Proposal Specialist
- Halifax, NS, Canada
Salary range: $55,000 – $75,000 per year, with final compensation determined based on experience, qualifications, scope of the role and geographic location. · Full-time
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Job details
- Pay
- Salary range: $55,000 – $75,000 per year, with final compensation determined based on experience, qualifications, scope of the role and geographic location.
- Job type
- Full-time
- Apply by
- Experience
- 2-4 years experience in proposal coordination, administration or a related role
- Posting language
- English
- Posted
Original job description
BPA is more than an engineering firm - it’s a passionate team shaping the buildings and infrastructure of tomorrow. With offices across Canada, our expertise in sustainable design and technical innovation drives impactful projects from coast to coast. Joining BPA means putting your talent to work on meaningful projects, collaborating with recognized experts, and growing in a flexible, people-focused and forward-thinking environment.
Role Overview
The OSP Proposal Coordinator supports BPA's proposal development process end-to-end, from proposal tracking, partner coordination, and documentation support. This role requires strong organizational skills and close collaboration with Technical Leads, Discipline Leads, and the Proposal Writers.
Key Responsibilities
Opportunity Monitoring & Tracking:
This posting is for an existing vacancy.
AI usage: BPA may use digital tools to support note-taking during interviews. These tools do not influence screening or hiring decisions.
Additional details regarding compensation and our overall rewards approach will be shared throughout the recruitment process.
We are committed to the principles of employment equity, diversity, inclusion, and accessibility across all our offices in Canada. We encourage applications from women, visible minorities, Indigenous peoples, persons with disabilities, and members of the 2SLGBTQIA+ community. Accommodations are available upon request for candidates taking part in any stage of the selection process.
Thank you for your interest in joining our team. Please note that only candidates selected for an interview will be contacted by the Talent team.
Role Overview
The OSP Proposal Coordinator supports BPA's proposal development process end-to-end, from proposal tracking, partner coordination, and documentation support. This role requires strong organizational skills and close collaboration with Technical Leads, Discipline Leads, and the Proposal Writers.
Key Responsibilities
Opportunity Monitoring & Tracking:
- Receive potential RFPs and follow up with decision stakeholders to secure timely Go/No-Go decisions
- Maintain and update the OSP proposal tracker, including addenda updates
- Maintain and update various OSP information systems
- Initiate and manage outreach when an opportunity requires partnering with an architect, working with internal stakeholders to identify the best-fit partner per opportunity
- Create and maintain the Client/Architect Requirements sheet for each proposal
- Assist in preparing draft fee letters and follow up with Discipline
- Support CV maintenance and updates
- Support project description updates
- Provide general administrative coordination and documentation support throughout the proposal lifecycle
- Advanced knowledge of Microsoft Office
- SharePoint
- AI usage
- Adobe
- Proposal/document automation software
- 2-4 years experience in proposal coordination, administration or a related role
- Experience Supporting RFP, RFQ or proposal submissions
- Exceptional attention to detail
- Strong time management
- Proofreading accuracy
- Effective cross-functional communication
- Ability to work independently
- Strong organization skills
- A culture built on collaboration, knowledge sharing, talent development, and the quality of our work.
- A 37.5-hour workweek with flexible scheduling and the possibility of finishing at noon on Fridays.
- A hybrid work policy that promotes balance between professional and personal life.
- Overtime hours that are recognized and compensated, either through time off in lieu or paid compensation.
- A competitive total compensation package, including a market-driven salary, a comprehensive group insurance plan, and an RRSP program with employer contributions.
- A structured training and professional development program supported by UniversiT, our internal entity dedicated to the technical and personal growth of every employee.
- A structured Mentorship Program that connects early-career professionals with experienced mentors to kick-start your BPA career.
- Cutting-edge technology, including BIM and modern collaborative tools.
- The “Finding Balance” program, which promotes overall well-being, mental health, and sustainable productivity.
This posting is for an existing vacancy.
AI usage: BPA may use digital tools to support note-taking during interviews. These tools do not influence screening or hiring decisions.
Additional details regarding compensation and our overall rewards approach will be shared throughout the recruitment process.
We are committed to the principles of employment equity, diversity, inclusion, and accessibility across all our offices in Canada. We encourage applications from women, visible minorities, Indigenous peoples, persons with disabilities, and members of the 2SLGBTQIA+ community. Accommodations are available upon request for candidates taking part in any stage of the selection process.
Thank you for your interest in joining our team. Please note that only candidates selected for an interview will be contacted by the Talent team.
More about this job
Responsibilities
Coordinate proposal development from opportunity tracking and Go/No-Go follow-up through partner outreach, documentation, and submission support. Maintain proposal and client information, assist with fee letters and CVs, and collaborate with technical leads, discipline leads, and proposal writers.
Requirements
The role requires 2–4 years of experience in proposal coordination, administration, or a related field, including support for RFP, RFQ, or proposal submissions. Candidates should have advanced Microsoft Office skills and familiarity with SharePoint, AI tools, Adobe, and proposal automation software, along with strong organization, proofreading, time management, and communication skills.
Skills
- Proposal Coordination
- RFP and RFQ Submissions
- Opportunity Tracking
- Go/No-Go Decision Coordination
- Partner Coordination
- Microsoft Office
- SharePoint
- AI Tools
- Adobe
- Proposal Automation Software
- Proofreading
- Attention to Detail
- Time Management
- Cross-Functional Communication
- Organization
- Documentation Support
Benefits
- Flexible Scheduling
- Hybrid Work Policy
- Paid Overtime or Time Off in Lieu
- Group Insurance
- Employer RRSP Contributions
- Professional Development and Training
- Mentorship Program
- Modern Collaborative Tools
- Well-Being and Mental Health Program
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Engineering
- Management & Leadership
Keywords
- Proposal Coordination
- Proposal Development
- RFP
- RFQ
- Proposal Submissions
- Opportunity Monitoring
- Proposal Tracking
- Go/No-Go Decisions
- Addenda
- Partner Coordination
- Architect Coordination
- Fee Letters
- CV Maintenance
- Project Descriptions
- Microsoft Office
- SharePoint
- AI Tools
- Adobe
- Proposal Automation Software
- Documentation
- Engineering Services
- Sustainable Design
- Technical Innovation
- Cross-Functional Collaboration