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Added 13 mins ago
CP
Senior Manager, Cybersecurity Operations & Vulnerability Management
CAAT Pension Plan
Toronto, ON · Head Office
- Full-time
Lead the end-to-end vulnerability lifecycle across cloud, infrastructure, identity, network, applications, and SaaS, ensuring controls and misconfiguration management are integrated into…
Added 13 mins ago
Manager, Partner Engagement
Human Resources
Toronto, ON
…for innovation, combined with our culture of challenge and change, enables us to lead in today’s dynamic…
Added 13 mins ago
UO
Laboratory Operations Lead
University of Alberta
Edmonton, AB
- Full-time
The Laboratory Operations Lead is a senior operational, technical, and leadership role within the Faculty of Medicine & Dentistry, supporting biomedical sciences departments. Reporting…
Added 13 mins ago
UO
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Camrose, AB
- Part-time
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Added 13 mins ago
D
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- Full-time
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Added 13 mins ago
UO
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- Full-time
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Accenture
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- Full-time
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FH
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- Full-time
Be part of our clinical enhancement program with regular in-house skills development such as 12 lead ECG interpretation, Point of Care ultrasound (POCUS), suturing and x-ray interpretation…
Added 13 mins ago
EC
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- Full-time
…stakeholder engagement, and fundraising. The Director will lead high-performing teams in creating a positive overall experience for client families and all who visit, support or work with…
Added 13 mins ago
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Added 13 mins ago
GP
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Toronto, ON
- Full-time
Directs projects that have some potential for scope change which requires collaboration, negotiation, and/or conflict management with internal and/or external stakeholders
Added 13 mins ago
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- Full-time
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Added 13 mins ago
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- Full-time
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- $80,000 to $100,000 CAD / year
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Added 13 mins ago
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Added 27 mins ago
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Boyden

Project Manager

Toronto, ON, Canada

$75,000 to $95,000 CAD / year · Full-time

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Job details

Pay: $75,000 to $95,000 CAD / year
Job type: Full-time
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

The Project Manager plays a central role in keeping the team’s work organized, coordinated, and moving forward - helping ensure that client engagements are exceptionally well coordinated, commitments are delivered on time, information is where it needs to be, and nothing falls through the cracks. They will also play an important role in continuously improving how the practice operates - identifying opportunities to streamline processes, reduce administrative effort, and leverage AI and technology to create greater efficiency, consistency, and capacity as the practice grows.

Working across multiple client engagements and internal priorities, the Project Manager brings structure, organization and momentum to the practice. They anticipate what is coming, connect the dots across projects, follow through on important details and help create a seamless experience for our clients, the Leadership Consulting team, and broader team members across the country and around the world.

As the practice continues to grow, this role will also help us build the processes, tools and ways of working that allow us to operate efficiently and consistently at greater scale.

This is a full-time hybrid role within Boyden’s Leadership Consulting practice, reporting to the Managing Partner.

Core Responsibilities

Practice Operations, Systems & Continuous Improvement

Develop and maintain templates, checklists, trackers and standard documents that improve consistency, quality and efficiency across the practice.
Prepare, format and proofread client materials, reports, presentations, project updates and internal documents.
Input, clean, organize and maintain project, survey and assessment data.
Document recurring processes and identify opportunities to simplify, standardize and automate how work gets done.
Leverage AI and other technology tools to reduce administrative effort, improve workflows and create greater capacity across the team.
Help strengthen the systems, processes and infrastructure required to support the continued growth and scalability of the Leadership Consulting practice.

Team & Consultant Support

Act as a key point of contact for external consultants requiring project information, scheduling, materials, access or other support.
Coordinate external consultant invoices, including reviewing required information, submitting invoices to Finance and following up where needed.
Coordinate internal practice initiatives, including the quarterly Leadership Consulting Learning Session.
Prepare agendas, notes, action items and meeting follow-ups as required.
Coordinate information, timelines and materials across consultants and project teams to help everyone stay aligned.

Project Coordination & Delivery

Set up new client engagements, including coordinating required information, signed agreements and project opening with Finance.
Create and maintain a project plan for every engagement, capturing key deliverables, milestones, meetings, responsibilities and next steps.
Proactively follow up on outstanding information, approvals, decisions and deliverables to keep work moving forward.
Maintain organized project files so agreements, plans, materials and current documents are accurate and easy to access.
Coordinate project close-out, including final billing, documentation and archiving.

Scheduling & Logistics

Own scheduling across client engagements, including client meetings, interviews, assessments, debriefs and internal checkpoints.
Coordinate project-based interviews, including participant scheduling, invitations, reminders and completion tracking.
Manage scheduling for the Managing Partner, helping coordinate priorities, resolve conflicts and follow up on outstanding requests.
Coordinate meeting invitations, materials, virtual or in-person logistics and schedule changes.
Anticipate scheduling needs and dependencies rather than waiting for them to become urgent.

Project Tracking & Team Coordination

Maintain a central view of all active engagements, including project status, upcoming milestones, key actions, risks and owners.
Lead the biweekly project update meeting by preparing the agenda, reviewing progress and confirming actions, responsibilities and deadlines.
Update project plans and trackers following meetings and ensure agreed actions are followed through.
Identify upcoming deadlines, potential bottlenecks or risks early and bring them to the attention of the appropriate team members.
Help the team maintain visibility across a growing portfolio of client work.

Psychometric Assessments

Coordinate Hogan, SuccessFinder and other approved psychometric assessments from request through completion.
Set up and administer assessments, monitor completion and provide participant support when required.
Coordinate assessment debriefs and ensure reports are distributed and stored appropriately.
Maintain accurate assessment records and coordinate related billing with Finance.
Serve as a knowledgeable internal resource on assessment administration processes.

Surveys & Feedback Processes

Build, format and test surveys in SurveyMonkey, ThriveSparrow and other approved platforms based on project requirements.
Coordinate participant lists, invitations, reminders, response tracking and survey timelines.
Monitor participation and provide progress updates to the project team and clients.
Provide technical support to participants and troubleshoot issues when needed.
Coordinate approvals before launch and ensure surveys are thoroughly tested.
Close surveys, export and organize results, and maintain accurate final project files.
Support the ongoing relationship with ThriveSparrow, including platform support and invoicing requests.

Key Skills & Qualities

The successful Project Manager will be someone who takes genuine ownership of making things work well. They will bring a combination of strong organization, judgement, follow-through and service orientation.

Exceptional organization and attention to detail

Able to manage many moving pieces across multiple projects without losing sight of important details.

Proactive and anticipatory

Looks ahead, identifies what will be needed and takes action before issues become urgent.

Strong project coordination skills

Comfortable managing timelines, dependencies, deliverables and multiple stakeholders across concurrent engagements.

Ownership and follow-through

Takes responsibility for commitments and sees tasks through to completion rather than simply passing information along.

Sound judgement and prioritization

Able to distinguish what is urgent from what is important, recognize when something needs attention and escalate appropriately.

Clear and professional communication

Communicates effectively and thoughtfully with clients, consultants, senior leaders and internal colleagues.

Client-service mindset

Understands that the quality of coordination and communication is an important part of the overall client experience.

Comfort with technology and systems

Confident learning and working across project management tools, Microsoft Office, survey platforms, assessment systems and other technology.

Process-oriented with a continuous-improvement mindset

Enjoys creating structure, improving processes and finding more efficient and reliable ways of working.

Adaptability

Comfortable working in a fast-moving professional services environment where priorities and timelines can change.

Discretion and professionalism

Able to handle confidential client, assessment and leadership information with care and sound judgement.

Collaborative and dependable

Works well as part of a small, highly collaborative team and can be counted on to keep commitments and support others when needed.

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More about this job

Responsibilities

Coordinate multiple client engagements and internal initiatives, including project plans, schedules, deliverables, assessments, surveys, communications, and close-out. Improve practice operations by maintaining systems and documentation, tracking progress and risks, supporting consultants and leaders, and using technology to streamline work.

Requirements

The role calls for strong organization, attention to detail, proactive project coordination, sound judgment, and reliable follow-through across concurrent engagements. Candidates should communicate professionally, provide excellent client service, work confidently with technology and confidential information, and adapt to changing priorities in a collaborative environment.

Skills

Project Coordination
Project Planning
Scheduling
Organization
Attention To Detail
Stakeholder Communication
Prioritization
Follow-Through
Client Service
Process Improvement
Technology Proficiency
Survey Administration
Psychometric Assessment Administration
Data Management
Discretion
Adaptability

Visa sponsorship

Not detected in the job text

Keywords

Project Management
Project Coordination
Practice Operations
Client Engagements
Project Plans
Project Tracking
Scheduling
Process Improvement
Workflow Automation
Artificial Intelligence
Microsoft Office
SurveyMonkey
ThriveSparrow
Hogan Assessments
SuccessFinder
Psychometric Assessments
Survey Administration
Data Management
Finance Coordination
Invoice Processing
Stakeholder Management
Risk Identification
Meeting Coordination
Client Service
Confidential Information
Executive Search Services

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