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Added 7 hours ago
SW
Administration and Events Coordinator *email to apply*
Sport Wood Buffalo Association
Fort McMurray, AB
- Full-time
You will work directly with the Executive Director and provide administrative and operational coordination for all SWBA management staff. You will have full visibility into everything the…
Added 9 hours ago
S
Chief Operating Officer
Storibot.ai
Calgary, AB
- Full-time
Storibot.ai Inc. | Calgary, Alberta (hybrid) | Full-time, executive
Added 16 hours ago
LK
Interim Director, Human Resources
LHH Knightsbridge
Calgary, AB
- Contract
Our client is a Canadian retail organization with a global footprint. They are urgently seeking an Interim Director of Human Resources to bridge the gap until a permanent candidate is…
Added 1 day ago
BC
Assistant Director of Food and Beverage
Banff Centre for Arts and Creativity
Banff, AB · AB- Banff, Alberta
- Full-time
…motivation, and development of departmental employees. The Assistant Director works closely with the Director, Food and Beverage Services, Executive Chef, Conference Services, and all…
Added 1 day ago
Senior Policy Analyst
Government of Alberta
AB
The Alberta Public Service works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding career opportunities.
Added 1 day ago
CE
Project Sourcing: Canadian Drilling & Completion Contractor Needed – Pipeline & Well Tie-in Project (North Africa)
Canadian Energy Insight Inc.
Calgary, AB
- Full-time
The engineering and operational strategy of this campaign is personally led by Eng. Sallah El-Nagar, Senior Petroleum Engineer, Co-Founder & CEO / Co-Managing Director of COTI.
Added 1 day ago
CU
Managing Director, Regulatory Enablement
Credit Union Deposit Guarantee Corporation (Alberta)
AB · Greater Edmonton Metropolitan Area
- Full-time
Reporting to an Executive, the Managing Director, Regulatory Enablement leads the delivery and refinement of CUDGC’s prudential regulatory policies and approaches, standards and guidance…
Added 1 day ago
CU
Managing Director, Finance & Operations
Credit Union Deposit Guarantee Corporation (Alberta)
AB · Greater Edmonton Metropolitan Area
- Full-time
Reporting to an Executive, the Managing Director, Finance & Operations provides leadership across CUDGC’s financial, fund management, reporting, data and operational functions. The role is…
Added 1 day ago
EI
Human Resources Business Partner - Term Certain
Elk Island Public Schools
Sherwood Park, AB
- Full-time
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Added 1 day ago
Compliance Officer
Questrade Financial Group
Toronto, ON
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Added 1 day ago
Program Manager, Product Change and Development
Westerkirk
Calgary, AB · Mississauga, ON
The Program Manager, Product Change Management & Development reports to the Director, Product Planning and Improvement and will liaise with internal departments in the areas of Engineering,…
Added 1 day ago
AH
Director Board of Directors
Alberta Hospice Palliative Care Association
Calgary, AB
- Full-time
Hiring, supporting, and evaluating the Executive Director
Added 1 day ago
ME
Controller
MNP Executive Search & Professional Recruitment
Fort McMurray, AB
- Full-time
…community located in the breathtaking landscapes of northeastern Alberta, near the hamlet of Janvier. Surrounded by pristine lakes, dense forests, and endless opportunities to embrace the…
Added 1 day ago
AI
VP Aviation & Chief Pilot
AIRmarket Inc.
AB · Edmonton, AB
- Full-time
Added 1 day ago
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Senior Program Manager, Talent Development
Twilio
Remote, Canada
- Full-time
- Remote
Reporting to the Senior Director of Talent Development, you will support the continued growth of Twilions by architecting and optimizing existing programming while evaluating new tools to…
Added 1 day ago
AH
Program Manager
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Temporary
…collaboration with the Senior Operating Officer’s office and the Executive Director team, with a heavy focus on clinical support and expertise for the new Stollery Children’s Hospital.…
Added 1 day ago
UO
Documentation & Compliance Specialist, Office of the VP (Finance and Services) and CFO
University of Calgary
Calgary, AB
- Full-time
Reporting to the Executive Director, Finance and Services the Specialist has the important role of supporting decision-making across Finance and Services by providing strategic guidance,…
Added 1 day ago
EI
Senior Planner (Student Transportation) - Permanent
Elk Island Public Schools
Sherwood Park, AB
- Full-time
Elk Island Public Schools (EIPS) is one of the largest school divisions in Alberta, serving the education needs of approximately 17,750 students in 43 schools. Every day, the staff and…
Added 2 days ago
KA
Commercial Account Manager
Kaizen Automotive Group
Leduc, AB
- Full-time
…opportunities and growing strategic client relationships across Alberta. Reporting to the Director of Summit Fleet, you'll act as a trusted advisor to organizations seeking commercial fleet…
Added 2 days ago
Finance Operations Associate
Alberta Municipalities
Edmonton, AB
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Added 2 days ago
Director Infrastructure & Cybersecurity
FortisAlberta
Calgary, AB
At FortisAlberta we invest in our greatest resource – our people. As Alberta’s largest electricity distribution provider, we are positioned for growth. Each day, FortisAlberta employees…
Added 2 days ago
UO
Administration Coordinator
University of Alberta
Edmonton, AB
- Part-time
The Parkland Institute is hiring for an Administrative Coordinator. Reporting to the Executive Director of Parkland Institute, the Administrative Coordinator provides all day-to-day…
Added 3 days ago
Director Infrastructure & Cybersecurity
FortisAlberta
Calgary, AB
At FortisAlberta we invest in our greatest resource – our people. As Alberta’s largest electricity distribution provider, we are positioned for growth. Each day, FortisAlberta employees…
Added 3 days ago
A
Recreation Aide - Casual - AgeCare McKenzie Towne
AgeCare
Calgary, AB · AgeCare McKenzie Towne
- Part-time
Assist in the planning, coordination, and delivery of engaging recreation and leisure programs in collaboration with the Recreation Manager and Executive Director.
Added 3 days ago
RP
Finance Director
RECRUITMENT PARTNERS INC.
AB · Edmonton, AB
- Full-time
Our client is seeking a Finance Director to lead the organization's finance and accounting functions while serving as a key business partner to the President and leadership team. This…

Bow Valley Credit Union

Executive Office Assistant

Cochrane, AB, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 21, 2026
Working hours: 37.5 hours per week
Posting language: English
Posted: Oct 22, 2026

Original job description

Job Description

As the Executive Office Assistant, you will play a key role in keeping Bow Valley Credit Union’s Executive Office organized, connected, and running smoothly. You will provide administrative and coordination support to the Senior Leadership Team, with primary responsibility for the day-to-day logistical and administrative needs of the CEO and Board of Directors. From managing executive schedules, meetings, correspondence, events, travel, documentation, and follow-up activities to supporting communication among leaders, employees, and external stakeholders, you will help ensure priorities move forward effectively.

You will also serve as Board Secretary, supporting the CEO and Director, Executive Office & Strategic Initiatives with Board and committee meeting administration, records, materials, and governance-related coordination. As the primary liaison to the staff-wide Social Committee, you will help coordinate employee events and activities that strengthen culture and connection across BVCU.

This opportunity is ideal for a highly organized, proactive, and service-oriented professional who exercises sound judgment, handles confidential information with discretion, anticipates needs, and confidently manages multiple priorities in a dynamic environment.

WHAT YOU'LL DO

Executive Office and Senior Leadership Team Support

Provide administrative and logistical support to the Senior Leadership Team, with primary support dedicated to the CEO.
Manage the CEO’s calendar, including coordinating meetings, resolving scheduling conflicts, prioritizing requests, and helping ensure the CEO is prepared for upcoming commitments.
Coordinate Senior Leadership Team meetings, planning sessions, retreats, and other executive activities.
Prepare agendas, meeting materials, presentations, briefing packages, correspondence, and supporting documentation.
Record and distribute meeting notes or action items, where required, and support follow-up on commitments and deadlines.
Coordinate travel arrangements, accommodations, registrations, itineraries, and related logistics for the CEO, Board of Directors and, where required, other members of the Senior Leadership Team.
Prepare and track expense reports, invoices, registrations, and other administrative documentation.
Maintain organized electronic and physical records in accordance with BVCU’s document-retention and information-management practices.
Support the planning and delivery of organization-wide meetings, leadership events, employee sessions, and other internal activities.
Assist with special projects and initiatives as assigned.

CEO Support

Serve as a primary administrative and logistical point of contact for matters involving the CEO and Board of Directors.
Coordinate internal and external meetings, including scheduling, room arrangements, technology, catering, materials, and attendee communications.
Prepare information and materials required for meetings with employees, members, community partners, vendors, regulators, and other stakeholders.
Draft and format correspondence, reports, presentations, and other documents on behalf of or in support of the CEO.
Monitor upcoming commitments, responsibilities, and deadlines, and provide timely reminders and follow-up.
Exercise sound judgment in determining the appropriate handling, referral, or escalation of inquiries and requests.
Maintain professionalism, discretion, and confidentiality when handling sensitive or privileged information.
Help create effective communication and coordination between the CEO, Senior Leadership Team, employees, Board members, and external stakeholders.

Board and Governance Support

Support the CEO and Director, Executive Office & Strategic Initiatives with Board and committee administration.
Coordinate Board and committee meeting logistics, including scheduling, attendance, meeting rooms, virtual access, guests, catering, and other arrangements.
Assist with the development, formatting, compilation, and distribution of Board and committee agendas and meeting materials.
Support the administration of BVCU’s Board governance platform and organization of Board records and reference materials.
Prepare meeting minutes, action lists, resolutions, and other governance records when assigned.
Maintain approved Board and committee records in accordance with established governance and document-retention practices.
Track meeting schedules, submission deadlines, recurring governance activities, and follow-up items.
Main coordinator of the AGM.
Coordinate communications and logistical arrangements with Board members as required.
Maintain a high level of confidentiality in relation to Board, committee, and executive matters.
Where formally appointed, fulfill the administrative responsibilities of Board Secretary in support of the Board Chair, CEO, and Director, Executive Office & Strategic Initiatives.

Staff Social Committee Liaison

Serve as the primary Executive Office liaison to BVCU’s staff-wide Social Committee.
Support the committee with meeting coordination, scheduling, communications, documentation, and event planning.
Help connect Social Committee activities with broader organizational events, calendars, and internal communications.
Coordinate with employees, locations, vendors, and other stakeholders to support inclusive and well-organized staff activities.
Assist with event logistics, purchasing, expense tracking, and related administrative requirements.
Support employee-led participation while helping the committee operate within approved budgets, policies, and organizational expectations.
Promote participation and connection across BVCU’s locations and teams.

Administrative and Organizational Support

Provide backup administrative support within the Administration Office as required.
Support vendor coordination and other office-related activities under the direction of management.
Assist with maintaining contact lists, distribution lists, recurring schedules, templates, and shared Executive Office resources.
Support required submissions, reporting coordination, and records administration as assigned.
Identify opportunities to simplify administrative processes and improve the flow of information within the Executive Office.
Provide support for other projects and duties that contribute to the effective operation of BVCU.

WHAT WE'RE LOOKING FOR

Education, Experience & Qualifications

High school diploma or equivalent required.
Post-secondary education in business administration, office administration, governance, communications, or a related field is an asset.
A minimum of five years of progressively responsible administrative or executive-office support experience, or an equivalent combination of education and experience.
Experience supporting senior executives or a Senior Leadership Team is strongly preferred.
Experience supporting a Board of Directors, preparing meeting minutes, or coordinating governance materials is an asset.
Experience within a financial institution, credit union, regulated organization, or member-based organization is an asset.
Experience coordinating employee events, committees, or organization-wide activities is an asset.

Skills & Competencies

Strong organizational and administrative coordination skills.
Excellent written, verbal, and interpersonal communication skills.
Demonstrated ability to communicate professionally with executives, Board members, employees, and external stakeholders.
Strong attention to detail and commitment to accuracy.
Ability to manage multiple priorities, deadlines, and requests in a dynamic environment.
Sound judgment and discretion when working with confidential, privileged, or sensitive information.
Proactive approach, with the ability to anticipate needs and follow tasks through to completion.
Ability to work independently while contributing effectively as part of a team.
Professional, diplomatic, service-oriented, and solution-focused approach.
Ability to establish credibility and build effective working relationships across all levels of the organization.
Flexibility and willingness to adjust quickly as priorities change.
Strong meeting, event, and logistical coordination skills.
Ability to prepare polished documents, presentations, agendas, minutes, and correspondence.
Strong proficiency with Microsoft 365 applications, including Outlook, Word, PowerPoint, Excel, Teams, and SharePoint.
Comfort working with virtual-meeting technology, audiovisual equipment, and Board or document-management platforms.
Ability to identify administrative inefficiencies and recommend practical improvements.

Working at Bow Valley Credit Union

Bow Valley Credit Union has been serving the Bow Valley corridor since 1953 - a member-owned co-operative built on the belief that financial services should work for people, not shareholders. That founding purpose still shapes everything we do.

As a co-operative, we operate by seven core principles: open and voluntary membership, democratic member control, member economic participation, autonomy and independence, education and training, co-operation among co-operatives, and genuine commitment to community. These aren't just words on a wall - they guide how we make decisions, support our team, and serve our members every day.

The Details

On-site at our Administration office in Cochrane, Alberta
Monday - Friday, 8:30 a.m. to 5:00 p.m. (37.5 hours per week)
Occasional evening attendance and periodic travel may be required to support Board meetings and other activities and special events
Must be bondable; satisfactory criminal and credit checks required
Legal authorization to work in Canada on a full-time basis
Online applications only

We welcome applications from all backgrounds. Only candidates selected for an interview will be contacted.

Note: This description provides an overview of the position and is not exhaustive. Responsibilities may evolve at the discretion of Bow Valley Credit Union.

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More about this job

Responsibilities

Provide administrative and logistical support to the CEO and Senior Leadership Team, including calendar management, meetings, travel, correspondence, documentation, and follow-up. Coordinate Board and committee administration as Board Secretary when appointed, and serve as the Executive Office liaison to the staff Social Committee and its events.

Requirements

A high school diploma or equivalent and at least five years of progressively responsible administrative or executive-office support experience are required; post-secondary education and experience supporting executives or Boards are assets. Candidates should demonstrate strong organizational, communication, coordination, and document-preparation skills, sound judgment with confidential information, and proficiency with Microsoft 365 and virtual-meeting or Board platforms.

Skills

Executive Administrative Support
Calendar Management
Meeting Coordination
Board Governance Support
Minute Taking
Event Planning
Travel Coordination
Document Preparation
Records Management
Confidentiality and Discretion
Stakeholder Communication
Microsoft 365
Outlook
Word
PowerPoint
Excel

Visa sponsorship

Not detected in the job text

Keywords

Executive Office
Senior Leadership Team
CEO Support
Board of Directors
Board Secretary
Board Governance
Committee Administration
Meeting Minutes
Agendas
Board Materials
Calendar Management
Travel Arrangements
Expense Reports
Document Retention
Records Administration
Event Planning
Social Committee
Stakeholder Communications
Confidential Information
Microsoft 365
Outlook
Word
PowerPoint
Excel
Teams
SharePoint
Virtual Meeting Technology
Audiovisual Equipment
Board Governance Platform
Financial Services

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