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Added 10 mins ago
Community Services Program Coordinator
The Salvation Army in Canada
Whitby, ON
Full-time
The Community Services Program Coordinator provides leadership and oversight into a broad range of relevant, holistic, programming and special events developed to meet the needs of the…
Added 11 mins ago
Facilities Coordinator
JLL
Calgary, AB · CAN-CLIENT Calgary-WestJet
$61,000 to $69,000 CAD / year
Full-time
JLL is seeking an experienced Facilities Coordinator to support the WestJet account at our Calgary campus location. This dynamic role combines hands-on facility operations with…
Added 11 mins ago
EHS Programs Coordinator
Samuel, Son & Co.
Oakville, ON
Full-time
Added 27 mins ago
Branch Operations Supervisor
Farm Business Consultants
Grande Prairie, AB
Other
Monitor and evaluate Member Care Coordinator performance through service interactions, performance metrics, and quality reviews.
Added 27 mins ago
Law Clerk, Corporate Services
''
Toronto, ON
Full-time
The Corporate Services Coordinator (Law Clerk) is responsible for supporting corporate governance, legal entity management, and corporate compliance activities across the McCain group of…
Added 27 mins ago
Sr. Accounting Clerk - Accounts Receivable
Halton Healthcare
Oakville, ON
Contract
Assist Accounts Receivable Coordinator with the preparation of the monthly Accounts Receivable reporting package which requires advanced excel knowledge to download text files and convert…
Added 41 mins ago
Order Desk Coordinator, Procurement
Sports Careers
Toronto, ON
Full-time
Assist in the extraction and preparation of data and reporting.
Added 41 mins ago
Coordinator, Sales Operations
Tourism Whistler
Whistler, BC
Reporting to the Manager, Sales Operations, the Coordinator, Sales Operations plays an important role in supporting the day-to-day operations of Whistler.com, Whistler’s official booking…
Added 41 mins ago
Coordonnateur de projet I / Project Coordinator I
First Onsite - CA
Dorval, QC
Full-time
Are you an organized multitasker who thrives on keeping projects on track and details in order? As our Project Coordinator (Internally known as Project Coordinator I), you'll be the steady…
Added 1 hour ago
Production Coordinator
kostklip®
Port Coquitlam, BC
Full-time
…personalized approaches for each retailer’s in-store projects, from data label strips to printed plastic ShelfTalkers™. Products are manufactured in a state-of-the-art Canadian facility,…
Added 1 hour ago
Senior Manager Enterprise Performance FP&A
Couche-Tard
Laval, QC
Internship
…across the enterprise. You will coordinate inputs from FP&A, Data & Analytics (D&A), and Strategy teams to align financial plans with strategic priorities, while leading scenario analysis,…
Added 1 hour ago
Sr. Quality Assurance Coordinator
Aecon
Hamilton, ON
Reporting to the Quality Manager, the Sr. Quality Assurance Coordinator is responsible for supporting the implementation, monitoring, and continuous improvement of the project's Quality…
Added 1 hour ago
Warehouse Coordinator
IREN
AB · Mackenzie
IREN is seeking a reliable, detail-oriented Warehouse Coordinator to support our Mackenzie data centre operations. This role oversees inbound and outbound materials, maintains accurate…
Added 1 hour ago
Bilingual Patient Services Coordinator - Moncton, NB / Coordinateur bilingue des services aux patients - Moncton, NB
BioScript Solutions
Moncton, NB
Full-time
…optimal, patient-first customer service. The Patient Service Coordinator will consistently communicate with patients, clients, and other stakeholders, playing a critical role in patient,…
Added 1 hour ago
Receptionist / Office Coordinator
High Tide
Calgary, AB
Full-time
We’re looking for a friendly, professional, and highly organized Receptionist/Office Coordinator to join us. This is a great opportunity for someone who enjoys variety, thrives in a…
Added 1 hour ago
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…specifically ulcerative colitis and Crohn’s disease. Document and data management is a really essential part of this position. The incumbent will work closely with research team, IBD…
Added 1 hour ago
Clinical Research Coordinator – Nurse - CIM - Phase 1 Oncology
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Under the supervision of the Manager of Oncology Research, Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful…
Added 1 hour ago
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
…Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful conduct of clinical research studies. The incumbent will…
Added 1 hour ago
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
…ethics submission and study registration through recruitment, data collection and analysis support, to publication and knowledge translation. The incumbent is expected to work with a high…
Added 1 hour ago
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Assisting with participant recruitment, data collection, and storing of study documents according to the research protocol,
Added 1 hour ago
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Under the supervision of Dr. Lucy Gilbert, the clinical research coordinator is responsible to conduct clinic interventions following protocols, procedures and internal SOPs.
Added 1 hour ago
Router
Sysco Canada Inc.
Toronto, ON · Greater Toronto Area, Canada
Full-time
The Routing Coordinator is responsible for overseeing daily routing activities to ensure consistent, on-time deliveries in the most efficient and cost-effective manner possible.
Added 1 hour ago
Laboratory Coordinator
Dalhousie University
Halifax, NS
Full-time
…Reporting to the Principal Investigator (PI), the Laboratory Coordinator will oversee the general operation of all laboratory activities, including equipment, training, and laboratory…
Added 1 hour ago
Evening Concierge - Casual
Optima Living
Victoria, BC
Supports the Community Relations Coordinator in scheduling and providing tours of the community as applicable.
Added 1 hour ago
Plumbing Coordinator
Right Time Group of Companies
Oakville, ON
We are looking for a highly organized and detail-oriented Plumbing Coordinator to manage and coordinate many aspects of our Plumbing department

Braemar College

Administrative Assistant (Academic Office)

Toronto, ON, Canada

Pay: Hourly wage of $20-$24 per hour
Job type: Contract
Apply by: Mar 29, 2027
Posting language: English
Posted: Sep 30, 2026

Apply About employer

Applications open in a new tab.

Original job description

Join a Growing School Community

Braemar College is seeking a motivated and detail-oriented Administrative Assistant to join our Academic Office. This is an excellent opportunity for a junior professional looking to develop a career in education administration while working in a supportive and collaborative school environment.

Reporting directly to the Academic Coordinator, and Principal this role provides administrative support to the Academic Department and Front Desk operations. The successful candidate will gain hands-on experience in student records management, school administration, compliance, customer service, and educational operations, with opportunities for growth and advancement within the organization.

If you are organized, eager to learn, and enjoy helping others, we would love to hear from you.

Key Responsibilities

Provide administrative support to the Academic Coordinator and Academic Department
Perform data entry and maintain accurate student records.
Organize, file, archive, and retire student and administrative documents.
Assist with Ontario Student Record (OSR) maintenance and record management.
Prepare documents, reports, letters, and academic forms.
Support transcript requests and student record updates.
Assist with student onboarding and file collection.
Provide front desk reception coverage three mornings per week, welcoming students, families, and visitors.
Answer phone calls, respond to inquiries, and direct requests appropriately.
Assist with school events, and other academic projects.

Qualifications

College diploma or post-secondary education in Business Administration, Office Administration, Education, or a related field.
Excellent organizational skills and attention to detail.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office 365.
Ability to handle confidential information professionally.
Strong customer service skills and a positive attitude.
Ability to prioritize tasks and work independently in a fast-paced environment.
Familiarity with Learning Management Systems (LMS) such as Canvas, Brightspace (D2L), Moodle, Blackboard, or similar platforms is considered a strong asset.
Experience working with student information systems such as PowerSchool is an asset.
Basic knowledge of Ontario Ministry of Education policies & Ontario Student Records (OSRs).

Why Join Braemar College?

This position is ideal for someone looking to build a career in school administration and learn from experienced educational leaders.

We offer:

Hourly wage of $20-$24 per hour
Paid personal days
Extended health benefits after 3 months of employment
Complimentary staff lunches and special staff appreciation events
Paid time off during the Christmas holiday break
Professional development and mentorship opportunities
A supportive, collaborative, and welcoming workplace
Opportunity for contract extension and potential permanent employment

How to Apply

Please submit:

Resume
Cover Letter

In your cover letter, please tell us why you are interested in working at Braemar College and indicate which Learning Management Systems (LMS) and student information systems you have experience with (e.g., Canvas, Brightspace, Moodle, Blackboard, PowerSchool, etc.).

We thank all applicants for their interest; however, only candidates selected for an interview will be contacted.

Braemar College is committed to fostering an inclusive and diverse workplace and welcomes applications from all qualified candidates.

Application Deadline: Open until filled

Anticipated Start Date: October 21, 2026

Build your career with Braemar College and grow alongside a school that continues to expand and innovate.

Apply About employer

More about this job

Responsibilities

Provide administrative support to the Academic Coordinator and department, including maintaining student records, managing documents, preparing forms and reports, and assisting with transcripts and student onboarding. Cover front desk reception three mornings per week, respond to inquiries, and support school events and academic projects.

Requirements

A college diploma or other post-secondary education in Business Administration, Office Administration, Education, or a related field is requested, along with strong organizational, communication, customer service, and Microsoft Office 365 skills. Candidates should handle confidential information professionally and work independently; familiarity with LMS platforms, PowerSchool, Ontario Ministry of Education policies, and OSRs is an asset.

Skills

Administrative Support
Data Entry
Student Records Management
Document Management
Ontario Student Records (OSR)
Microsoft Office 365
Written Communication
Verbal Communication
Customer Service
Organization
Attention to Detail
Confidentiality
Task Prioritization
Learning Management Systems
Student Information Systems
Front Desk Reception

Benefits

Paid Personal Days
Extended Health Benefits
Complimentary Staff Lunches
Staff Appreciation Events
Paid Christmas Holiday Break
Professional Development
Mentorship Opportunities
Potential Contract Extension
Potential Permanent Employment

Visa sponsorship

Not detected in the job text

Keywords

Academic Administration
School Administration
Administrative Support
Student Records
Ontario Student Records (OSR)
Records Management
Data Entry
Document Archiving
Transcript Requests
Student Onboarding
Front Desk Reception
Customer Service
Microsoft Office 365
Learning Management Systems (LMS)
Canvas
Brightspace (D2L)
Moodle
Blackboard
PowerSchool
Ontario Ministry of Education
Confidential Information
Academic Forms
School Events
Education Operations

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