administrative assistant - post secondary institution
- Brandon, MB, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Overview
Languages
English
Education
3 years to less than 5 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
Tasks
Computer and technology knowledge
Security and safety
Health benefits
Languages
English
Education
- College/CEGEP
- or equivalent experience
- Information technology
- Executive assistant/executive secretary
3 years to less than 5 years
On site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
- Education
- Library
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Open and distribute mail and other materials
- Plan and control budget and expenditures
- Plan and organize daily operations
- Record and prepare minutes of meetings, seminars and conferences
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Advise senior management
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Perform basic bookkeeping tasks
- Consult with clients after sale to provide ongoing support
Computer and technology knowledge
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Information technology
- SharePoint
- MS Office
- Google Drive
- Electronic mail
- Telephone system
- MS Active Directory
Security and safety
- Criminal record check
- Child Abuse Registry check
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Work with minimal supervision
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Judgement
- Organized
- Client focus
- Time management
- Due diligence
Health benefits
- Dental plan
- Health care plan
- Vision care benefits
- As per collective agreement
More about this job
Responsibilities
Coordinate seminars, conferences, appointments, travel, and daily office operations while managing correspondence, records, data entry, and customer inquiries. Support senior management, maintain office supplies and filing systems, and perform basic bookkeeping and budget-related tasks.
Requirements
Requires a college/CEGEP education or equivalent experience, with an educational background in information technology or executive assistance, and 3 to less than 5 years of experience. Candidates should be proficient with Microsoft Office, SharePoint, Google Drive, and related office technologies, and demonstrate strong communication, organization, judgment, and time-management skills.
Skills
- Administrative Support
- Scheduling
- Meeting Coordination
- Budget Management
- Records Management
- Data Entry
- Customer Service
- Bookkeeping
- Travel Arrangements
- Written Communication
- Oral Communication
- Time Management
- Multitasking
- Attention to Detail
- Microsoft Office
- SharePoint
Benefits
- Dental Plan
- Health Care Plan
- Vision Care Benefits
- Financial Benefits As Per Collective Agreement
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Education
- Customer Service & Support
- Finance & Accounting
- Technology
Keywords
- Higher Education
- Education
- Library
- Administrative Support
- Executive Assistant
- Information Technology
- Seminar Coordination
- Conference Coordination
- Budget Management
- Meeting Minutes
- Appointment Scheduling
- Data Entry
- Customer Service
- Bookkeeping
- Records Management
- Travel Arrangements
- Microsoft Excel
- Microsoft Outlook
- Microsoft PowerPoint
- Microsoft Windows
- Microsoft Word
- SharePoint
- Microsoft Office
- Google Drive
- Active Directory
- Criminal Record Check
- Child Abuse Registry Check