Administrative Assistant
- Calgary, AB, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Experience
- 1 to 3 years of experience in reception, customer service, or administrative support;
- Posting language
- English
- Posted
Original job description
BPA is more than an engineering firm - it’s a passionate team shaping the buildings and infrastructure of tomorrow. With offices across Canada, our expertise in sustainable design and technical innovation drives impactful projects from coast to coast. Joining BPA means putting your talent to work on meaningful projects, collaborating with recognized experts, and growing in a flexible, people-focused and forward-thinking environment.
Your role
You genuinely enjoy interacting with people and helping things run smoothly.
You are the type of person who notices when something needs to be done and takes initiative. You are comfortable switching between welcoming a visitor, helping a project manager, organizing an office request, and supporting administrative project activities.
You are also curious and eager to learn. As you develop in the role, there may be opportunities to expand your responsibilities.
If you enjoy being at the center of a busy office, supporting different teams, and having variety in your day, this could be a great opportunity for you.
Build your career with us and enjoy…
Thank you for your interest in joining our team. Please note that only candidates selected for an interview will be contacted by the Talent team.
Your role
- As an Administrative Assistant – Reception, you will be at the heart of our Calgary office and the first point of contact for employees, clients, visitors, and partners.
- Beyond reception, you will play an important role in the day-to-day operations of the office and provide administrative support to our project managers, directors, and teams.
- You will also have the opportunity to gradually learn and support administrative activities related to our engineering projects, including project setup, fee letters, contracts, and purchase orders.
- This is an ideal opportunity for someone who is friendly, organized, proactive, and service-oriented, and who enjoys a varied role with the opportunity to learn and grow.
- This position is based in our Calgary office five days a week.
- Welcome clients, visitors, suppliers, and employees and create a professional and friendly experience;
- Answer incoming calls and general inquiries and direct them to the appropriate person;
- Support the day-to-day operations of the office and respond to general employee requests;
- Ensure meeting rooms, reception, and common areas remain organized and welcoming;
- Coordinate office supplies, coffee, snacks, meals, and other day-to-day office needs;
- Provide administrative support to project managers, directors, and other team members;
- Assist with the preparation of fee letters and other project documentation;
- Support the creation and opening of projects, including the collection and organization of contracts and purchase orders;
- Assist with expenses, filing, document preparation, and other administrative activities;
- Participate in welcoming and onboarding new employees;
- Assist with meetings, training sessions, office activities, and corporate events;
- Collaborate with other teams, including IT, when administrative or office support is required;
- Perform other administrative duties as needed to support the smooth operation of the office.
- College diploma in administration, office administration, or a related field, or equivalent experience;
- 1 to 3 years of experience in reception, customer service, or administrative support;
- Excellent interpersonal and customer service skills;
- Comfortable interacting with employees, clients, and visitors in a professional environment;
- Good knowledge of Microsoft Office 365 and Excel;
- Ability to manage multiple requests and priorities;
- Strong organizational skills and attention to detail;
- Autonomous, reliable, resourceful, and proactive;
- Flexible and comfortable working in a role where priorities can change throughout the day;
- Strong team player with a positive and collaborative approach.
You genuinely enjoy interacting with people and helping things run smoothly.
You are the type of person who notices when something needs to be done and takes initiative. You are comfortable switching between welcoming a visitor, helping a project manager, organizing an office request, and supporting administrative project activities.
You are also curious and eager to learn. As you develop in the role, there may be opportunities to expand your responsibilities.
If you enjoy being at the center of a busy office, supporting different teams, and having variety in your day, this could be a great opportunity for you.
Build your career with us and enjoy…
- A culture built on collaboration, knowledge sharing, talent development, and the quality of our work.
- A 37.5-hour workweek with flexible scheduling and the possibility of finishing at noon on Fridays.
- A hybrid work policy that promotes balance between professional and personal life.
- A competitive total compensation package, including a market-driven salary, a comprehensive group insurance plan, and an RRSP program with employer contributions.
- A structured training and professional development program supported by UniversiT, our internal entity dedicated to the technical and personal growth of every employee.
- A structured Mentorship Program that connects early-career professionals with experienced mentors to kick-start your BPA career.
- Cutting-edge technology, including BIM and modern collaborative tools.
- The “Finding Balance” program, which promotes overall well-being, mental health, and sustainable productivity.
Thank you for your interest in joining our team. Please note that only candidates selected for an interview will be contacted by the Talent team.
More about this job
Responsibilities
Welcome and assist visitors, answer calls, maintain reception and shared office spaces, and coordinate supplies and other daily office needs. Provide administrative support to project managers and teams, including project documentation, project setup, contracts, purchase orders, expenses, onboarding, meetings, and events.
Requirements
A college diploma in administration, office administration, or a related field, or equivalent experience, is required, along with 1 to 3 years of reception, customer service, or administrative support experience. Candidates should have strong interpersonal, organizational, and customer service skills, knowledge of Microsoft Office 365 and Excel, and the ability to manage changing priorities proactively and reliably.
Skills
- Reception
- Customer Service
- Administrative Support
- Microsoft Office 365
- Excel
- Interpersonal Communication
- Organization
- Attention To Detail
- Prioritization
- Multitasking
- Document Preparation
- Project Administration
- Expense Processing
- Onboarding
- Event Coordination
- Initiative
Benefits
- Flexible Scheduling
- Possibility Of Finishing At Noon On Fridays
- Hybrid Work Policy
- Comprehensive Group Insurance
- RRSP Program With Employer Contributions
- Training And Professional Development
- Mentorship Program
- Well-Being And Mental Health Program
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Customer Service & Support
- Engineering
Keywords
- Reception
- Administrative Support
- Customer Service
- Microsoft Office 365
- Excel
- Office Operations
- Project Administration
- Project Setup
- Fee Letters
- Contracts
- Purchase Orders
- Expense Processing
- Filing
- Document Preparation
- Employee Onboarding
- Meeting Coordination
- Training Sessions
- Corporate Events
- Office Supplies
- Engineering Services
- Sustainable Design
- BIM
- Collaborative Tools
- Prioritization
- Attention To Detail