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Brandon University

Payroll Administrator

Brandon, MB, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Nov 22, 2026
Working hours: 36.25 hours per week
Posting language: English
Posted: Oct 23, 2026

Original job description

City of Brandon Posted: October 22, 2026

Expires: November 21, 2026

Location

410 9th Street, Brandon, Canada

Job Type

Full-time (permanent)

Category

Administration

Application Procedure

Resume, Cover Letter

Contact Name

HR

Phone Number

204-729-2240

Description

Payroll Administrator

Payroll - Human Resources

More than one position may be filled*

Competition #280

Please apply with a cover letter and resume online at: https://jobbank.brandon.ca/

Position Conditions: This is a full-time, permanent position of 36.25 hours per week. This position is not part of a collective agreement and is open to all interested parties. The City of Brandon reserves the right to underfill this position.

Successful applicants must obtain satisfactory results from a criminal background investigation.

The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.

NOTE: The City of Brandon requires proof of mandatory qualifications. Please ensure these documents are attached when completing your application.

Rate of Pay: $66,963.35 annually (2026 Rates)

Closing Date: 11:59 pm on November 5, 2026.

This competition will include testing and an interview.

PURPOSE OF POSITION

As part of a team, the Payroll Administrator is responsible for processing the bi-weekly payroll for the hourly and salaried employees of the City of Brandon and partner agencies.

Typical Duties And Responsibilities

Processes bi-weekly payroll, ensuring accuracy and timeliness.
Processes all incoming time sheets/reports, verifies hours and discusses discrepancies on reports with supervisors if needed.
Calculates earnings, special payments, and benefits for the biweekly payroll.
Computes deductions such as income tax, employment and other insurances, union payments, medical and pension plans, garnishments, charitable donations and other special allowances and taxable benefits.
Calculates the prorating of accruals such as vacation time and stat banks.
Prepares remittances for government, benefit providers and union associations.
Prepares and distributes accounts payables to appropriate organizations on behalf of deductions withheld from employees’ pay cheques.
Prepares and forwards accounts receivables for payroll services performed for arms-length organizations and unions.
Reconciliation of various general ledger accounts and preparation of journal entries as they pertain to payroll.
Prepares, prints, and distributes various daily, weekly, and/or monthly payroll reports to appropriate people.
Maintains records pertaining to employee information, including new hires, rates of pay, deductions, employment dates, addresses, and entering data into the computer system.
Researches and resolves payroll queries/issues.
Trains and monitors City staff on the coding and inputting of bi-weekly payroll information.
Works with Information Technology to establish and maintain computer systems to record and produce payroll information and monitor/test new program releases to ensure appropriate service is maintained.
Prepares Records of Employment, government reports, surveys, and pension reports as required.
Prepares for year-end balancing and reporting.
Prepares annual T4 and T4A information, produces and distributes T4 and T4A documentation.
Responds to enquiries/requests relating to Payroll from employees, supervisors, government agencies and the public, both in person and by telephone.
Prepare ad hoc employee payroll reports to managers.
Verifies the data approved by managers on employee change notices to ensure accuracy.
Follows government legislated deadlines for various remittances and reports.
Responsible for paying over 750 employees and $ 2.3 million in gross wages biweekly.
Adjusts employees’ income, deductions, and benefits as necessary.
Follows up with managers who are late approving employee timesheets.
Provides information to collective agreement bargaining teams.
Accepts cash payments from employees for benefits and insurance while on a leave of absence.
Develops, recommends, documents, and coordinates the implementation of GOG’s, policies, and procedures to ensure the efficiency and effectiveness of payroll functions.
Calculates continuous seniority dates.
Review, interpret and implement payroll‑related clauses across City policies and multiple collective agreements, including CUPE, IAFF, BPA, E-911 and ATU.
Calculates retroactive pay and other salary adjustments.

NOTE: The duties listed are not set forth for the purpose of limiting the assignment of work. They are not to be construed as a complete list of the many duties to be performed under the position title or those to be performed temporarily outside an employee's normal line of work.

Mandatory Qualifications & Experience

Grade 12, G.E.D., C.A.E.C., or Mature High School Diploma.
Post‑secondary education in Business Administration, Management, Human Resources, Accounting, or an equivalent combination of education and relevant work experience.
Payroll Compliance Practitioner (PCP) certification or willingness to obtain the certification within a defined period.
Minimum three (3) years’ experience administering a computerized payroll system.

Preferred Qualifications & Experience

Course work or training in general accounting practices is an asset.
Minimum three (3) years’ experience in Dayforce is an asset.
Five (5) or more years’ experience in payroll administration preferred.

WORK CONDITIONS

The Payroll Administrator works independently and in a team environment.
Works in coordination as part of the Human Resources team to deliver quality human resource services to the organization (daily);
Wide variety of tasks requiring ability to manage multiple projects and make independent decisions (daily);
Works in a shared and consultative manner with other employees (daily);
Self-motivated and quality driven to perform independent projects (daily);
Responsible to the Payroll Officer.

Please contact HR@brandon.ca for a complete job description

The City of Brandon is committed to an inclusive, barrier free environment and will accommodate the needs of applicants under the Accessibility for Manitobans Act (AMA) throughout all stages of the recruitment and selection process. We thank all applicants for their interest; only those advancing in the competition will be contacted. If contacted to participate in the process, please advise if you require an accommodation. If you are interested in finding out more about the City of Brandon job opportunities as soon as they are posted, please follow us on Facebook or X!

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More about this job

Responsibilities

Processes accurate and timely biweekly payroll for more than 750 employees, including earnings, deductions, benefits, remittances, reconciliations, and payroll reporting. Maintains employee payroll records, resolves inquiries, prepares year-end and government documentation, and supports payroll systems, procedures, and compliance with policies and collective agreements.

Requirements

Requires a high school diploma or equivalent, post-secondary education in a relevant business, human resources, or accounting field (or equivalent education and experience), and at least three years administering a computerized payroll system. Payroll Compliance Practitioner certification is required or must be obtained within a defined period; Dayforce experience and five or more years of payroll administration experience are preferred.

Skills

Payroll Administration
Biweekly Payroll Processing
Time Sheet Verification
Payroll Calculations
Tax and Deduction Processing
Benefits Administration
Payroll Reconciliation
General Ledger Reconciliation
Journal Entries
Payroll Reporting
Records of Employment Preparation
Year-End Reporting
T4 and T4A Preparation
Dayforce
Collective Agreement Interpretation
Payroll Issue Resolution

Visa sponsorship

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Keywords

Payroll Administration
Biweekly Payroll
Computerized Payroll System
Dayforce
Payroll Compliance Practitioner
Time Sheets
Earnings Calculations
Payroll Deductions
Income Tax
Employee Benefits
Pension Plans
Garnishments
Remittances
Accounts Payable
Accounts Receivable
General Ledger
Journal Entries
Payroll Reports
Records of Employment
T4
T4A
Year-End Balancing
Collective Agreements
Retroactive Pay
Payroll Reconciliation
Government Reporting
Employee Records
Payroll Systems Testing
Payroll Policies and Procedures

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