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Brandon University

administrative assistant - post secondary institution

Brandon, MB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 5, 2026
Posting language: English
Posted: Nov 5, 2026

Original job description

Overview

Languages

English

Education

College/CEGEP
or equivalent experience
Information technology
Executive assistant/executive secretary

Experience

3 years to less than 5 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Work setting

Education
Library

Responsibilities

Tasks

Arrange and co-ordinate seminars, conferences, etc.
Open and distribute mail and other materials
Plan and control budget and expenditures
Plan and organize daily operations
Record and prepare minutes of meetings, seminars and conferences
Schedule and confirm appointments
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Compile data, statistics and other information
Advise senior management
Order office supplies and maintain inventory
Arrange travel, related itineraries and make reservations
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Perform data entry
Provide customer service
Perform basic bookkeeping tasks
Consult with clients after sale to provide ongoing support

Experience and specialization

Computer and technology knowledge

MS Excel
MS Outlook
MS PowerPoint
MS Windows
MS Word
Information technology
SharePoint
MS Office
Google Drive
Electronic mail
Telephone system
MS Active Directory

Additional information

Security and safety

Criminal record check
Child Abuse Registry check

Work conditions and physical capabilities

Ability to work independently
Fast-paced environment
Work under pressure
Tight deadlines
Attention to detail
Repetitive tasks
Large caseload
Work with minimal supervision

Personal suitability

Ability to multitask
Excellent oral communication
Excellent written communication
Judgement
Organized
Client focus
Time management
Due diligence

Benefits

Health benefits

Dental plan
Health care plan
Vision care benefits

Financial benefits

As per collective agreement

Apply About employer

More about this job

Responsibilities

Coordinate seminars, conferences, appointments, travel, and daily office operations while managing correspondence, records, data entry, and customer inquiries. Support senior management, maintain office supplies and filing systems, and perform basic bookkeeping and budget-related tasks.

Requirements

Requires a college/CEGEP education or equivalent experience, with an educational background in information technology or executive assistance, and 3 to less than 5 years of experience. Candidates should be proficient with Microsoft Office, SharePoint, Google Drive, and related office technologies, and demonstrate strong communication, organization, judgment, and time-management skills.

Skills

Administrative Support
Scheduling
Meeting Coordination
Budget Management
Records Management
Data Entry
Customer Service
Bookkeeping
Travel Arrangements
Written Communication
Oral Communication
Time Management
Multitasking
Attention to Detail
Microsoft Office
SharePoint

Benefits

Dental Plan
Health Care Plan
Vision Care Benefits
Financial Benefits As Per Collective Agreement

Visa sponsorship

Not detected in the job text

Keywords

Higher Education
Education
Library
Administrative Support
Executive Assistant
Information Technology
Seminar Coordination
Conference Coordination
Budget Management
Meeting Minutes
Appointment Scheduling
Data Entry
Customer Service
Bookkeeping
Records Management
Travel Arrangements
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Microsoft Windows
Microsoft Word
SharePoint
Microsoft Office
Google Drive
Active Directory
Criminal Record Check
Child Abuse Registry Check

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