Find work in Canada.

487,482 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 31 mins ago
CH
Client Care Coordinator
C-Care Health Services
Toronto, ON
- $55,000 to $68,000 CAD / year
- Full-time
…across the Greater Toronto Area. We are seeking a Client Care Coordinator who shares the same values in providing the best quality of care to join our…
Added 3 hours ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
The Growth Coordinator is responsible for the coordination and implementation of key strategies, actions, and operations to improve growth outcomes for the City of Saint John. Housed within…
Added 4 hours ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of the group manager, the clinical research coordinator will be responsible for supporting the successful conduct of clinical research trials in oncology at the Cedars…
Added 4 hours ago
R|
Clinical Research Coordinator – Nurse - CIM - Phase 1 Oncology
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of the Manager of Oncology Research, Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful…
Added 4 hours ago
R|
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
…Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful conduct of clinical research studies. The incumbent will…
Added 5 hours ago
IA
Community Connections Program Coordinator
Immigrant and Refugee Services Association PEI (IRSA)
Charlottetown, PE
- Full-time
…support organization, is seeking a Community Connections Program Coordinator to join us on our mission of building a welcoming and inclusive province by bringing diverse groups together and…
Added 5 hours ago
UO
Senior Specialist, Academic Administration
University of Ottawa
Ottawa, ON · Roger Guindon Hall
- Full-time
…and Student Retention Specialists and of the Mentoring Centre Coordinator. Ensures an equitable division of workload, and promotes teamwork through expertise-sharing. Establishes individual…
Added 5 hours ago
Coordinator Global Learning Opportunities
University of Guelph
Guelph, ON
The Coordinator develops and delivers student engagement initiatives, including study abroad orientations, workshops, presentations, outreach activities, and events that promote…
Added 5 hours ago
CG
After School Program Coordinator
Camp Gencheff
Stratford, PE
- Other
Camp Gencheff is looking for an enthusiastic, caring, and organized After School Program Coordinator to lead our after-school programming for children and youth, including participants with…
Added 6 hours ago
TR
Program Coordinator
The Reach Foundation Inc
Charlottetown, PE
- Full-time
REACH Foundation is Hiring a Program Coordinator
Added 8 hours ago
Site Lead - Program Development and Evaluation (MLSE - West)
Toronto Community Housing or Toronto Seniors Housing
Toronto, ON
Full responsibility for the program site & special events, overseeing staff’s day to day responsibilities, participants, operations, and the implementation of programming, quality control…
Added 8 hours ago
A
Operations Communications Coordinator
Ardene
Laval, QC
- Full-time
Reporting to the Operational Excellence Manager, the Operations Communications Coordinator plays a key role in supporting operational communication and execution across Ardene's retail…
Added 8 hours ago
Well-Being Coordinator, College of Law
University of Saskatchewan
Saskatoon, SK
Primary Purpose: The well-being coordinator designs and delivers programming that supports the personal well-being and professional development of law students including both JD and…
Added 8 hours ago
TE
HR Generalist
TRIPLE EIGHT TRANSPORT INC.
Abbotsford, BC
- $65,000 to $75,000 CAD / year
Support recruitment events, career fairs, employer branding initiatives, and other talent attraction activities.
Added 8 hours ago
TE
Executive Assistant to Director
TRIPLE EIGHT TRANSPORT INC.
Abbotsford, BC
- $65,000 to $75,000 CAD / year
3–5+ years of experience in an Executive Assistant, Executive Coordinator, Senior Administrative or similar role.
Added 8 hours ago
FO
Coordinator, Effectiveness and Learning Systems
Federation of Canadian Municipalities
Ottawa, ON · Hybrid - Ottawa
- Full-time
As the Administrative Coordinator on the CD-ELS team, you will play a key role in improving and coordinating administrative and operational processes across Capacity Development and the…
Added 8 hours ago
CM
Executive Coordinator - Programs and Services
Canadian Mental Health Association
Guelph, ON
- Full-time
We are recruiting for an Executive Coordinator - Programs and Services
Added 8 hours ago
310T Licensed Technician - Joseph Agricultural
Joseph Transportation Group
Mount Elgin, ON
Record parts and equipment utilized on the repair order, and ensure the Service Coordinator is aware of stock taken.
Added 10 hours ago
RD
marketing coordinator
Ramen Danbo
Vancouver, BC
- Full-time
Develop all kinds of events for publicity, fundraising and information purposes
Added 11 hours ago
L
Produce Department Manager - Full Time
Longo's
Toronto, ON
- Full-time
Travel is required to support off-site events
Added 11 hours ago
SD
Event host
Singles Date Vancouver
Vancouver, BC
- Part-time
We are looking for a charismatic, highly organized, and dependable Event Host & Experience Coordinator to be the welcoming face and operational backbone of our live events.
Added 12 hours ago
OL
Math Education Coordinator
Oxford Learning Stoney Creek
Oakville, ON
- Part-time
As the Education Coordinator at Oxford Learning Uptown Core, you are required to have a strong understanding of math and be able to teach math concepts up to the Grade 10 level.
Added 12 hours ago
CO
Growth Coordinator
City of Saint John
Saint John, NB
- Full-time
The Growth Coordinator is responsible for the coordination and implementation of key strategies, actions, and operations to improve growth outcomes for the City of Saint John. Housed within…
Added 13 hours ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of the group manager, the clinical research coordinator will be responsible for supporting the successful conduct of clinical research trials in oncology at the Cedars…
Added 13 hours ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time

Bow Valley Credit Union

Executive Office Assistant

Cochrane, AB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 21, 2026
Working hours: 37.5 hours per week
Posting language: English
Posted: Oct 22, 2026

Original job description

Job Description

As the Executive Office Assistant, you will play a key role in keeping Bow Valley Credit Union’s Executive Office organized, connected, and running smoothly. You will provide administrative and coordination support to the Senior Leadership Team, with primary responsibility for the day-to-day logistical and administrative needs of the CEO and Board of Directors. From managing executive schedules, meetings, correspondence, events, travel, documentation, and follow-up activities to supporting communication among leaders, employees, and external stakeholders, you will help ensure priorities move forward effectively.

You will also serve as Board Secretary, supporting the CEO and Director, Executive Office & Strategic Initiatives with Board and committee meeting administration, records, materials, and governance-related coordination. As the primary liaison to the staff-wide Social Committee, you will help coordinate employee events and activities that strengthen culture and connection across BVCU.

This opportunity is ideal for a highly organized, proactive, and service-oriented professional who exercises sound judgment, handles confidential information with discretion, anticipates needs, and confidently manages multiple priorities in a dynamic environment.

WHAT YOU'LL DO

Executive Office and Senior Leadership Team Support

Provide administrative and logistical support to the Senior Leadership Team, with primary support dedicated to the CEO.
Manage the CEO’s calendar, including coordinating meetings, resolving scheduling conflicts, prioritizing requests, and helping ensure the CEO is prepared for upcoming commitments.
Coordinate Senior Leadership Team meetings, planning sessions, retreats, and other executive activities.
Prepare agendas, meeting materials, presentations, briefing packages, correspondence, and supporting documentation.
Record and distribute meeting notes or action items, where required, and support follow-up on commitments and deadlines.
Coordinate travel arrangements, accommodations, registrations, itineraries, and related logistics for the CEO, Board of Directors and, where required, other members of the Senior Leadership Team.
Prepare and track expense reports, invoices, registrations, and other administrative documentation.
Maintain organized electronic and physical records in accordance with BVCU’s document-retention and information-management practices.
Support the planning and delivery of organization-wide meetings, leadership events, employee sessions, and other internal activities.
Assist with special projects and initiatives as assigned.

CEO Support

Serve as a primary administrative and logistical point of contact for matters involving the CEO and Board of Directors.
Coordinate internal and external meetings, including scheduling, room arrangements, technology, catering, materials, and attendee communications.
Prepare information and materials required for meetings with employees, members, community partners, vendors, regulators, and other stakeholders.
Draft and format correspondence, reports, presentations, and other documents on behalf of or in support of the CEO.
Monitor upcoming commitments, responsibilities, and deadlines, and provide timely reminders and follow-up.
Exercise sound judgment in determining the appropriate handling, referral, or escalation of inquiries and requests.
Maintain professionalism, discretion, and confidentiality when handling sensitive or privileged information.
Help create effective communication and coordination between the CEO, Senior Leadership Team, employees, Board members, and external stakeholders.

Board and Governance Support

Support the CEO and Director, Executive Office & Strategic Initiatives with Board and committee administration.
Coordinate Board and committee meeting logistics, including scheduling, attendance, meeting rooms, virtual access, guests, catering, and other arrangements.
Assist with the development, formatting, compilation, and distribution of Board and committee agendas and meeting materials.
Support the administration of BVCU’s Board governance platform and organization of Board records and reference materials.
Prepare meeting minutes, action lists, resolutions, and other governance records when assigned.
Maintain approved Board and committee records in accordance with established governance and document-retention practices.
Track meeting schedules, submission deadlines, recurring governance activities, and follow-up items.
Main coordinator of the AGM.
Coordinate communications and logistical arrangements with Board members as required.
Maintain a high level of confidentiality in relation to Board, committee, and executive matters.
Where formally appointed, fulfill the administrative responsibilities of Board Secretary in support of the Board Chair, CEO, and Director, Executive Office & Strategic Initiatives.

Staff Social Committee Liaison

Serve as the primary Executive Office liaison to BVCU’s staff-wide Social Committee.
Support the committee with meeting coordination, scheduling, communications, documentation, and event planning.
Help connect Social Committee activities with broader organizational events, calendars, and internal communications.
Coordinate with employees, locations, vendors, and other stakeholders to support inclusive and well-organized staff activities.
Assist with event logistics, purchasing, expense tracking, and related administrative requirements.
Support employee-led participation while helping the committee operate within approved budgets, policies, and organizational expectations.
Promote participation and connection across BVCU’s locations and teams.

Administrative and Organizational Support

Provide backup administrative support within the Administration Office as required.
Support vendor coordination and other office-related activities under the direction of management.
Assist with maintaining contact lists, distribution lists, recurring schedules, templates, and shared Executive Office resources.
Support required submissions, reporting coordination, and records administration as assigned.
Identify opportunities to simplify administrative processes and improve the flow of information within the Executive Office.
Provide support for other projects and duties that contribute to the effective operation of BVCU.

WHAT WE'RE LOOKING FOR

Education, Experience & Qualifications

High school diploma or equivalent required.
Post-secondary education in business administration, office administration, governance, communications, or a related field is an asset.
A minimum of five years of progressively responsible administrative or executive-office support experience, or an equivalent combination of education and experience.
Experience supporting senior executives or a Senior Leadership Team is strongly preferred.
Experience supporting a Board of Directors, preparing meeting minutes, or coordinating governance materials is an asset.
Experience within a financial institution, credit union, regulated organization, or member-based organization is an asset.
Experience coordinating employee events, committees, or organization-wide activities is an asset.

Skills & Competencies

Strong organizational and administrative coordination skills.
Excellent written, verbal, and interpersonal communication skills.
Demonstrated ability to communicate professionally with executives, Board members, employees, and external stakeholders.
Strong attention to detail and commitment to accuracy.
Ability to manage multiple priorities, deadlines, and requests in a dynamic environment.
Sound judgment and discretion when working with confidential, privileged, or sensitive information.
Proactive approach, with the ability to anticipate needs and follow tasks through to completion.
Ability to work independently while contributing effectively as part of a team.
Professional, diplomatic, service-oriented, and solution-focused approach.
Ability to establish credibility and build effective working relationships across all levels of the organization.
Flexibility and willingness to adjust quickly as priorities change.
Strong meeting, event, and logistical coordination skills.
Ability to prepare polished documents, presentations, agendas, minutes, and correspondence.
Strong proficiency with Microsoft 365 applications, including Outlook, Word, PowerPoint, Excel, Teams, and SharePoint.
Comfort working with virtual-meeting technology, audiovisual equipment, and Board or document-management platforms.
Ability to identify administrative inefficiencies and recommend practical improvements.

Working at Bow Valley Credit Union

Bow Valley Credit Union has been serving the Bow Valley corridor since 1953 - a member-owned co-operative built on the belief that financial services should work for people, not shareholders. That founding purpose still shapes everything we do.

As a co-operative, we operate by seven core principles: open and voluntary membership, democratic member control, member economic participation, autonomy and independence, education and training, co-operation among co-operatives, and genuine commitment to community. These aren't just words on a wall - they guide how we make decisions, support our team, and serve our members every day.

The Details

On-site at our Administration office in Cochrane, Alberta
Monday - Friday, 8:30 a.m. to 5:00 p.m. (37.5 hours per week)
Occasional evening attendance and periodic travel may be required to support Board meetings and other activities and special events
Must be bondable; satisfactory criminal and credit checks required
Legal authorization to work in Canada on a full-time basis
Online applications only

We welcome applications from all backgrounds. Only candidates selected for an interview will be contacted.

Note: This description provides an overview of the position and is not exhaustive. Responsibilities may evolve at the discretion of Bow Valley Credit Union.

Apply About employer

More about this job

Responsibilities

Provide administrative and logistical support to the CEO and Senior Leadership Team, including calendar management, meetings, travel, correspondence, documentation, and follow-up. Coordinate Board and committee administration as Board Secretary when appointed, and serve as the Executive Office liaison to the staff Social Committee and its events.

Requirements

A high school diploma or equivalent and at least five years of progressively responsible administrative or executive-office support experience are required; post-secondary education and experience supporting executives or Boards are assets. Candidates should demonstrate strong organizational, communication, coordination, and document-preparation skills, sound judgment with confidential information, and proficiency with Microsoft 365 and virtual-meeting or Board platforms.

Skills

Executive Administrative Support
Calendar Management
Meeting Coordination
Board Governance Support
Minute Taking
Event Planning
Travel Coordination
Document Preparation
Records Management
Confidentiality and Discretion
Stakeholder Communication
Microsoft 365
Outlook
Word
PowerPoint
Excel

Visa sponsorship

Not detected in the job text

Keywords

Executive Office
Senior Leadership Team
CEO Support
Board of Directors
Board Secretary
Board Governance
Committee Administration
Meeting Minutes
Agendas
Board Materials
Calendar Management
Travel Arrangements
Expense Reports
Document Retention
Records Administration
Event Planning
Social Committee
Stakeholder Communications
Confidential Information
Microsoft 365
Outlook
Word
PowerPoint
Excel
Teams
SharePoint
Virtual Meeting Technology
Audiovisual Equipment
Board Governance Platform
Financial Services

Report this job