Find work in Canada.

485,597 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 40 mins ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Reporting to the Vice President, Corporate Services & Chief Financial Officer, the Manager, Finance, Performance and Analytics supports the hospital's strategic objectives, performance…
Added 56 mins ago
SD
Merchandiser, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Toronto, ON
- Full-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 1 hour ago
LS
Executive Assistant - Inclusive Education
Langley School District #35
Langley (District), BC · Langley, BC
- Full-time
…and the Director of Student Support Services, the Executive Assistant role is primarily responsible for performing a variety of complex clerical and administrative duties: managing office…
Added 4 hours ago
AE
Aerie - Selling Team Leader (Assistant Manager)
American Eagle Outfitters
Calgary, AB
- Full-time
As the full-time Selling Team Leader, you are the Store Team Leader's "go-to" in developing and implementing the business strategy and leading the daily operations of the store. Your…
Added 4 hours ago
AE
Aerie - Merchandising Team Leader (Assistant Manager)
American Eagle Outfitters
Rocky View No 44, AB · Rocky View County, AB
- Full-time
As the full-time Merchandising Team Leader, you are the Store Team Leader's "go-to" in developing and implementing the Merchandising strategy for the store. Your passion lies in training…
Added 4 hours ago
AE
Aerie - Merchandising Team Leader (Assistant Manager)
American Eagle Outfitters
AB · Edmonton, AB
- Full-time
As the full-time Merchandising Team Leader, you are the Store Team Leader's "go-to" in developing and implementing the Merchandising strategy for the store. Your passion lies in training…
Added 5 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
- Full-time
Haven Medical Clinic is seeking full-time Family Physicians to join our brand-new, modern medical clinic opening in Spring 2026 in Kelowna, British Columbia. This is an excellent…
Added 5 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Kelowna, BC
- Full-time
Haven Medical Clinic is seeking full-time Family Physicians to join our brand-new, modern medical clinic opening in Spring 2026 in Kelowna, British Columbia. This is an excellent…
Added 5 hours ago
AE
AE - Merchandising Team Leader (Assistant Manager)
American Eagle Outfitters
Edmonton, AB
- Full-time
As the full-time Merchandising Team Leader, you are the Store Team Leader's "go-to" in developing and implementing the Merchandising strategy for the store. Your passion lies in training…
Added 5 hours ago
AE
Offline - Merchandising Team Leader (Assistant Manager)
American Eagle Outfitters
Edmonton, AB
- Full-time
As the full-time Merchandising Team Leader, you are the Store Team Leader's "go-to" in developing and implementing the Merchandising strategy for the store. Your passion lies in training…
Added 5 hours ago
AE
AE - Selling Team Leader (Assistant Manager)
American Eagle Outfitters
Edmonton, AB
- Full-time
As the full-time Selling Team Leader, you are the Store Team Leader's "go-to" in developing and implementing the business strategy and leading the daily operations of the store. Your…
Added 5 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
100 Mile House, BC
- Full-time
…work in the same clinic? The Clinic in 100 Mile House has a full time opportunity. This is a perfect time to come and build a substantial practice with a good future. One of the GP’s who is…
Added 6 hours ago
CB
Sales Assistant- Part-Time- White Oaks Mall
COBS Bread
London, ON
- Part-time
And more, including benefits for all full time employees
Added 12 hours ago
Assistant Store Manager
JD Sports / Livestock / Size?
London, ON
Our Retail team is looking for an Assistant Store Manager at our CF Masonville Place location. Come join our quickly growing and developing team at JD Sports Canada. Main responsibilities…
Added 14 hours ago
SD
Merchandiser, Hourly Full Time Day
Shoppers Drug Mart
Saskatoon, SK
- Full-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 15 hours ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Reporting to the Vice President, Corporate Services & Chief Financial Officer, the Manager, Finance, Performance and Analytics supports the hospital's strategic objectives, performance…
Added 16 hours ago
Site Administrator
Del Property Management
ON
Processing payables, including preparing purchase orders and cheque requisitions, and ensuring all cheques are reviewed by the Condominium Manager/Assistant Manager prior to disbursement
Added 17 hours ago
K
Assistant Store Manager - West Edmonton Mall
Knix
AB · Edmonton, AB
- $55,000 to $60,000 CAD / year
- Full-time
As an Assistant Store Manager at Knix, you bring our brand to life through how you lead and connect every day. You have a natural pulse on what our customers want and create a welcoming,…
Added 19 hours ago
LC
Assistant Store Manager Fresh Full Time Day
Loblaw Companies Limited
Warman, SK
- Full-time
Reporting to the Store Manager, the Assistant Store Manager will provide excellence in customer service. Demonstrate leadership by managing employees and effectively planning.
Added 19 hours ago
EL
Assistant Manager Assistant Store Manager
Estée Lauder Companies
Pointe-Claire, QC
- Full-time
We are seeking an inspirational and dynamic Assistant Store Manager to play a leading role in the success of the store/counter by supporting the Store Manager to lead, coach and develop our…
Added 20 hours ago
TH
Hardware Department Supervisor Full Time - 7175 Grande Prairie
The Home Depot Canada
Grande Prairie, AB
- Full-time
Health and Dental Benefits for Full Time associates
Added 20 hours ago
TH
SUPERVISEUR 25
The Home Depot Canada
Grande Prairie, AB
- Full-time
Health and Dental Benefits for Full Time associates
Added 21 hours ago
GD
COMBO - Operations Assistant Manager - Tsawwassen Mills
Groupe Dynamite, Inc Garage
Tsawwassen, BC
- Full-time
Reporting to the Store Manager, your main focus as Operations Assistant Manager is to maximize company sales and profitability by maintaining stockroom organization and by managing…
Added 21 hours ago
SE
Senior Specialist, Offer Lifecycle Procurement
Schneider Electric
Calgary, AB · Montreal, QC
- Full-time
…to address cost, quality, innovation, supply resilience and…
Added 23 hours ago
SD
Merchandiser, Hourly Full Time Evening Greenlight Requisition
Shoppers Drug Mart
Edmonton, AB
- Full-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards

Boreal Fire Protection Inc.

Executive Assistant to Chief Executive Officer

AB, Canada
Greater Edmonton Metropolitan Area, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Apr 8, 2027
Posting language: English
Posted: Oct 10, 2026

Original job description

Executive Assistant to the CEO

Boreal Fire Protection Inc. | St. Albert, Alberta

Full-time, permanent | Monday to Friday, in office with occasional remote days by arrangement once trained

$65,000 to $80,000 per year, depending on experience, plus benefits

If you have watched Suits, you know Donna. She knows what the boss needs before he asks, she knows every client by name, and nothing gets past her desk. She does not wait for instructions; she is the reason the office works. That is the job. It is a big ask, and we are paying for it.

ABOUT THE ROLE

Boreal Fire Protection is a fire and life safety company based in St. Albert, serving the greater Edmonton region. We inspect, test, maintain and repair sprinkler systems, fire alarms, emergency lighting, extinguishers, suppression systems, backflows, hydrants and fire pumps for commercial property managers, industrial sites and institutional portfolios. We started in 2021, we are now a team of 16 with 10 service vehicles, and we own our office and shop. We have grown fast by doing the work properly and treating clients like people.

We have a strong operations manager and administrative team keeping our field operations moving. What we need now is someone who can become the owner's right hand and take ownership of the administrative and financial workflows that keep the business running. Someone who can manage competing priorities, anticipate what needs attention, communicate confidently with our clients and take the initiative to improve how things get done. The goal is simple: give the owner more time to focus on relationships, leadership and growing the business, while making sure nothing behind the scenes gets overlooked.

You will work alongside the operations manager, who runs scheduling and the field team, and our administrative assistant. You own the owner's desk and the administrative and financial workflows. You are joining a team that works.

WHAT YOU WILL DO

Be the owner's right hand. Run his inbox and calendar. Protect his time, track his commitments and make sure they turn into action. Anticipate what is coming: the renewal that is due, the client who has not heard back, the meeting that needs prep. Draft replies, flag what needs him, and handle the rest yourself.

Be the voice of Boreal. Answer the phones and the main inbox. Property managers, building operators and corporate clients will call with service requests, questions about reports, and the occasional emergency. You will handle them calmly, log them, and hand them to the operations manager, who schedules the field team. Nothing gets dropped.

Keep the job workflow current in Jobber. Jobber is our operating system. You will create clients and properties, convert approved quotes into jobs, create service tickets, and keep job records complete and current. Quote requests arrive by email, to the owner and to the operations manager. You will catch every one of them, log it on our Bid Board, and keep that board current so nothing sits unanswered. You will not price the work and you will not schedule the technicians; you will make sure every request is tracked, followed up and closed out.

Own invoicing and collections. Invoice completed jobs promptly and accurately, send inspection reports with the invoice, follow up on overdue accounts, and keep receivables tight.

Run weekly payroll and prepare payments. Process weekly payroll accurately and on time through QuickBooks. Prepare monthly supplier payment lists for the owner's review and approval. Our bookkeeping is handled separately.

Keep the paperwork straight. File inspection reports, certificates and client documentation where they belong. Submit reports to municipal portals where required. Maintain our safety and certification records (COR/SECOR, insurance, WCB).

Make things run better. Spot what is slowing us down and fix it. Build the checklist, write the procedure, set up the reminder. You will have a lot of latitude here, and a team that will back you.

WHO YOU ARE

We care more about how you operate than what your last title was. The people who thrive here are resourceful, fast learners who would rather figure it out than wait to be told.

What we are looking for:

3+ years in an executive assistant, office manager, operations coordinator or service coordinator role, ideally in trades, construction, property management or another service business

Confident, professional communication with corporate clients by phone and email. You can hold your own with a property manager who is having a bad day

Hands-on experience with invoicing and accounts receivable, and the care to run a simple weekly payroll without error

Strong organization and follow-through. You keep lists, you close loops, and you do not need reminding

Discretion. You will handle confidential client information, pricing and payroll

Comfort learning new software quickly. We run on Jobber, Google Workspace and Apple hardware

Legal eligibility to work in Canada and the ability to work from our St. Albert office

It would be great if you also have:

Experience with Jobber or a similar field service platform (ServiceTitan, Housecall Pro, simPRO)

Experience running payroll in QuickBooks Online or similar

Background in fire protection, HVAC, electrical, plumbing or another trade service business

Familiarity with safety and certification programs (COR/SECOR, WCB, ComplyWorks, Avetta)

WHAT WE OFFER

$65,000 to $80,000 per year, depending on experience

Three weeks of vacation to start, and health and dental benefits after three months

Monday to Friday, daytime hours. We respect evenings and weekends

Primarily in office in St. Albert, with occasional work-from-home flexibility once you are trained and established in the role

A real seat at the table. You work directly with the owner every day, you will see every part of the business, and you will shape how the front office runs

A stable, growing company that has had almost no turnover. People stay here

A clear path to office manager. As Boreal grows, this role is expected to lead the administrative team

A team that is good at what they do and easy to work with

HOW TO APPLY

Send your resume and a short note to jed@borealfireprotection.ca with the subject line "Executive Assistant". Skip the formal cover letter. Instead, tell us about a time you took something messy off someone's plate and made it run. Three or four sentences is plenty.

We will respond to every applicant we interview. Boreal Fire Protection is an equal opportunity employer.

Apply About employer

More about this job

Responsibilities

Manage the owner's inbox, calendar, commitments, and client communications while tracking service requests and quote requests in Jobber and the Bid Board. Own invoicing, collections, weekly payroll, payment preparation, records and compliance documentation, and improve administrative processes.

Requirements

Applicants should have at least three years of experience in an executive assistant, office management, operations coordination, or service coordination role, ideally in a trade or service business. They need strong client communication, invoicing and accounts receivable experience, payroll accuracy, organization, discretion, software adaptability, legal eligibility to work in Canada, and the ability to work from the St. Albert office.

Skills

Executive Support
Calendar and Inbox Management
Client Communication
Invoicing
Accounts Receivable
Payroll Processing
Jobber
QuickBooks
Google Workspace
Bid Tracking
Records Management
Process Improvement
Organization
Follow-Through
Discretion
Safety and Certification Records

Benefits

Three Weeks of Vacation
Health and Dental Benefits

Visa sponsorship

Not detected in the job text

Keywords

Jobber
QuickBooks
Google Workspace
Apple Hardware
Fire Protection
Fire and Life Safety
Sprinkler Systems
Fire Alarms
Emergency Lighting
Suppression Systems
Backflows
Hydrants
Fire Pumps
Executive Assistance
Calendar Management
Inbox Management
Invoicing
Accounts Receivable
Payroll
Supplier Payments
Bid Board
Service Tickets
Inspection Reports
Municipal Portals
COR/SECOR
WCB
ComplyWorks
Avetta
ServiceTitan
Housecall Pro

Report this job