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Added 24 mins ago
SM
RQ11822 – Systems Testing/QA Specialist – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
We are seeking a Senior Systems Testing/QA Specialist with strong experience in software testing, quality assurance, test automation, application development, coding, debugging, and defect…
Added 1 hour ago
BT
Senior Audit and Assurance Accountant
Baker Tilly Canada
Kawartha Lakes, ON · Lindsay, ON
- Full-time
…strong relationships. From audit and tax to consulting and specialist advisory services, we help clients navigate complexity and seize opportunity with…
Added 1 hour ago
BT
Supervisor, Audit and Assurance
Baker Tilly Canada
Courtice, ON
- Full-time
…strong relationships. From audit and tax to consulting and specialist advisory services, we help clients navigate complexity and seize opportunity with…
Added 1 hour ago
UO
Scientific Assistant
University of Victoria
Victoria, BC
- Full-time
…day-to-day operation of the unit. This position also provides specialist-level advice and training to students, faculty, and teaching assistants in the use of equipment and software in…
Added 2 hours ago
SE
Senior Specialist, Offer Lifecycle Procurement
Schneider Electric
Calgary, AB · Montreal, QC
- Full-time
…using reliable data, digital capabilities and collaboration to support informed decisions and effective execution. Working closely with technical and business teams, you will help bring…
Added 4 hours ago
AT
Revenue Accounting Specialist
Aurora Towers
Montreal, QC
- Full-time
As Aurora continues to grow, we are looking for an Revenue Accounting Specialist to join our Finance team.
Added 5 hours ago
TL
Seasonal Brick Specialist- Polo Park Winnipeg
the LEGO Group
Central Saanich, BC · Retail Store Polo Park
- Part-time
Join the LEGO® Brand Retail team as a Seasonal Sales Associate (Brick Specialist) and provide inspirational guest experiences in an interactive and vibrant store environment. We are looking…
Added 5 hours ago
WS
Service Centre Outbound Specialist (Fixed Term)
WCG Services
Toronto, ON
- Full-time
The Service Centre Outbound Specialist is a customer-focused role within the Claims Team, responsible for obtaining and processing Checkpoint Claims to support program outcomes and ensure…
Added 5 hours ago
SD
Beauty Specialist, Hourly Part Time Day
Shoppers Drug Mart
Vernon, BC
- Part-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
Added 6 hours ago
I
Sales And Branding Specialist
INDI&I
Markham, ON
- Full-time
Role Description The Sales and Branding Specialist is a full-time, on-site role based in Markham, ON. This role is responsible for promoting INDI&I’s products and services, building brand…
Added 6 hours ago
SD
Beauty Specialist, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Alexis Whitecourt 232, AB
- Part-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
Added 7 hours ago
BT
Senior Manager Level 3
Baker Tilly Canada
Owen Sound, ON
- Full-time
…strong relationships. From audit and tax to consulting and specialist advisory services, we help clients navigate complexity and seize opportunity with…
Added 7 hours ago
BT
Full-Stack Developer (1-Year Contract)
Baker Tilly Canada
Vancouver, BC
- Contract
Create responsive, accessible, and user-friendly interfaces that enhance user experience and support business objectives.
Added 7 hours ago
TB
Accounts Payable Specialist
The Boulevard Club
Toronto, ON
- Full-time
If so, we invite you to join The Boulevard Club as an Accounts Payable Specialist.
Added 7 hours ago
BV
Administrative Assistant
Brand Vision
Toronto, ON
- $50,000 to $55,000 CAD / year
- Full-time
…and progress into positions such as Account Manager or Sales Specialist. Career progression will reflect your performance, strengths, and professional interests, alongside the evolving…
Added 7 hours ago
KG
Fleet Operations Specialist
KUTHALA GROUP
Brampton, ON
- Full-time
Role Description The Fleet Operations Specialist is a full-time, on-site role based in Brampton, ON. This position is responsible for coordinating daily fleet activities, including vehicle…
Added 7 hours ago
SD
Beauty Specialist, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Mississauga, ON
- Part-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
Added 8 hours ago
R
Data Steward (AC42D7B)
Referment
Montreal, QC
- Full-time
…AI-driven products the structure, definitions, relationships and business context they need, apply prompt engineering to develop, test and refine prompts that improve the accuracy and…
Added 8 hours ago
TC
Health and Safety Specialist
Toromont Cat
Pointe-Claire, QC · Concord, ON
- Full-time
Toromont Cat is seeking a Health and Safety Specialist to join our team in Toronto or Pointe Claire. The Health and Safety Specialist will play a key role in elevating and continuously…
Added 10 hours ago
SD
Beauty Specialist, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Antigonish, NS
- Part-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
Added 10 hours ago
SD
Beauty Specialist, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Toronto, ON
- Part-time
Each store has an Associate-Owner, so you will work for a local business owner while having the support of a national brand. Benefit from a purchase discount program, flexible and varied…
Added 10 hours ago
KJ
Supply Chain Specialist
Keener Jerseys
Winnipeg, MB
- Full-time
Role Description The Supply Chain Specialist is a full-time, on-site role based in Winnipeg, MB and oversees a team in Winnipeg and Minnesota.
Added 10 hours ago
Talent Acquisition Specialist II
Wawanesa Insurance
Toronto, ON · Winnipeg, MB · North York - Toronto, ON (Hybr, ON
…charitable initiatives, including $2.5 million each year to support people and communities on the front lines of climate change. Learn more at…
Added 10 hours ago
HR
Shoe Specialist
Harry Rosen
NS · Toronto, ON · Cumberland
- Full-time
…passion and ability to inspire exceptional service. As a Shoe Specialist, you’ll be responsible for leading the shoe department and developing a clientele that recognizes their key role in…
Added 10 hours ago
SM
RQ00827 – Specialized IT Consultant – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
The specialist will support Maximo Manage design, configuration, data migration, and integration design and build, testing, cutover/go-live preparation, stabilization, and knowledge…

Brand Vision

Administrative Assistant

Toronto, ON, Canada

$50,000 to $55,000 CAD / year · Full-time

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Applications open in a new tab.

Job details

Pay: $50,000 to $55,000 CAD / year
Job type: Full-time
Apply by: Nov 23, 2026
Posting language: English
Posted: Oct 24, 2026

Original job description

About Brand Vision

Brand Vision is an award-winning branding and digital consultancy helping organizations strengthen their market position and turn business strategy into compelling brands and digital experiences. We partner with growing businesses and established organizations across Canada and the United States, bringing together expertise in brand strategy, design, web development, and digital marketing.

Based in Toronto, our team works closely with clients to understand their business, clarify their goals, and develop solutions that serve a clear commercial purpose. We bring the same care to how we work: thoughtful preparation, clear communication, attention to detail, and a commitment to delivering work that earns our clients’ trust.

About the Role

We are looking for a proactive and organized Administrative Assistant to support our sales team and day-to-day administrative activities.

You will help coordinate meetings, participate in sales calls, assist with proposals, and keep tasks and follow-ups organized. Your work will help ensure that our team is prepared, prospective clients receive timely communication, and important details are carried through from one step to the next.

Key Responsibilities

Coordinate sales meetings, manage scheduling, and prepare relevant documents and background information.
Attend sales calls, take accurate notes, and document client needs, decisions, and next steps.
Assist with preparing, formatting, and proofreading proposals, presentations, and other sales materials using input and approved information from the team.
Follow up with prospective clients as needed, share requested information, and coordinate next meetings in consultation with the sales team.
Maintain accurate CRM records, including contact information, meeting notes, proposal updates, and follow-up reminders.
Organize daily tasks, track deadlines and outstanding items, and communicate priorities or scheduling conflicts.
Maintain organized files, templates, and shared documents, and provide general administrative support to the team.

Qualifications

Experience in administrative support, sales support, coordination, customer service, or a related role.
Strong organizational and time management skills, with the ability to manage several priorities effectively.
Excellent written and verbal communication skills and confidence interacting with prospective clients.
Strong attention to detail when preparing documents, recording information, and managing schedules.
The ability to work promptly while maintaining accuracy and professionalism.
A proactive approach to following up, resolving routine issues, and keeping tasks moving.
Proficiency with Google Workspace or Microsoft Office, including documents, spreadsheets, presentations, and calendars.
Comfort learning new software and handling confidential business information with discretion.
Availability to work full-time, in person at our Toronto office.

Preferred Experience

The following would be considered an asset:

Experience in branding, marketing, design, or a creative agency environment.
Familiarity with HubSpot, Salesforce, or another CRM platform.
Experience supporting proposal preparation, client presentations, or sales coordination.

Working at Brand Vision

You will work closely with our sales and creative teams and gain practical exposure to how branding and digital projects develop from an initial conversation into a proposal. This role offers the opportunity to build your administrative and coordination skills while making a direct contribution to the team’s daily work.

Career Development

This role offers a foundation for a career in account management, sales, or business development within a branding and digital consultancy. Working closely with our team, you will gain practical experience in client communication, proposal preparation, and the process of developing new business relationships.

As your skills and understanding of our services grow, there may be opportunities to take on greater responsibility and progress into positions such as Account Manager or Sales Specialist. Career progression will reflect your performance, strengths, and professional interests, alongside the evolving needs of the business.

Apply About employer

More about this job

Responsibilities

Coordinate sales meetings and calls, document client needs and next steps, and support the preparation of proposals and presentations. Maintain CRM records, follow up with prospective clients, track tasks and deadlines, and provide general administrative support to the team.

Requirements

Candidates should have experience in administrative support, sales support, coordination, customer service, or a related role, along with strong organizational, communication, and time-management skills. Proficiency with Google Workspace or Microsoft Office, attention to detail, discretion with confidential information, and availability to work full-time in person in Toronto are required.

Skills

Administrative Support
Sales Coordination
Meeting Scheduling
Client Communication
Note-Taking
Proposal Preparation
Document Proofreading
CRM Management
Task Prioritization
Deadline Tracking
File Organization
Time Management
Attention To Detail
Google Workspace
Microsoft Office
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Sales Support
Sales Coordination
Meeting Scheduling
Client Communication
Prospective Clients
Proposal Preparation
Presentations
Proofreading
CRM
HubSpot
Salesforce
Google Workspace
Microsoft Office
Calendars
Spreadsheets
Document Management
Task Tracking
Deadline Management
Branding
Marketing
Design
Creative Agency
Account Management
Business Development

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