Executive assistant
- Brandon, MB, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Experience
- Experience: 3 years to less than 5 years
- Working hours
- 35 hours per week
- Posting language
- English
- Posted
Original job description
- Work Term: Permanent
- Work Language: English
- Hours: 35 hours per week
- Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- Experience: 3 years to less than 5 years
- or equivalent experience
- University or college
- Public school
- Government administration
- Education
- Compile data to prepare documents
- Establish and co-ordinate administrative policies and procedures
- Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
- Analyze incoming and outgoing memoranda, submissions and reports
- Prepare and co-ordinate the production and submission of summary briefs and reports
- Prepare agendas and make arrangements for committee, board and other meetings
- Liaise with departmental and corporate officials and with other organizations and associations
- Plan, organize, direct, control and evaluate daily operations
- Provide customer service
- Arrange travel, related itineraries and make reservations
- Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
- Administer and deliver the negotiated collective agreement including terms and conditions of employment between union and employer
- Type and proofread correspondence, forms and other documents
- SharePoint
- MS PowerPoint
- MS Access
- MS Excel
- MS Office
- MS Outlook
- MS Word
- Spreadsheet
- Human resources
- Correspondence
- Business administration/management
- Criminal record check
- Child Abuse Registry check
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
- Accurate
- Dependability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Initiative
- Organized
- Reliability
- Team player
- Hardworking
- Quick learner
- Proactive
- Do you have experience working in this field?
- Do you have the required certifications listed in the job posting?
- Day
- Dental plan
- Health care plan
- As per collective agreement
- Parking available
More about this job
Responsibilities
Coordinate administrative policies and daily operations, prepare reports and correspondence, and organize meetings and travel for executives and committees. Provide customer service and administer employment terms under the negotiated collective agreement.
Requirements
Requires a college or other non-university certificate or diploma from a one- to two-year program and three to less than five years of experience, or equivalent experience. The role calls for strong communication, organization, accuracy, dependability, flexibility, and proficiency with Microsoft Office tools; criminal record and child abuse registry checks are required.
Skills
- Report Preparation
- Meeting Coordination
- Executive Committee Support
- Correspondence
- Travel Arrangements
- Customer Service
- Human Resources
- Microsoft SharePoint
- Microsoft PowerPoint
- Microsoft Access
- Microsoft Excel
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
Benefits
- Health Benefits
- Dental Plan
- Health Care Plan
- Financial Benefits
- Parking
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Education
- Human Resources
- Management & Leadership
- Government & Public Sector
Keywords
- University
- College
- Public School
- Government Administration
- Administrative Policies
- Executive Committees
- Boards Of Directors
- Meeting Agendas
- Daily Operations
- Customer Service
- Travel Reservations
- Invoices
- Financial Statements
- Contracts
- Collective Agreement
- Human Resources
- Business Administration
- SharePoint
- Microsoft PowerPoint
- Microsoft Access
- Microsoft Excel
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Spreadsheets
- Criminal Record Check
- Child Abuse Registry Check