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Added 3 days ago
Courier Delivery Driver
Topping courier inc
Toronto, ON · Greater Toronto Area, Canada
Contract
We combine professional courier services with real-time tracking, smart routing, and technology to provide businesses and individuals with fast, transparent, and dependable delivery…
Added 2 months ago
5 Ton Night Courier Driver
Municipal Group of Companies
Nova Scotia · Nova Scotia, Canada
Part-time
MBW Courier Inc, Part of the Municipal Group of Companies has become a leader in the transportation industry by providing unmatched quality service to our customers and employing quality…
Added 19 days ago
NSHA Courier Driver
Municipal Group of Companies
NS · Nova Scotia, Canada
Internship
MBW Courier Inc, Part of the Municipal Group of Companies has become a leader in the transportation industry by providing unmatched quality service to our customers and employing quality…
Added 25 days ago
Casual Courier Driver
DHL Express
Edmonton, AB
Full-time
DHL Express currently has an opening for a Casual Courier Driver in our Edmonton, AB facility.
Added 4 days ago
Driver, courier service
Dooley’s Trucking
Clarenville, NL
Full-time
Added 4 days ago
Driver, courier service
Dooley’s Trucking
Gander, NL
Full-time
Added 3 months ago
truck driver
NovaXpress Courier Services
Dartmouth, NS
Full-time
Added 3 months ago
truck driver
NovaXpress Courier Services
Hebron, NS
Full-time
Added 5 months ago
5 Ton Truck/Courier Driver
Municipal Group of Companies
Moncton, New Brunswick
Full-time
MBW Courier Inc, Part of the Municipal Group of Companies has become a leader in the transportation industry by providing unmatched quality service to our customers and employing quality…
Added 1 month ago
Courier Casual (Float)
LifeLabs Medical Laboratory Services
Owen Sound, ON
Internship
…Canadians through accessible, accurate, and innovative diagnostic…
Added 8 days ago
Courier (OPSEU Thorold)
LifeLabs Medical Laboratory Services
Thorold, ON
Full-time
…Canadians through accessible, accurate, and innovative diagnostic…
Added 4 months ago
5 Ton Driver
Municipal Group of Companies
Port Hawkesbury, Nova Scotia
Full-time
MBW Courier Inc, Part of the Municipal Group of Companies has become a leader in the transportation industry by providing unmatched quality service to our customers and employing quality…
Added 2 months ago
5 Ton/Cube Truck Driver
Municipal Group of Companies
Dartmouth, Nova Scotia
Full-time
MBW Courier Inc, Part of the Municipal Group of Companies has become a leader in the transportation industry by providing unmatched quality service to our customers and employing quality…
Added 17 days ago
Courier Utility - Burnaby
Purolator
Burnaby, BC
Valid Class 5 license for at least 3 years, clean driver abstract
Added 17 days ago
Utility Courier
Purolator
Sudbury, ON
The Utility Courier picks up and delivers customer packages to meet daily pick-up and delivery schedules and resolves problems as they arise. Job covers other absent couriers that may be on…
Added 23 days ago
Logistic Assistant
Bayshore
Markham, ON
Determine the shipment method using drivers, delivery services, or couriers.
Added 1 month ago
Administrative Assistant
Borealis Fuels & Logistics
Calgary, AB
Full-time
Coordinate incoming and outgoing mail, courier services, and deliveries.
Added 4 days ago
Utility Courier
Purolator
Dryden, ON
The Courier picks up and delivers customer packages to meet daily pick-up and delivery schedules and resolves problems as they arise.
Added 4 days ago
Utility Courier
Purolator
Dryden, ON
The Courier picks up and delivers customer packages to meet daily pick-up and delivery schedules and resolves problems as they arise.
Added 1 month ago
Courier (Chapleau, ON)
Purolator
Timmins, ON
The Courier picks up and delivers customer packages to meet daily pick-up and delivery schedules and resolves problems as they arise.
Added 4 days ago
Courier/Sorter Relief 170
Purolator
Sydney, NS
The Courier/Sorter Relief is a hybrid role. The shift could be on the dock, loading and unloading packages from the trucks, or you could be required to work the Courier shift of delivering…
Added 4 days ago
Relief 234
Purolator
Port Hastings, NS
Courier: The Courier picks up and delivers customer packages to meet daily pick-up and delivery schedules and resolves problems as they arise.
Added 4 days ago
Courier/Sorter Relief 234
Purolator
Port Hastings, NS
Courier: The Courier picks up and delivers customer packages to meet daily pick-up and delivery schedules and resolves problems as they arise.
Added 6 days ago
Relief 173
Purolator
Truro, NS
Courier: The Courier picks up and delivers customer packages to meet daily pick-up and delivery schedules and resolves problems as they arise.
Added 1 month ago
Courier/Sorter Relief 170
Purolator Inc.
Sydney Indian Reserve No. 28A, NS · Sydney, NS
Internship
The Courier/Sorter Relief is a hybrid role. The shift could be on the dock, loading and unloading packages from the trucks, or you could be required to work the Courier shift of delivering…

Borealis Fuels & Logistics

Administrative Assistant

Calgary, AB, T3E 6L1, Canada

Job type: Full-time
Education: High school diploma
Experience: Minimum of 3–5 years of experience in administrative support, executive administration, human resources administration, or office management.
Posting language: English
Posted: Aug 17, 2026

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Original job description

Schedule A - Administrative Assistant

Organization Information

Borealis Fuels & Logistics is an international company that distributes and sells propane (LPG) for domestic energy consumption. Borealis is one of North America's fastest-growing propane companies. Borealis' customers are residential, commercial, and industrial consumers. Borealis works with domestic propane producers to deliver the most cost-effective, reliable solution to its customers.

Borealis is looking to add a motivated individual to the team to maintain the quality of service offered to our customers. Borealis' primary objective is to offer the best full-fuel service and customer experience. We utilize technology, share accurate information, and respond promptly. Borealis performs service work, delivers fuel to customers, and operates a network of bulk transport vehicles moving fuel across Canada and the USA.

Summary

The Administrative Assistant plays a vital role in supporting Borealis' Leadership and Management Team in the Calgary office. Reporting directly to the Human Resources Manager, this position provides administrative support to the team while assisting with the day-to-day operations of the corporate office.

This position combines executive administration, human resources administration, safety and compliance coordination, and office management responsibilities. The successful candidate is a highly organized, detail-oriented professional with excellent communication skills, strong administrative abilities, and the flexibility to adapt in a fast-growing organization. Working closely with leadership and various departments, the Administrative Assistant helps ensure efficient operations, maintains confidential information, supports employee lifecycle processes, and contributes to the organization's overall success.

Duties and Responsibilities:

Human Resources Administration

Provide administrative support to the Human Resources Manager and Human Resources Department.
Assist with recruitment activities by scheduling interviews, coordinating interview calendars, communicating with candidates, and conducting reference checks.
Coordinate the onboarding process for new employees by preparing employment agreements, new hire packages, policy acknowledgements, payroll and benefits enrollment forms, and ensuring all required documentation is completed and signed prior to employment.
Schedule and coordinate new employee orientation sessions, training, and system access in collaboration with department managers.
Assist with employee offboarding by preparing resignation and termination documentation, coordinating exit checklists, collecting company property, revoking system access, and ensuring all required documentation is completed.
Maintain accurate, confidential employee records and personnel files in BambooHR and other Human Resources Information Systems (HRIS).
Maintain strict confidentiality when handling employee information and ensure compliance with company policies and applicable employment legislation.

Compliance & Operations Administration

Provide administrative support across Compliance, Safety, Fleet, and Operations.
Maintain safety, inspection, maintenance, licensing, and compliance records.
Coordinate fleet maintenance schedules and maintain service documentation.
Assist with driver qualification files, licensing renewals, and regulatory compliance tracking.
Prepare compliance reports and maintain accurate corporate records.
Support process improvements and system updates.
Coordinate communication with vendors, regulatory agencies, and service providers.

Office Administration

Coordinate the daily administrative functions of the corporate office.
Maintain office supplies, equipment, filing systems, and administrative records.
Coordinate incoming and outgoing mail, courier services, and deliveries.
Arrange employee travel, accommodations, and meeting logistics.
Assist with company meetings, events, and internal communications.
Support reception duties and provide administrative coverage as required.

General Administrative Support

Prepare reports, spreadsheets, presentations, correspondence, and other business documents for Executive Leadership and various departments.
Provide administrative support to multiple departments and assist with day-to-day business operations and special projects.
Serve as the primary administrative point of contact for employees at the Corporate Office and all Borealis branch locations, responding to inquiries and directing requests to the appropriate department.
Coordinate incoming and outgoing mail, courier services, shipping, and deliveries, ensuring timely distribution of correspondence and packages.
Maintain office supplies, kitchen and coffee station inventory, and other workplace necessities to ensure the office remains fully stocked, organized, and operational.
Coordinate office equipment, vendor services, and general office maintenance to support an efficient and professional work environment.
Maintain corporate filing systems and ensure business records and documentation are accurate, organized, and up to date.
Maintain a high level of confidentiality when handling employee, financial, and company information.
Effectively prioritize multiple assignments while meeting deadlines in a fast-paced and evolving environment.
Identify opportunities to improve administrative processes, office procedures, and operational efficiencies.
Develop and maintain positive working relationships with employees, customers, vendors, and external business partners.
Perform other administrative duties and special projects as assigned by the Human Resources Manager, President, or Chief Operating Officer.

Qualifications

Previous administrative experience supporting executive leadership, Human Resources, or Compliance functions preferred.
Strong administrative, organizational, and time management skills.
Experience with Google Workspace and cloud-based business systems.
Experience with BambooHR, NetSuite, or similar HRIS/ERP systems is considered an asset.
Excellent verbal and written communication skills.
Ability to manage confidential and sensitive information with professionalism and discretion.
Strong attention to detail and the ability to manage multiple priorities.
Excellent problem-solving skills with a proactive approach to supporting business operations.
Experience in the transportation, logistics, propane, or energy industry is considered an asset.

Experience Requirement

High school diploma required.
Post-secondary education in Business Administration, Office Administration, Human Resources, or a related field preferred.
Minimum of 3–5 years of experience in administrative support, executive administration, human resources administration, or office management.

Reporting Relationship

Reports directly to the Human Resources Manager.
Provides administrative support to the President, Chief Operating Officer (COO), Human Resources Department, Compliance Department, and other members of the Executive Leadership Team as required.

Job Type

This is a full-time, office-based position in Calgary

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More about this job

Responsibilities

The Administrative Assistant supports the leadership team by managing daily office operations, human resources tasks, and compliance documentation. They are responsible for coordinating recruitment, onboarding, fleet maintenance records, and general administrative duties to ensure efficient business operations.

Requirements

Candidates must have a high school diploma and 3-5 years of experience in administrative or HR roles, with post-secondary education preferred. Proficiency in Google Workspace and strong organizational, communication, and detail-oriented skills are required for this role.

Skills

Administrative support
Human resources administration
Compliance coordination
Office management
Recruitment coordination
Onboarding
Payroll administration
Benefits enrollment
Record keeping
Google Workspace
BambooHR
NetSuite
Communication skills
Time management
Attention to detail
Problem-solving

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Human Resources
Compliance
Fleet Management
Recruitment
Onboarding
Offboarding
BambooHR
NetSuite
Google Workspace
Office Management
Logistics
Propane
Energy Industry
Regulatory Compliance
Payroll
Benefits Enrollment
Executive Support
Data Entry
Record Maintenance
Operations Support
Customer Experience
Vendor Coordination
Safety Records
Business Documentation
Confidentiality
Time Management
Problem Solving
Professionalism
Calgary

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