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Added 2 days ago
Associate Director, Business Services
Okanagan College
Kelowna, BC
Central Stores: Fleet vehicle management, internal mail distribution, digital locker management, warehouse management, and central shipping and receiving services for all campuses;
Added 2 days ago
Materials Coordinator
Cando Rail & Terminals
Brandon, MB
Full-time
The Material Coordinator is responsible for the receipt, storage, and distribution of Cando's track materials and consumables. If you enjoy problem solving, and a company that promotes a…
Added 3 days ago
Branch Manager
LGG Industrial
Saskatoon, SK
Full-time
The Branch Manager provides strategic leadership and daily oversight of all branch operations and customer service functions. This role ensures seamless coordination between Operations,…
Added 4 days ago
Manager, Warehouse
White Cap Canada
Toronto, ON
Full-time
Responsible for directing all warehouse operations consistent with all Company warehousing distribution practices, procedures and objectives. This involves directing the safe, accurate and…
Added 4 days ago
Operations Manager
CCLS (Canada Cartage Logistics Solutions)
Winnipeg, MB
Full-time
An iconic Canadian company with over 100 years of helping companies grow and succeed in Canada, we provide national dedicated fleet solutions, general freight services, managed…
Added 4 days ago
Warehouse Distribution Manager
The Salvation Army in Canada
Victoria, BC
Full-time
Support preventative maintenance planning for warehouse equipment and fleet assets; recommend interim solutions to minimize downtime.
Added 5 days ago
Warehouse Distribution Manager
The Salvation Army Canada and Bermuda Territory
Victoria, BC
Full-time
Support preventative maintenance planning for warehouse equipment and fleet assets; recommend interim solutions to minimize downtime.
Added 5 days ago
Warehouse Supervisor - PDC
Rush Enterprises
Mississauga, ON
Full-time
The Warehouse supervisor is responsible for the Parts Distribution Centre (PDC), managing the staff and the day-to-day business operations. This is a leadership role with accountability to…
Added 5 days ago
Equipment Parts Expediter
City of Greater Sudbury
Sudbury, ON · Greater Sudbury, ON
Full-time
Main Function: Responsible to the Maintenance Supervisor to order, receive, control and coordinate the distribution of various stockroom materials.
Added 6 days ago
Cargo Agent - YXL
The Talent Team at Perimeter Aviation
Sioux Lookout, ON
…Bearskin Airlines. With approximately 900 employees, we operate a fleet of 45+ aircraft including the Metro 2, 3, 23, Merlin and Dash 8 aircraft. We are based in Winnipeg and Thompson,…
Added 1 month ago
Clerk, Campus Facilities
Olds College of Agriculture & Technology
Olds, AB
$50,052.91 to $57,880.11 CAD / year
Full-time
As a key administrative resource to the Maintenance Manager and the Director of Campus & Ancillary Services, this role provides essential oversight for facilities operations. The position…
Added 11 days ago
Dispatcher - Mississauga
Groupe Touchette
ON
Full-time
Groupe Touchette is Canada's largest tire distributor. With over 45 years of experience and 40 distribution centers across several provinces, we are now the market leader.
Added 17 days ago
Operations Manager
Crane Supply - Canada's Premier PVF Distributor | Premier distributeur de PVF au Canada
Regina, SK
Full-time
Manage labor headcount that support the daily receiving, picking, shipping, intraBranch Freight Processing and effective fleet management
Added 17 days ago
Logistics Manager
Muskoka Brewery
Bracebridge, ON
Full-time
Reporting to the Supply Chain Manager, the Logistics Manager is responsible for overseeing all warehouse operations and company fleet activities. This role leads the warehouse team directly…
Added 1 month ago
Inventory Supervisor
Ryder System, Inc.
Brantford, ON
Full-time
The Supervisor Inventory reports to the Senior Logistics Manager and has overall responsibility for tracking incoming and finished goods materials, packaging supplies, etc. required in the…
Added 1 month ago
Administrative Assistant
Borealis Fuels & Logistics
Calgary, AB
Full-time
Coordinate incoming and outgoing mail, courier services, shipping, and deliveries, ensuring timely distribution of correspondence and packages.
Added 1 month ago
Commercial Energy Logistics Manager - Red River Co-op
Co-op
Sunnyside, NL
Full-time
Red River Co-op is seeking an experienced Commercial Energy Logistics Manager who will be responsible for the Redonda warehouse facility, including dispatch coordination, fleet and driver…
Added 1 month ago
Cargo Agent - YXL
The Talent Team at Perimeter Aviation
Sioux Lookout, ON
…Bearskin Airlines. With approximately 900 employees, we operate a fleet of 45+ aircraft including the Metro 2, 3, 23, Merlin and Dash 8 aircraft. We are based in Winnipeg and Thompson,…
Added 1 month ago
Inventory Supervisor
Ryder Supply Chain Solutions
Brantford, ON · CAN - Brantford ON Fen Ridge Ct
Full-time
The Supervisor Inventory reports to the Senior Logistics Manager and has overall responsibility for tracking incoming and finished goods materials, packaging supplies, etc. required in the…
Added 1 month ago
Clerk, Campus Facilities
Olds College
Olds, AB
$50,052.91 to $57,880.11 CAD / year
Full-time
As a key administrative resource to the Maintenance Manager and the Director of Campus & Ancillary Services, this role provides essential oversight for facilities operations. The position…
Added 1 month ago
Warehouse Supervisor
EMCO Corporation
Winnipeg, MB
Full-time
Westlund PVF, a division of EMCO, was founded in Edmonton in 1963 and acquired by EMCO Corporation in 1986. We have grown from our strong mining and industrial roots, now serving our…
Added 1 month ago
Warehouse Lead
EMCO Corporation
Burlington, ON
Full-time
EMCO Corporation is one of Canada's leading construction wholesale distribution businesses, serving contractors and partners across the country. Backed by more than 115 years of experience,…
Added 2 months ago
SHIPPING SUPERVISOR
Nu-Fab
Saskatoon, SK
Full-time
Reporting to the Operations Manager, the Shipping Supervisor is responsible for overseeing all shipping, receiving, and yard operations while maintaining a safe, organized, and efficient…
Added 2 months ago
SHIPPING/RECEIVING - Manager, Shipping & Receiving
Sporting Life Group
Pointe-Claire, QC
As the Manager, Shipping and Receiving, you will be responsible for managing all aspects of the receiving department and contributing to company objectives through the handling, care,…
Added 2 months ago
Full Time Shipper/Receiver Lead
Sporting Life Group
Calgary, Alberta
Full-time
As a Full-Time Shipper/Receiver with Team Town Sports, you will play a crucial role in the smooth operation of the store by managing the handling, care, storage, and distribution of goods.

Borealis Fuels & Logistics

Administrative Assistant

Calgary, AB, T3E 6L1, Canada

Job type: Full-time
Education: High school diploma
Experience: Minimum of 3–5 years of experience in administrative support, executive administration, human resources administration, or office management.
Posting language: English
Posted: Aug 17, 2026

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Original job description

Schedule A - Administrative Assistant

Organization Information

Borealis Fuels & Logistics is an international company that distributes and sells propane (LPG) for domestic energy consumption. Borealis is one of North America's fastest-growing propane companies. Borealis' customers are residential, commercial, and industrial consumers. Borealis works with domestic propane producers to deliver the most cost-effective, reliable solution to its customers.

Borealis is looking to add a motivated individual to the team to maintain the quality of service offered to our customers. Borealis' primary objective is to offer the best full-fuel service and customer experience. We utilize technology, share accurate information, and respond promptly. Borealis performs service work, delivers fuel to customers, and operates a network of bulk transport vehicles moving fuel across Canada and the USA.

Summary

The Administrative Assistant plays a vital role in supporting Borealis' Leadership and Management Team in the Calgary office. Reporting directly to the Human Resources Manager, this position provides administrative support to the team while assisting with the day-to-day operations of the corporate office.

This position combines executive administration, human resources administration, safety and compliance coordination, and office management responsibilities. The successful candidate is a highly organized, detail-oriented professional with excellent communication skills, strong administrative abilities, and the flexibility to adapt in a fast-growing organization. Working closely with leadership and various departments, the Administrative Assistant helps ensure efficient operations, maintains confidential information, supports employee lifecycle processes, and contributes to the organization's overall success.

Duties and Responsibilities:

Human Resources Administration

Provide administrative support to the Human Resources Manager and Human Resources Department.
Assist with recruitment activities by scheduling interviews, coordinating interview calendars, communicating with candidates, and conducting reference checks.
Coordinate the onboarding process for new employees by preparing employment agreements, new hire packages, policy acknowledgements, payroll and benefits enrollment forms, and ensuring all required documentation is completed and signed prior to employment.
Schedule and coordinate new employee orientation sessions, training, and system access in collaboration with department managers.
Assist with employee offboarding by preparing resignation and termination documentation, coordinating exit checklists, collecting company property, revoking system access, and ensuring all required documentation is completed.
Maintain accurate, confidential employee records and personnel files in BambooHR and other Human Resources Information Systems (HRIS).
Maintain strict confidentiality when handling employee information and ensure compliance with company policies and applicable employment legislation.

Compliance & Operations Administration

Provide administrative support across Compliance, Safety, Fleet, and Operations.
Maintain safety, inspection, maintenance, licensing, and compliance records.
Coordinate fleet maintenance schedules and maintain service documentation.
Assist with driver qualification files, licensing renewals, and regulatory compliance tracking.
Prepare compliance reports and maintain accurate corporate records.
Support process improvements and system updates.
Coordinate communication with vendors, regulatory agencies, and service providers.

Office Administration

Coordinate the daily administrative functions of the corporate office.
Maintain office supplies, equipment, filing systems, and administrative records.
Coordinate incoming and outgoing mail, courier services, and deliveries.
Arrange employee travel, accommodations, and meeting logistics.
Assist with company meetings, events, and internal communications.
Support reception duties and provide administrative coverage as required.

General Administrative Support

Prepare reports, spreadsheets, presentations, correspondence, and other business documents for Executive Leadership and various departments.
Provide administrative support to multiple departments and assist with day-to-day business operations and special projects.
Serve as the primary administrative point of contact for employees at the Corporate Office and all Borealis branch locations, responding to inquiries and directing requests to the appropriate department.
Coordinate incoming and outgoing mail, courier services, shipping, and deliveries, ensuring timely distribution of correspondence and packages.
Maintain office supplies, kitchen and coffee station inventory, and other workplace necessities to ensure the office remains fully stocked, organized, and operational.
Coordinate office equipment, vendor services, and general office maintenance to support an efficient and professional work environment.
Maintain corporate filing systems and ensure business records and documentation are accurate, organized, and up to date.
Maintain a high level of confidentiality when handling employee, financial, and company information.
Effectively prioritize multiple assignments while meeting deadlines in a fast-paced and evolving environment.
Identify opportunities to improve administrative processes, office procedures, and operational efficiencies.
Develop and maintain positive working relationships with employees, customers, vendors, and external business partners.
Perform other administrative duties and special projects as assigned by the Human Resources Manager, President, or Chief Operating Officer.

Qualifications

Previous administrative experience supporting executive leadership, Human Resources, or Compliance functions preferred.
Strong administrative, organizational, and time management skills.
Experience with Google Workspace and cloud-based business systems.
Experience with BambooHR, NetSuite, or similar HRIS/ERP systems is considered an asset.
Excellent verbal and written communication skills.
Ability to manage confidential and sensitive information with professionalism and discretion.
Strong attention to detail and the ability to manage multiple priorities.
Excellent problem-solving skills with a proactive approach to supporting business operations.
Experience in the transportation, logistics, propane, or energy industry is considered an asset.

Experience Requirement

High school diploma required.
Post-secondary education in Business Administration, Office Administration, Human Resources, or a related field preferred.
Minimum of 3–5 years of experience in administrative support, executive administration, human resources administration, or office management.

Reporting Relationship

Reports directly to the Human Resources Manager.
Provides administrative support to the President, Chief Operating Officer (COO), Human Resources Department, Compliance Department, and other members of the Executive Leadership Team as required.

Job Type

This is a full-time, office-based position in Calgary

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More about this job

Responsibilities

The Administrative Assistant supports the leadership team by managing daily office operations, human resources tasks, and compliance documentation. They are responsible for coordinating recruitment, onboarding, fleet maintenance records, and general administrative duties to ensure efficient business operations.

Requirements

Candidates must have a high school diploma and 3-5 years of experience in administrative or HR roles, with post-secondary education preferred. Proficiency in Google Workspace and strong organizational, communication, and detail-oriented skills are required for this role.

Skills

Administrative support
Human resources administration
Compliance coordination
Office management
Recruitment coordination
Onboarding
Payroll administration
Benefits enrollment
Record keeping
Google Workspace
BambooHR
NetSuite
Communication skills
Time management
Attention to detail
Problem-solving

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Human Resources
Compliance
Fleet Management
Recruitment
Onboarding
Offboarding
BambooHR
NetSuite
Google Workspace
Office Management
Logistics
Propane
Energy Industry
Regulatory Compliance
Payroll
Benefits Enrollment
Executive Support
Data Entry
Record Maintenance
Operations Support
Customer Experience
Vendor Coordination
Safety Records
Business Documentation
Confidentiality
Time Management
Problem Solving
Professionalism
Calgary

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