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Branksome Hall

Administrative Assistant, Academics

Toronto, ON, Canada

Pay: $50,123 to $62,570 CAD / year
Job type: Full-time · Contract
Experience: 3+ years of related experience in an administrative capacity, preferably in an academic environment
Posting language: English
Posted: Sep 22, 2026

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Original job description

Administrative Assistant, Academics

Employment Terms: Full-Time, Contract (18 months)

Start Date: October 2026

Join a dynamic and vibrant community where you're not just working, but are inspired to grow, create, and make a difference every step of the way! At Branksome Hall, a leading IB World School for girls in Toronto, you'll be surrounded by more than 900 bright students and 240 passionate colleagues, all in an atmosphere that thrives on innovation, collaboration and creativity. Our core values - Sense of Community, Inclusiveness, Creativity, and Making a Difference - will ignite your passion and inspire you to reach new professional heights.

Get ready to embark on a truly rewarding career where your impact will help shape a better, brighter future!

The Opportunity:

A member of the Academics team, and working closely with the Registrar, the Administrative Assistant provides administrative support to the Academics department, including in the areas of records management, events, communications, course selection and exams. The Assistant maintains the Ontario Student Records (OSR) for the Senior and Middle School (SMS), ensuring transfer of records for new students, students from the Junior School (JS) to the SMS and keeping records up to date. The incumbent coordinates events such as Curriculum Night, Parent-Teacher Meetings, and provides support to course selection, and exams.

In addition, the Administrative Assistant, Academics is also a member of the Chandaria Research Centre (CRC), providing administrative support to the Director, the overall operations and the Advisory Board.

Key Accountabilities include, but are not limited to:

Administration & Compliance of Student Records: Maintain, store, and dispose of Ontario Student Records (OSRs) for Middle and Senior School students (Grades 7–12) in full compliance with Ontario Ministry of Education guidelines, accreditation standards, and privacy legislation.
Onboarding & Offboarding Records: Coordinate the collection, intake, and transfer of academic files with admissions, incoming families, and outgoing schools to ensure seamless student transitions.
Confidential Documentation: Ensure the secure filing and management of specialized academic records.
Transcripts & Credential Verification: Process requests for transcripts, diplomas, and education verifications for current students and alums.
Records Preservation & Year-End Operations: Maintain file integrity, accuracy, and long-term security across all physical and digital record systems, processing annual rollover and file archiving procedures.
Events Coordination: Coordinate and provide logistical and communication support to academic related events such as Parent-Teacher Meetings, Curriculum Night and other events, liaising with parents, teachers, staff, and IT, as needed.
After School Testing: Coordinate after-school testing, including the teacher supervision schedule, testing binders, maintaining weekly student testing spreadsheets, and consolidate data bi-monthly.
Student Information Systems Support: In partnership with the Registrar, liaise with IT to ensure accurate course and student data is uploaded into all student information systems and generate reports periodically through the year to support the grade review process in Grades 7-12.
Course Selection and Timetabling: Participate in timetabling related activity, including course selection support, updating student course changes over the summer and throughout the school year as directed, and making in student information systems
Exam Support: Work closely with the Registrar to provide logistical support to June Exams and serve as the June Lead Proctor.
Chandaria Research Centre: Provide administrative support to the Director, Chandaria Research Centre (CRC) and the operations, including calendaring, meeting and event support tracking budgets, event support, preparation of displays, and updating CRC Portal page.

Candidate Profile:

University degree and/or a relevant recognized community college program or equivalent work experience
3+ years of related experience in an administrative capacity, preferably in an academic environment
Advanced computer skills with MS Office (Word, Excel and PowerPoint), Google Drive, and academic databases
Excellent interpersonal skills and ability to liaise with various constituents
Strong attention to detail and accuracy
Highly organized and able to prioritize in a fast paced and high volume environment
Adaptable to changing priorities with short deadlines
Excellent communication skills, both verbal and written
Ability to maintain confidentiality with with utmost discretion
Good judgment, professional attitude, and detail-oriented ability
Ability to remain calm and address situations under pressure
Familiarity with database systems such as UCAS, OUAC, Naviance and the university application process are considered an asset.

Why Join Branksome Hall:

Joining Branksome Hall will change your life. Along with highly collaborative, mission-driven colleagues and a stimulating environment, Branksome Hall offers the opportunity to:

Earn a competitive salary and generous vacation, taxable lunch benefit, health & dental benefits and pension plans, including contributions to the Ontario Teachers’ Pension Plan (OTPP) for eligible employees;
Join a strong community with a commitment to students and to the growth and development of employees through ongoing professional development and mentorship;
Opportunity for some hybrid work depending on the role.
Engage with a network of internationally renowned industry experts, leaders and entrepreneurs;
Access state-of-the-art facilities and resources to support wellness, such as the Athletics and Wellness Centre.

Target Hiring Range: $50,123 - $ 62,570

How to Apply:

Bring your vision, passion and creativity to Branksome Hall. Tell us about yourself and how you will make a difference in the lives of girls by submitting your application to our careers page. Please name any document you are uploading during the application process with your First and Last Name and type of document (eg: resume, cover letter).

Applications will be reviewed on an ongoing basis beginning September 30, 2026 and the posting will remain active until the position is filled.

Please be advised that a closed AI system may be employed in our recruitment process to enhance efficiency and the review of all candidates. While this technology helps us assess qualifications, our team actively reviews outcomes to identify and address any potential assumptions or biases throughout the process.

Applications (resume and cover letter) can also be sent to:

Branksome Hall – Human Resources

10 Elm Avenue

Toronto, Ontario

M4W 1N4

Branksome Hall is an equal opportunity employer and welcomes applications from all candidates who meet the minimum requirements for the position. Branksome Hall is strongly committed to diversity, equity and inclusion within its community and welcomes applications from racialized persons/persons of colour, Indigenous/Aboriginal People of North America, persons with (dis)abilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas, and champion diversity in its broadest sense. Accommodations are available upon request for candidates engaging in all parts of the recruitment and selection process at Branksome Hall.

We thank all applicants in advance; however, only those selected for an interview will be contacted.

To learn more about Branksome Hall, visit our website at: branksome.on.ca.

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More about this job

Responsibilities

The Administrative Assistant provides comprehensive support to the Academics department, including records management, event coordination, and student information system maintenance. They also provide administrative support to the Chandaria Research Centre, assisting the Director with operations and advisory board activities.

Requirements

Candidates must possess a university degree or relevant community college program, along with at least 3 years of administrative experience. Proficiency in MS Office, Google Drive, and academic database systems is required, alongside strong organizational and communication skills.

Skills

Records management
Events coordination
Administrative support
Data entry
Communication
Organization
Attention to detail
Microsoft Office
Google Drive
Student information systems
Confidentiality
Time management
Interpersonal skills
Problem solving
Database management

Benefits

Competitive salary
Generous vacation
Taxable lunch benefit
Health benefits
Dental benefits
Pension plans
Ontario Teachers' Pension Plan (OTPP)
Professional development
Mentorship
Athletics and wellness centre access

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Academics
Ontario Student Records
OSR
Records Management
Events Coordination
Student Information Systems
Course Selection
Timetabling
Chandaria Research Centre
MS Office
Google Drive
Data Accuracy
Compliance
Privacy Legislation
Transcripts
Credential Verification
Education
Administrative Support
Logistics

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