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Added 12 mins ago
Associate, Direct Activation
WPP Media
Toronto, ON
WPP Media is looking for a curious, detail-oriented and collaborative media professional to join our Direct Activation team.
Added 12 mins ago
Associate, Direct Activation
WPP Media
Toronto, ON
WPP Media is looking for a curious, detail-oriented and collaborative media professional to join our Direct Activation team.
Added 12 mins ago
Director, Performance Marketing
Brex
Vancouver, BC
…minds in the industry. We’re committed to building a diverse team and inclusive culture and believe your potential should only be limited by how big you can dream. We make this a reality by…
Added 56 mins ago
OG
Community Specialist
Okanagan Game Developers' Association
Kelowna, BC
- Volunteer
…creators, OGDA brings together people working on boardgames, digital games, and tabletop games. The association aims to foster collaboration, skill development, and networking through…
Added 56 mins ago
SM
RQ11618 – UX Designer – Junior
S M Software Solutions Inc
Toronto, ON
- Internship
We are seeking a Junior UX Designer with experience designing intuitive, user-friendly, and visually appealing digital experiences for web and mobile applications. The ideal candidate will…
Added 56 mins ago
SM
RQ00833 – Program Manager – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
…stakeholder engagement, risk management, and the delivery of complex digital and data initiatives. The successful candidate will provide program leadership for Public Health Ontario's (PHO)…
Added 56 mins ago
SM
RQ10575 – Software Developer – ETL – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
We are seeking a Senior Software Developer – ETL with extensive experience in data migration, ETL development, data conversion, database technologies, and digital transformation…
Added 2 hours ago
UO
Research Profile Officer
University of Victoria
Victoria, BC
- Full-time
This position collaborates with VPRI, the central marketing and communications team and faculty communication officers to ensure research priorities are reflected in institutional marketing…
Added 2 hours ago
BA
Process Modeller - Biologics
Basetwo AI
Canada
- Full-time
Basetwo is building the AI layer for pharmaceutical and chemical manufacturing. Our AI-powered digital twin platform helps manufacturers accelerate the journey from lab to commercial…
Added 2 hours ago
CI
Artiste Concept Personnage / Character Concept Art
Cloud Imperium Games Montreal
Montreal, QC
- Full-time
Founded in 2012 by renowned game developer Chris Roberts, Cloud Imperium Games (CIG) is one of the largest global independent studios, 1,000+ employees, dedicated to delivering…
Added 2 hours ago
A
Senior Java Developer (Java / Spring Boot / React) – Backend & AI Features
Agilno
Toronto, ON
- Full-time
At Agilno, we have spent the last 10 years building digital products for product-led North American companies. We don’t just ‘crank out’ lines of code; we collaborate closely with our…
Added 2 hours ago
R
VP, Business Development - Canada
ReVisionz
Calgary, AB
- Full-time
…new work with existing clients across the full portfolio of digital asset enablement solutions: systems integration, data and AI solutions, consulting and managed services, with a focus on…
Added 2 hours ago
R
Director, Business Development - Canada
ReVisionz
Remote, Canada
- Full-time
- Remote
…new work with existing clients across the full portfolio of digital asset enablement solutions: systems integration, data and AI solutions, consulting and managed services, with a focus on…
Added 2 hours ago
R
VP, Business Development - Canada
ReVisionz
Remote, Canada
- Full-time
- Remote
…new work with existing clients across the full portfolio of digital asset enablement solutions: systems integration, data and AI solutions, consulting and managed services, with a focus on…
Added 3 hours ago
Associate, Direct Activation
WPP Media
Toronto, ON
WPP Media is looking for a curious, detail-oriented and collaborative media professional to join our Direct Activation team.
Added 3 hours ago
R
Director, Business Development - Canada
ReVisionz
Calgary, AB
- Full-time
…new work with existing clients across the full portfolio of digital asset enablement solutions: systems integration, data and AI solutions, consulting and managed services, with a focus on…
Added 3 hours ago
H
Designer
HRVST
Remote, Canada
- $60,000 to $75,000 CAD / year
- Full-time
- Remote
…briefs, and solve complex challenges across packaging, branding, digital, and web projects. You’ll work hand in hand with your pod’s Account Manager and Developer, collaborate with fellow…
Added 3 hours ago
H
Account Director
HRVST
Remote, Canada
- $90,000 to $105,000 CAD / year
- Full-time
- Remote
We’re not a boutique agency, we’re a small shop. We’re strong because of our team – the best idea always wins. We out-perform bigger agencies by applying small shop smarts to every project.…
Added 3 hours ago
SE
Senior Specialist, Offer Lifecycle Procurement
Schneider Electric
Calgary, AB · Montreal, QC
- Full-time
We are looking for an Offer Procurement Leader to join our global Digital Energy procurement team in Montréal. You will lead procurement for a global portfolio of strategic offers and…
Added 3 hours ago
AM
ASIC Verification Engineer, AI Networking IP
Advanced Micro Devices, Inc
Ottawa, ON
- Full-time
You want to develop yours skills in ASIC verification and digital design and join a world class team. You have a passion for continous improvement, and verification in general. You are a…
Added 3 hours ago
K
Project Manager, Audit Quality
KPMG
Oakville, ON · Toronto, ON · Vaughan, ON · ON
- Full-time
…administrative, operational, and project coordination. The team works closely with engagement teams, risk management, and national leadership to promote consistent audit execution,…
Added 3 hours ago
K
Manager - Copilot and AI Productivity
KPMG
Montreal, QC
- Full-time
You will be part of a diverse team of passionate professionals who are transforming the way organizations work through data, artificial intelligence, and emerging technologies.
Added 3 hours ago
R
Manager, Business Development - Canada
ReVisionz
Remote, Canada
- Full-time
- Remote
…new work with existing clients across the full portfolio of digital asset enablement solutions: systems integration, data and AI solutions, consulting and managed services, with a focus on…
Added 4 hours ago
S
Product / Domain Engineer - Fintech
SweetTech
Montreal, QC
- Full-time
…and improve it through real usage. Our product areas include digital signing, decisioning and workflow logic, and core financial…
Added 4 hours ago
R
Manager, Business Development - Canada
ReVisionz
Calgary, AB
- Full-time
…new work with existing clients across the full portfolio of digital asset enablement solutions: systems integration, data and AI solutions, consulting and managed services, with a focus on…

Brand Vision

Administrative Assistant

Toronto, ON, Canada

$50,000 to $55,000 CAD / year · Full-time

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Applications open in a new tab.

Job details

Pay: $50,000 to $55,000 CAD / year
Job type: Full-time
Apply by: Nov 23, 2026
Posting language: English
Posted: Oct 24, 2026

Original job description

About Brand Vision

Brand Vision is an award-winning branding and digital consultancy helping organizations strengthen their market position and turn business strategy into compelling brands and digital experiences. We partner with growing businesses and established organizations across Canada and the United States, bringing together expertise in brand strategy, design, web development, and digital marketing.

Based in Toronto, our team works closely with clients to understand their business, clarify their goals, and develop solutions that serve a clear commercial purpose. We bring the same care to how we work: thoughtful preparation, clear communication, attention to detail, and a commitment to delivering work that earns our clients’ trust.

About the Role

We are looking for a proactive and organized Administrative Assistant to support our sales team and day-to-day administrative activities.

You will help coordinate meetings, participate in sales calls, assist with proposals, and keep tasks and follow-ups organized. Your work will help ensure that our team is prepared, prospective clients receive timely communication, and important details are carried through from one step to the next.

Key Responsibilities

Coordinate sales meetings, manage scheduling, and prepare relevant documents and background information.
Attend sales calls, take accurate notes, and document client needs, decisions, and next steps.
Assist with preparing, formatting, and proofreading proposals, presentations, and other sales materials using input and approved information from the team.
Follow up with prospective clients as needed, share requested information, and coordinate next meetings in consultation with the sales team.
Maintain accurate CRM records, including contact information, meeting notes, proposal updates, and follow-up reminders.
Organize daily tasks, track deadlines and outstanding items, and communicate priorities or scheduling conflicts.
Maintain organized files, templates, and shared documents, and provide general administrative support to the team.

Qualifications

Experience in administrative support, sales support, coordination, customer service, or a related role.
Strong organizational and time management skills, with the ability to manage several priorities effectively.
Excellent written and verbal communication skills and confidence interacting with prospective clients.
Strong attention to detail when preparing documents, recording information, and managing schedules.
The ability to work promptly while maintaining accuracy and professionalism.
A proactive approach to following up, resolving routine issues, and keeping tasks moving.
Proficiency with Google Workspace or Microsoft Office, including documents, spreadsheets, presentations, and calendars.
Comfort learning new software and handling confidential business information with discretion.
Availability to work full-time, in person at our Toronto office.

Preferred Experience

The following would be considered an asset:

Experience in branding, marketing, design, or a creative agency environment.
Familiarity with HubSpot, Salesforce, or another CRM platform.
Experience supporting proposal preparation, client presentations, or sales coordination.

Working at Brand Vision

You will work closely with our sales and creative teams and gain practical exposure to how branding and digital projects develop from an initial conversation into a proposal. This role offers the opportunity to build your administrative and coordination skills while making a direct contribution to the team’s daily work.

Career Development

This role offers a foundation for a career in account management, sales, or business development within a branding and digital consultancy. Working closely with our team, you will gain practical experience in client communication, proposal preparation, and the process of developing new business relationships.

As your skills and understanding of our services grow, there may be opportunities to take on greater responsibility and progress into positions such as Account Manager or Sales Specialist. Career progression will reflect your performance, strengths, and professional interests, alongside the evolving needs of the business.

Apply About employer

More about this job

Responsibilities

Coordinate sales meetings and calls, document client needs and next steps, and support the preparation of proposals and presentations. Maintain CRM records, follow up with prospective clients, track tasks and deadlines, and provide general administrative support to the team.

Requirements

Candidates should have experience in administrative support, sales support, coordination, customer service, or a related role, along with strong organizational, communication, and time-management skills. Proficiency with Google Workspace or Microsoft Office, attention to detail, discretion with confidential information, and availability to work full-time in person in Toronto are required.

Skills

Administrative Support
Sales Coordination
Meeting Scheduling
Client Communication
Note-Taking
Proposal Preparation
Document Proofreading
CRM Management
Task Prioritization
Deadline Tracking
File Organization
Time Management
Attention To Detail
Google Workspace
Microsoft Office
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Sales Support
Sales Coordination
Meeting Scheduling
Client Communication
Prospective Clients
Proposal Preparation
Presentations
Proofreading
CRM
HubSpot
Salesforce
Google Workspace
Microsoft Office
Calendars
Spreadsheets
Document Management
Task Tracking
Deadline Management
Branding
Marketing
Design
Creative Agency
Account Management
Business Development

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