees, and leadership team meetings;
- Draft, review, format, and ensure the quality of various administrative documents, reports, presentations, and communications;
- Track deadlines and follow up on requests received;
- Coordinate business travel arrangements (transportation, accommodation, itineraries, and logistics) and make necessary reservations (restaurants, hotels, corporate events, etc.);
- Monitor expenses and prepare expense reports;
- Contribute to internal initiatives, including document management, process improvement, and administrative governance;
- Perform any other related duties to support the team and departments.
- College diploma, vocational diploma, or equivalent education in administration, office technology, secretarial studies, or another related field;
- Minimum of 5 years of experience in an administrative support role supporting senior executives and leadership teams;
- Excellent writing and editing skills with strong attention to detail;
- Advanced proficiency with the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, and SharePoint);
- Advanced proficiency in French, both written and spoken;
- Intermediate proficiency in English, both written and spoken, to occasionally interact with suppliers and colleagues across Canada. Must be able to draft communications and review documents in English;
- Strong ability to manage multiple priorities and assignments simultaneously;
- High level of confidentiality, professionalism, and discretion;
- Excellent communication and interpersonal skills;
- Ability to work independently while collaborating effectively with internal teams.
- A minimum of 4 weeks of vacation starting on day one
- Personal days you can use whenever you need them
- A competitive group insurance benefits package
- Group RRSP with up to 5% employer matching
- Employee Share Ownership Program – become a partner in our success
- Support for your professional development and career growth
- Monthly cellphone allowance
- Various mobility allowances and premiums to support your work
Borea Construction is committed to fostering a diverse and representative workforce and an inclusive workplace where all employees are treated equitably. We recognize that structural barriers shape professional experiences and qualifications. For this reason, we encourage individuals to apply even if they feel the position may be out of reach.
More about this job
Responsibilities
The Administrative Assistant provides operational support to Vice Presidents through proactive calendar management, travel coordination, and document preparation. They are responsible for organizing leadership meetings, tracking deadlines, and contributing to internal administrative governance and process improvements.
Requirements
Candidates must have a college or vocational diploma in administration or a related field and at least 5 years of experience supporting senior executives. Advanced proficiency in French and intermediate proficiency in English are required, along with advanced skills in the Microsoft Office Suite.
Skills
- Calendar Management
- Meeting Coordination
- Travel Arrangements
- Document Preparation
- Microsoft Office Suite
- French Proficiency
- English Proficiency
- Writing and Editing
- Expense Reporting
- Interpersonal Communication
- Confidentiality
- Priority Management
- Administrative Governance
- Process Improvement
- SharePoint
- Microsoft Teams
Benefits
- Minimum of 4 weeks of vacation
- Personal days
- Group RRSP with up to 5% employer matching
- Employee Share Ownership Program
- Professional development and career growth support
- Monthly cellphone allowance
- Mobility allowances and premiums
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Construction
- Energy
- Management & Leadership
Keywords
- Administrative Support
- Executive Support
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Teams
- SharePoint
- Bilingual
- Construction
- Energy
- Calendar Optimization
- Expense Reports
- Corporate Events
- Administrative Governance
- Office Technology
- Secretarial Studies