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Added 16 mins ago
TU
Administrative Assistant, HR Students & Facilities
The University of British Columbia
Vancouver, BC
- $4,719 to $4,960 CAD / month
- Full-time
The Administrative Assistant, HR Students & Facilities provides administrative services across the School of Public Policy and Global Affairs, including human resources, facilities, events,…
Added 1 hour ago
TM
Receptionist - Wellness
The Mustard SEED Society
Kamloops, BC
- Full-time
Ensure reception and waiting areas are kept neat and tidy.
Added 1 hour ago
BV
ASSISTANT.E GÉRANT.E JUNIOR
Bikini Village
L'étang-du-nord, QC
- Full-time
Aider à la planification de la réception de marchandises et assurer la mise en place rapide de la présentation visuelle;
Added 1 hour ago
BV
ASSISTANT.E GÉRANT.E
Bikini Village
L'étang-du-nord, QC
- Full-time
Aider à la planification de la réception de marchandises et assurer la mise en place rapide de la présentation visuelle;
Added 1 hour ago
BV
ASSISTANT.E GÉRANT.E
Bikini Village
Bromont, QC
- Full-time
Aider à la planification de la réception de marchandises et assurer la mise en place rapide de la présentation visuelle;
Added 1 hour ago
BV
ASSISTANT.E GÉRANT.E
Bikini Village
Pointe-Claire, QC
- Full-time
Aider à la planification de la réception de marchandises et assurer la mise en place rapide de la présentation visuelle;
Added 1 hour ago
BV
ASSISTANT.E GÉRANT.E JUNIOR
Bikini Village
Pointe-Claire, QC
- Full-time
Aider à la planification de la réception de marchandises et assurer la mise en place rapide de la présentation visuelle;
Added 1 hour ago
BL
Office Administrative Assistant
BC Legal Management Association
Vancouver, BC · Greater Vancouver Metropolitan Area
- Other
As we continue to grow, we are looking for a bright Administrative Assistant to support our law firm's daily operations in downtown Vancouver. This is an exciting opportunity for someone…
Added 2 hours ago
WH
Administrative Assistant - Contract 6 months Part-Time
WELL Health Diagnostic Centres
Brampton, ON
- Part-time
WELL Health Diagnostic Centres is looking for a qualified Administrative Assistant to join our growing team of healthcare professionals!
Added 2 hours ago
R&
Assistant Spa Manager - The Wickaninnish Inn
Relais & Châteaux
Tofino, BC
- Full-time
Join our Spa Team as an Assistant Spa Manager where you have the opportunity to learn and grow in a Relais & Châteaux property recognized by Forbes, Michelin Key, AAA Four Diamond, and…
Added 2 hours ago
SP
Office Clerk
Sturgeon Public School Division
Bon Accord, AB
- Internship
Support student supervision as directed by administration (e.g., recess, in-school suspension, test supervision)
Added 2 hours ago
WR
Temporary Secretary (C)
Waterloo Region District School Board
Waterloo, ON
- Internship
Reporting to the Principal, through the Assistant Office Supervisor, the successful candidate will be responsible for supporting the activities of the main office (including but not limited…
Added 3 hours ago
UO
Administrative Assistant, HR Students & Facilities
University of British Columbia
Vancouver, BC · UBCV | Liu Institute for Global Issues (LIU)
- $4,719 to $4,960 CAD / month
- Full-time
The Administrative Assistant, HR Students & Facilities provides administrative services across the School of Public Policy and Global Affairs, including human resources, facilities, events,…
Added 3 hours ago
B
Administrative Assistant
BPA
Calgary, AB
- Full-time
As an Administrative Assistant – Reception, you will be at the heart of our Calgary office and the first point of contact for employees, clients, visitors, and partners.
Added 3 hours ago
Clerk III - Health Information
Winnipeg Regional Health Authority
Swan River, MB
Completion of Medical Office Administration diploma, Health Unit Clerk certificate, Administrative Assistant program.
Added 4 hours ago
BB
Office Administrative Assistant - Law Firm
Bleay Both Uppal LLP
Vancouver, BC
- Full-time
As we continue to grow, we are looking for a bright Administrative Assistant to support our law firm's daily operations in downtown Vancouver. This is an exciting opportunity for someone…
Added 4 hours ago
S
Medical Secretary
SRCHC
Toronto, ON
- Full-time
This position provides reception and clerical support to the staff and programs of South Riverdale Community Health Centre and is responsible for receiving Centre clients and guests. Duties…
Added 4 hours ago
Executive Assistant to Executive Director/Artistic Director
Stratford Festival
Stratford, ON
Reporting to the Artistic Director and Executive Director, the Executive Assistant collaborates with senior leaders, staff, patrons, donors, government contacts, and community partners to…
Added 4 hours ago
ASSISTANT.E GÉRANT.E
Boutique La Vie En Rose
Vaudreuil-Dorion, QC
Aider à la planification de la réception de marchandises et assurer la mise en place rapide de la présentation visuelle;
Added 4 hours ago
ASSISTANT.E GÉRANT.E JUNIOR
Boutique La Vie En Rose
Pointe-Claire, QC
Aider à la planification de la réception de marchandises et assurer la mise en place rapide de la présentation visuelle;
Added 4 hours ago
ASSISTANT.E GÉRANT.E
Boutique La Vie En Rose
Pointe-Claire, QC
Aider à la planification de la réception de marchandises et assurer la mise en place rapide de la présentation visuelle;
Added 4 hours ago
QM
Adjoint(e) administratif(ive) / Administrative Assistant
Quantum Management Services Ltd.
Montreal, QC
- Full-time
The Administrative Assistant provides administrative support services while working closely with partners, managers, and professionals to help ensure the smooth operation of the firm.
Added 4 hours ago
LV
ASSISTANT.E GÉRANT.E-EN
La Vie En Rose
Montreal, QC
- Full-time
Aider à la planification de la réception de marchandises et assurer la mise en place rapide de la présentation visuelle;
Added 4 hours ago
LV
ASSISTANT.E GÉRANT.E JUNIOR-EN
La Vie En Rose
Boucherville, QC
- Full-time
Aider à la planification de la réception de marchandises et assurer la mise en place rapide de la présentation visuelle;
Added 4 hours ago
Clerk III - Health Information
Winnipeg Regional Health Authority
Dauphin, MB
Completion of Medical Office Administration diploma, Health Unit Clerk certificate, Administrative Assistant program.

BPA

Administrative Assistant

Calgary, AB, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Nov 29, 2026
Experience: 1 to 3 years of experience in reception, customer service, or administrative support;
Posting language: English
Posted: Oct 30, 2026

Original job description

BPA is more than an engineering firm - it’s a passionate team shaping the buildings and infrastructure of tomorrow. With offices across Canada, our expertise in sustainable design and technical innovation drives impactful projects from coast to coast. Joining BPA means putting your talent to work on meaningful projects, collaborating with recognized experts, and growing in a flexible, people-focused and forward-thinking environment.

Your role

As an Administrative Assistant – Reception, you will be at the heart of our Calgary office and the first point of contact for employees, clients, visitors, and partners.
Beyond reception, you will play an important role in the day-to-day operations of the office and provide administrative support to our project managers, directors, and teams.
You will also have the opportunity to gradually learn and support administrative activities related to our engineering projects, including project setup, fee letters, contracts, and purchase orders.
This is an ideal opportunity for someone who is friendly, organized, proactive, and service-oriented, and who enjoys a varied role with the opportunity to learn and grow.
This position is based in our Calgary office five days a week.

Your Main Responsibilities

Welcome clients, visitors, suppliers, and employees and create a professional and friendly experience;
Answer incoming calls and general inquiries and direct them to the appropriate person;
Support the day-to-day operations of the office and respond to general employee requests;
Ensure meeting rooms, reception, and common areas remain organized and welcoming;
Coordinate office supplies, coffee, snacks, meals, and other day-to-day office needs;
Provide administrative support to project managers, directors, and other team members;
Assist with the preparation of fee letters and other project documentation;
Support the creation and opening of projects, including the collection and organization of contracts and purchase orders;
Assist with expenses, filing, document preparation, and other administrative activities;
Participate in welcoming and onboarding new employees;
Assist with meetings, training sessions, office activities, and corporate events;
Collaborate with other teams, including IT, when administrative or office support is required;
Perform other administrative duties as needed to support the smooth operation of the office.

Your Profile

College diploma in administration, office administration, or a related field, or equivalent experience;
1 to 3 years of experience in reception, customer service, or administrative support;
Excellent interpersonal and customer service skills;
Comfortable interacting with employees, clients, and visitors in a professional environment;
Good knowledge of Microsoft Office 365 and Excel;
Ability to manage multiple requests and priorities;
Strong organizational skills and attention to detail;
Autonomous, reliable, resourceful, and proactive;
Flexible and comfortable working in a role where priorities can change throughout the day;
Strong team player with a positive and collaborative approach.

What Will Make You Successful

You genuinely enjoy interacting with people and helping things run smoothly.

You are the type of person who notices when something needs to be done and takes initiative. You are comfortable switching between welcoming a visitor, helping a project manager, organizing an office request, and supporting administrative project activities.

You are also curious and eager to learn. As you develop in the role, there may be opportunities to expand your responsibilities.

If you enjoy being at the center of a busy office, supporting different teams, and having variety in your day, this could be a great opportunity for you.

Build your career with us and enjoy…

A culture built on collaboration, knowledge sharing, talent development, and the quality of our work.
A 37.5-hour workweek with flexible scheduling and the possibility of finishing at noon on Fridays.
A hybrid work policy that promotes balance between professional and personal life.
A competitive total compensation package, including a market-driven salary, a comprehensive group insurance plan, and an RRSP program with employer contributions.
A structured training and professional development program supported by UniversiT, our internal entity dedicated to the technical and personal growth of every employee.
A structured Mentorship Program that connects early-career professionals with experienced mentors to kick-start your BPA career.
Cutting-edge technology, including BIM and modern collaborative tools.
The “Finding Balance” program, which promotes overall well-being, mental health, and sustainable productivity.

We are committed to the principles of employment equity, diversity, inclusion, and accessibility across all our offices in Canada.We encourage applications from women, visible minorities, Indigenous peoples, persons with disabilities, and members of the 2SLGBTQIA+ community. Accommodations are available upon request for candidates taking part in any stage of the selection process.

Thank you for your interest in joining our team. Please note that only candidates selected for an interview will be contacted by the Talent team.

Apply About employer

More about this job

Responsibilities

Welcome and assist visitors, answer calls, maintain reception and shared office spaces, and coordinate supplies and other daily office needs. Provide administrative support to project managers and teams, including project documentation, project setup, contracts, purchase orders, expenses, onboarding, meetings, and events.

Requirements

A college diploma in administration, office administration, or a related field, or equivalent experience, is required, along with 1 to 3 years of reception, customer service, or administrative support experience. Candidates should have strong interpersonal, organizational, and customer service skills, knowledge of Microsoft Office 365 and Excel, and the ability to manage changing priorities proactively and reliably.

Skills

Reception
Customer Service
Administrative Support
Microsoft Office 365
Excel
Interpersonal Communication
Organization
Attention To Detail
Prioritization
Multitasking
Document Preparation
Project Administration
Expense Processing
Onboarding
Event Coordination
Initiative

Benefits

Flexible Scheduling
Possibility Of Finishing At Noon On Fridays
Hybrid Work Policy
Comprehensive Group Insurance
RRSP Program With Employer Contributions
Training And Professional Development
Mentorship Program
Well-Being And Mental Health Program

Visa sponsorship

Not detected in the job text

Keywords

Reception
Administrative Support
Customer Service
Microsoft Office 365
Excel
Office Operations
Project Administration
Project Setup
Fee Letters
Contracts
Purchase Orders
Expense Processing
Filing
Document Preparation
Employee Onboarding
Meeting Coordination
Training Sessions
Corporate Events
Office Supplies
Engineering Services
Sustainable Design
BIM
Collaborative Tools
Prioritization
Attention To Detail

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