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Added 3 hours ago
K
Partner Administrative Assistant
KPMG
Edmonton, AB
- Full-time
Assist in the proposal process as required, working with the proposal team and proposal coordinator
Added 9 hours ago
HH
Research Coordinator
Hamilton Health Sciences
Hamilton, ON
- Full-time
The Research Coordinator will lead the conduct of several research studies within the field of critical care. The Research Coordinator is accountable to the PI and is responsible for all…
Added 9 hours ago
TB
Grain Supply Chain Manager
Tilray Brands, Inc.
Ste. Agathe, MB
- Full-time
Collaborate with the Operations Coordinator to ensure timely and accurate reporting to growers and seed cleaners.
Added 11 hours ago
GI
Estimating Coordinator
Green Infrastructure Partners
Markham, ON · Headquarters, Markham, ON
- Full-time
Reporting to the Pre-Construction Manager, the Pre-Construction Coordinator will be responsible for supporting the Estimating and Operations teams in the successful preparation of…
Added 11 hours ago
GI
Bid Coordinator
Green Infrastructure Partners
Markham, ON · Headquarters, Markham, ON
- Full-time
The Proposal/Bid Coordinator plays a critical role in supporting the successful delivery of major project pursuits within the Heavy Civil Infrastructure sector. Working closely with the Bid…
Added 13 hours ago
K
Partner Administrative Assistant, Deals Advisory
KPMG
ON · Toronto, Ontario
- Full-time
Assist in the proposal process as required, working with the proposal team and proposal coordinator.
Added 15 hours ago
F
Marketing & Business Development Specialist (Marketing Department)
Fasken
AB · Calgary, AB
- Full-time
…Support approved activations in collaboration with the Marketing Coordinator and relevant…
Added 15 hours ago
V
Project Coordinator - Brampton, ON
Victaulic
Brampton, ON · Toronto, ON · Ontario - Toronto
- Full-time
We're looking for a Project Coordinator to join our team in Brampton, ON supporting construction-related projects throughout Eastern Canada.
Added 16 hours ago
BS
Group Planning Administrator - Travel
Bilingual Source
Canada
- Full-time
Are you passionate about travel and logistics? Our client is seeking a Travel Arrangements Coordinator to join their dynamic Group Planning and Sales team. This permanent role offers a…
Added 17 hours ago
BC
Project Coordinator (Project management analyst)
BBA Consultants
Mont-Saint-Hilaire, QC · Mont-St-Hilaire, QC
- Full-time
Added 17 hours ago
BC
Project Coordinator (Project management analyst)
BBA Consultants
Montreal, QC
- Full-time
Added 18 hours ago
E
Conseiller principal en stratégie publicitaire (bilingue)
EDealer
Quebec, QC
- $62,000 to $70,000 CAD / year
- Full-time
Added 18 hours ago
CP
Junior Project Manager
CI Promotions
Toronto, ON · Greater Toronto Area, Canada
- Full-time
…hand to the owner. You'll start by taking ownership of the proposal, quote, and showroom work that keeps deals moving, plus the day-to-day admin and operations work that keeps the business…
Added 18 hours ago
1H
Sales Coordinator
1 Hotels
Toronto, ON
- $56,000 to $63,000 CAD / year
- Full-time
The Sales Coordinator at 1 Hotel Toronto provides administrative and operational support to the Sales team to support the coordination of client inquiries, group business, meetings, and…
Added 18 hours ago
K
Electrical Design Coordinator - Kiewit Power Engineering
Kiewit
Calgary, AB
- Full-time
As an entry-level Electrical Design Coordinator, you will be a part of a growing team that supports all aspects of the construction process by performing innovative design engineering…
Added 18 hours ago
B
Proposal Coordinator
BPA
Halifax, NS
- Full-time
The OSP Proposal Coordinator supports BPA's proposal development process end-to-end, from proposal tracking, partner coordination, and documentation support. This role requires strong…
Added 18 hours ago
Electrical Design Coordinator - Kiewit Power Engineering
Kiewit
Calgary, AB
As an entry-level Electrical Design Coordinator, you will be a part of a growing team that supports all aspects of the construction process by performing innovative design engineering…
Added 19 hours ago
W
Sales and Planning Coordinator - Incentive Travel
Wynford
Toronto, ON
- Full-time
We’re hiring a Sales & Planning Coordinator to help turn early-stage ideas into accurate, compelling, client-ready proposals. You’ll work across Sales and Planning & Product Solutions,…
Added 20 hours ago
Sales Coordinator- Mat Leave Coverage
Northland Properties
Saskatoon, SK
We are seeking a dynamic Sales Coordinator person to join our team. This unique individual must possess excellent organization and communication skills in customer relations, Sales…
Added 23 hours ago
Construction Engineering & Methods Coordinator
Pomerleau
Montreal, QC
…construction site. They provide technical support during both the proposal and project…
Added 23 hours ago
FC
Contract & Proposal Coordinator
FLINT Corp.
Calgary, AB
- Full-time
As a Contracts & Proposal Coordinator you will develop commercial and technical proposals in coordination with Business Development, Operations, and other teams. Key responsibilities…
Added 1 day ago
CC
Indigenous Research and Development Coordinator
Canadore College
North Bay, ON
- Full-time
Job Title: Indigenous Research and Development Coordinator
Added 1 day ago
UO
Financial Coordinator
University of Waterloo
Waterloo, ON
- Full-time
The Financial Coordinator works with an assigned set of research grant and contract holders in all aspects of their projects, from initial grant/contract proposal generation, budget set-up,…
Added 1 day ago
JF
Development & Community Engagement Manager
Jewish Federation of British Columbia (JFBC)
BC · West Vancouver, BC
- Internship
We are seeking an organized, resourceful and experienced Development & Community Engagement Coordinator to join our team. Reporting to the Executive Director, this hands-on position will…
Added 1 day ago
RP
Business Development Executive
RJ Power
ON · Chatham-Kent, ON
- Full-time

BPA

Proposal Coordinator

Halifax, NS, Canada

Salary range: $55,000 – $75,000 per year, with final compensation determined based on experience, qualifications, scope of the role and geographic location. · Full-time

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Job details

Pay: Salary range: $55,000 – $75,000 per year, with final compensation determined based on experience, qualifications, scope of the role and geographic location.
Job type: Full-time
Apply by: Nov 6, 2026
Posting language: English
Posted: Oct 7, 2026

Original job description

BPA is more than an engineering firm - it’s a passionate team shaping the buildings and infrastructure of tomorrow. With offices across Canada, our expertise in sustainable design and technical innovation drives impactful projects from coast to coast. Joining BPA means putting your talent to work on meaningful projects, collaborating with recognized experts, and growing in a flexible, people-focused and forward-thinking environment.

Role Overview

The OSP Proposal Coordinator supports BPA's proposal development process end-to-end, from proposal tracking, partner coordination, and documentation support. This role requires strong organizational skills and close collaboration with Technical Leads, Discipline Leads, and the Proposal Writers.

Key Responsibilities

Opportunity Monitoring & Tracking:

Receive potential RFPs and follow up with decision stakeholders to secure timely Go/No-Go decisions
Maintain and update the OSP proposal tracker, including addenda updates
Maintain and update various OSP information systems

Partner & Architect Coordination

Initiate and manage outreach when an opportunity requires partnering with an architect, working with internal stakeholders to identify the best-fit partner per opportunity
Create and maintain the Client/Architect Requirements sheet for each proposal

Proposal Support

Assist in preparing draft fee letters and follow up with Discipline
Support CV maintenance and updates
Support project description updates
Provide general administrative coordination and documentation support throughout the proposal lifecycle

Technical Proficiency

Advanced knowledge of Microsoft Office
SharePoint
AI usage
Adobe
Proposal/document automation software

Soft Skills

Exceptional attention to detail
Strong time management
Proofreading accuracy
Effective cross-functional communication
Ability to work independently
Strong organization skills

Build your career with us and enjoy…

A culture built on collaboration, knowledge sharing, talent development, and the quality of our work.
A 37.5-hour workweek with flexible scheduling and the possibility of finishing at noon on Fridays.
A hybrid work policy that promotes balance between professional and personal life.
Overtime hours that are recognized and compensated, either through time off in lieu or paid compensation.
A competitive total compensation package, including a market-driven salary, a comprehensive group insurance plan, and an RRSP program with employer contributions.
A structured training and professional development program supported by UniversiT, our internal entity dedicated to the technical and personal growth of every employee.
A structured Mentorship Program that connects early-career professionals with experienced mentors to kick-start your BPA career.
Cutting-edge technology, including BIM and modern collaborative tools.
The “Finding Balance” program, which promotes overall well-being, mental health, and sustainable productivity.

Salary range: $55,000 – $75,000 per year, with final compensation determined based on experience, qualifications, scope of the role and geographic location.

This posting is for an existing vacancy.

AI usage: BPA may use digital tools to support note-taking during interviews. These tools do not influence screening or hiring decisions.

We are committed to the principles of employment equity, diversity, inclusion, and accessibility across all our offices in Canada. We encourage applications from women, visible minorities, Indigenous peoples, persons with disabilities, and members of the 2SLGBTQIA+ community. Accommodations are available upon request for candidates taking part in any stage of the selection process.

Thank you for your interest in joining our team. Please note that only candidates selected for an interview will be contacted by the Talent team.

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More about this job

Responsibilities

Coordinate proposal development from opportunity tracking and Go/No-Go follow-up through partner outreach and documentation support. Maintain proposal trackers and client/architect requirements, and assist with fee letters, CVs, and project descriptions.

Requirements

The role calls for advanced knowledge of Microsoft Office, SharePoint, AI tools, Adobe, and proposal or document automation software. Candidates should demonstrate strong organization, attention to detail, time management, proofreading accuracy, cross-functional communication, and the ability to work independently.

Skills

Proposal Coordination
Opportunity Tracking
Partner Coordination
Microsoft Office
SharePoint
Artificial Intelligence Tools
Adobe
Proposal Automation Software
Attention to Detail
Time Management
Proofreading
Cross-Functional Communication
Organization
Documentation Support
Independent Work

Benefits

Flexible Scheduling
Hybrid Work
Paid Overtime
Group Insurance
Employer RRSP Contributions
Training and Professional Development
Mentorship Program
Wellness Program

Visa sponsorship

Not detected in the job text

Keywords

Proposal Development
RFP
Go/No-Go Decisions
Proposal Tracking
Addenda
Partner Coordination
Architect Coordination
Client Requirements
Fee Letters
Discipline Leads
Technical Leads
Proposal Writers
CV Maintenance
Project Descriptions
Microsoft Office
SharePoint
Artificial Intelligence Tools
Adobe
Proposal Automation Software
Documentation
Sustainable Design
Engineering Services
BIM

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