Administrative Assistant (Academic Office)

Join a Growing School Community

Braemar College is seeking a motivated and detail-oriented Administrative Assistant to join our Academic Office. This is an excellent opportunity for a junior professional looking to develop a career in education administration while working in a supportive and collaborative school environment.

Reporting directly to the Academic Coordinator, and Principal this role provides administrative support to the Academic Department and Front Desk operations. The successful candidate will gain hands-on experience in student records management, school administration, compliance, customer service, and educational operations, with opportunities for growth and advancement within the organization.

If you are organized, eager to learn, and enjoy helping others, we would love to hear from you.

Key Responsibilities

• Provide administrative support to the Academic Coordinator and Academic Department
• Perform data entry and maintain accurate student records.  
• Organize, file, archive, and retire student and administrative documents. 
• Assist with Ontario Student Record (OSR) maintenance and record management.
• Prepare documents, reports, letters, and academic forms.
• Support transcript requests and student record updates.
• Assist with student onboarding and file collection.
• Provide front desk reception coverage three mornings per week, welcoming students, families, and visitors.
• Answer phone calls, respond to inquiries, and direct requests appropriately.
• Assist with school events, and other academic projects.

Qualifications

• College diploma or post-secondary education in Business Administration, Office Administration, Education, or a related field.
• Excellent organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office 365.
• Ability to handle confidential information professionally.
• Strong customer service skills and a positive attitude.
• Ability to prioritize tasks and work independently in a fast-paced environment.
• Familiarity with Learning Management Systems (LMS) such as Canvas, Brightspace (D2L), Moodle, Blackboard, or similar platforms is considered a strong asset.
• Experience working with student information systems such as PowerSchool is an asset.
• Basic knowledge of Ontario Ministry of Education policies & Ontario Student Records (OSRs).

Why Join Braemar College?

This position is ideal for someone looking to build a career in school administration and learn from experienced educational leaders.

We offer:

• Hourly wage of $20-$24 per hour
• Paid personal days
• Extended health benefits after 3 months of employment
• Complimentary staff lunches and special staff appreciation events
• Paid time off during the Christmas holiday break
• Professional development and mentorship opportunities
• A supportive, collaborative, and welcoming workplace
• Opportunity for contract extension and potential permanent employment

How to Apply

Please submit:

• Resume
• Cover Letter

In your cover letter, please tell us why you are interested in working at Braemar College and indicate which Learning Management Systems (LMS) and student information systems you have experience with (e.g., Canvas, Brightspace, Moodle, Blackboard, PowerSchool, etc.).

We thank all applicants for their interest; however, only candidates selected for an interview will be contacted.

Braemar College is committed to fostering an inclusive and diverse workplace and welcomes applications from all qualified candidates.

Application Deadline: Open until filled

Anticipated Start Date: October 21, 2026

Build your career with Braemar College and grow alongside a school that continues to expand and innovate.