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Braemar College

Administrative Assistant (Academic Office)

Toronto, ON, Canada

Pay: Hourly wage of $20-$24 per hour
Job type: Contract
Apply by: Mar 29, 2027
Posting language: English
Posted: Sep 30, 2026

Apply About employer

Applications open in a new tab.

Original job description

Join a Growing School Community

Braemar College is seeking a motivated and detail-oriented Administrative Assistant to join our Academic Office. This is an excellent opportunity for a junior professional looking to develop a career in education administration while working in a supportive and collaborative school environment.

Reporting directly to the Academic Coordinator, and Principal this role provides administrative support to the Academic Department and Front Desk operations. The successful candidate will gain hands-on experience in student records management, school administration, compliance, customer service, and educational operations, with opportunities for growth and advancement within the organization.

If you are organized, eager to learn, and enjoy helping others, we would love to hear from you.

Key Responsibilities

Provide administrative support to the Academic Coordinator and Academic Department
Perform data entry and maintain accurate student records.
Organize, file, archive, and retire student and administrative documents.
Assist with Ontario Student Record (OSR) maintenance and record management.
Prepare documents, reports, letters, and academic forms.
Support transcript requests and student record updates.
Assist with student onboarding and file collection.
Provide front desk reception coverage three mornings per week, welcoming students, families, and visitors.
Answer phone calls, respond to inquiries, and direct requests appropriately.
Assist with school events, and other academic projects.

Qualifications

College diploma or post-secondary education in Business Administration, Office Administration, Education, or a related field.
Excellent organizational skills and attention to detail.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office 365.
Ability to handle confidential information professionally.
Strong customer service skills and a positive attitude.
Ability to prioritize tasks and work independently in a fast-paced environment.
Familiarity with Learning Management Systems (LMS) such as Canvas, Brightspace (D2L), Moodle, Blackboard, or similar platforms is considered a strong asset.
Experience working with student information systems such as PowerSchool is an asset.
Basic knowledge of Ontario Ministry of Education policies & Ontario Student Records (OSRs).

Why Join Braemar College?

This position is ideal for someone looking to build a career in school administration and learn from experienced educational leaders.

We offer:

Hourly wage of $20-$24 per hour
Paid personal days
Extended health benefits after 3 months of employment
Complimentary staff lunches and special staff appreciation events
Paid time off during the Christmas holiday break
Professional development and mentorship opportunities
A supportive, collaborative, and welcoming workplace
Opportunity for contract extension and potential permanent employment

How to Apply

Please submit:

Resume
Cover Letter

In your cover letter, please tell us why you are interested in working at Braemar College and indicate which Learning Management Systems (LMS) and student information systems you have experience with (e.g., Canvas, Brightspace, Moodle, Blackboard, PowerSchool, etc.).

We thank all applicants for their interest; however, only candidates selected for an interview will be contacted.

Braemar College is committed to fostering an inclusive and diverse workplace and welcomes applications from all qualified candidates.

Application Deadline: Open until filled

Anticipated Start Date: October 21, 2026

Build your career with Braemar College and grow alongside a school that continues to expand and innovate.

Apply About employer

More about this job

Responsibilities

Provide administrative support to the Academic Coordinator and department, including maintaining student records, managing documents, preparing forms and reports, and assisting with transcripts and student onboarding. Cover front desk reception three mornings per week, respond to inquiries, and support school events and academic projects.

Requirements

A college diploma or other post-secondary education in Business Administration, Office Administration, Education, or a related field is requested, along with strong organizational, communication, customer service, and Microsoft Office 365 skills. Candidates should handle confidential information professionally and work independently; familiarity with LMS platforms, PowerSchool, Ontario Ministry of Education policies, and OSRs is an asset.

Skills

Administrative Support
Data Entry
Student Records Management
Document Management
Ontario Student Records (OSR)
Microsoft Office 365
Written Communication
Verbal Communication
Customer Service
Organization
Attention to Detail
Confidentiality
Task Prioritization
Learning Management Systems
Student Information Systems
Front Desk Reception

Benefits

Paid Personal Days
Extended Health Benefits
Complimentary Staff Lunches
Staff Appreciation Events
Paid Christmas Holiday Break
Professional Development
Mentorship Opportunities
Potential Contract Extension
Potential Permanent Employment

Visa sponsorship

Not detected in the job text

Keywords

Academic Administration
School Administration
Administrative Support
Student Records
Ontario Student Records (OSR)
Records Management
Data Entry
Document Archiving
Transcript Requests
Student Onboarding
Front Desk Reception
Customer Service
Microsoft Office 365
Learning Management Systems (LMS)
Canvas
Brightspace (D2L)
Moodle
Blackboard
PowerSchool
Ontario Ministry of Education
Confidential Information
Academic Forms
School Events
Education Operations

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