Project Assistant

Hiring Project Assistant/Coordinator (Monitoring RFQs (Requests for Quotations), TOQs, tracking proposal schedules, deliverables, submission deadlines, and coordinating proposal activities with PMs and internal stakeholders). Preference will be given to candidates whose resumes clearly meet the required experience and requirements outlined below. Professionals with relevant experience may send their updated resume to Sriram.Parasa@brainhunter.com

Requirement Summary

• Job-Role/Title: Project Assistant/Coordinator
• Anticipated Start Date: 2 weeks from offer (pending background checks)
• Job Type: Contract Opportunity. Initial contract for a 6-month term, with good possibilities of further extensions.
• Work Style: Hybrid Work - 3 days per week in the office required
• Work Hours: 40 hours/week, typically Monday-Friday, 9:00 am to 5:00 pm
• Interview: Teams interviews; 2 interviews
• Rate Cap: Up to CA$ 40/Hr. (on Incorp), depending on relevant experience. The final compensation will be negotiated between the contractor and recruiter based on experience and engagement terms.

Required Experience, Skills, and Qualifications:

• Monitoring client systems for new Requests for Quotations (RFQs), TOQs, and related opportunities.
• Coordinating proposal activities with Project Managers and internal stakeholders.
• Tracking proposal schedules, deliverables, and submission deadlines.
• Communicating with clients regarding clarifications, extensions, and administrative matters.
• Reviewing proposals for commercial completeness and submission requirements.
• Supporting project setup and administration activities within SAP.
• Assisting with reporting, change request coordination, and portfolio administration.
• Working knowledge of Primavera P6 is a plus.

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Position Overview: Seeking a Project Coordinator resource for a six-month assignment to support our client Bruce Power portfolio team. We are looking for a Project Assistant / Client Coordinator whose primary responsibilities will include:

• Monitoring client systems for new Requests for Quotations (RFQs), TOQs, and related opportunities.
• Coordinating proposal activities with Project Managers and internal stakeholders.
• Tracking proposal schedules, deliverables, and submission deadlines.
• Communicating with clients regarding clarifications, extensions, and administrative matters.
• Reviewing proposals for commercial completeness and submission requirements.
• Supporting project setup and administration activities within SAP.
• Assisting with reporting, change request coordination, and portfolio administration.
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• High attention to detail and accuracy.
• Professional client-facing communication skills.
• Ability to manage multiple competing priorities and follow tasks through to completion.
• Strong sense of ownership and accountability.
• Experience in project coordination, proposal coordination, administration, client services, or related roles.
• Experience using SAP or other ERP systems would be considered an asset.
• Experience working in engineering, utilities, nuclear, construction, or other project-based environments would be considered an asset.

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How to Apply: Please email your up-to-date Resume/CV to Sriram.Parasa@brainhunter.com

Thank you for your interest in working with us. We'll contact only those candidates who are shortlisted for the next steps in the hiring process.

Thank you, and have a wonderful day!