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Added 9 mins ago
CO
Inventory Coordinator
Culligan of Canada
London, ON
- $21 CAD / hour
- Full-time
Culligan offers a full line of water treatment products for every problem. We provide the dependable service and technical expertise that has made Culligan the water solution choice for…
Added 24 mins ago
OS
OSC Program Coordinator (Toronto)
Ottawa Safety Council
Ottawa, ON
- Full-time
Assist the Senior Coordinator with logistical aspects of the program including meetings, seminars, workshops, special projects, and events.
Added 24 mins ago
B
Facilities Services Coordinator
BGIS
Toronto, ON
- Full-time
The Facilities Services Coordinator provides customer service and front-line support to BGIS clients with respect to the maintenance and operations of their buildings and sites. Specific…
Added 25 mins ago
Safety Coordinator
Price Industries Limited
Winnipeg, MB
Pension Matching Program - Invest in your future with each pay cheque through our Defined Contribution Pension Plan and we will match your contribution (up to 3% of your salary).
Added 25 mins ago
Sales Coordinator- Mat Leave Coverage
Northland Properties
Saskatoon, SK
We are seeking a dynamic Sales Coordinator person to join our team. This unique individual must possess excellent organization and communication skills in customer relations, Sales…
Added 25 mins ago
Propane Specialist - Service
Superior Plus Propane Talent Acquisition
Lloydminster, AB
Reporting to the District Manager and collaborating daily with the Delivery Coordinator, the primary responsibility of the Propane Specialist is to deliver propane. This role also handles…
Added 39 mins ago
BG
Dealer Development Sales Coordinator
Brandt Group of Companies
Regina, SK
- Full-time
…working with the dealer development director to create territory and dealer reporting for better alignment between sales and manufacturing while working with the sales analytics team (45%…
Added 39 mins ago
N
Network Ops Control Centre Technician
Northwestel
Yellowknife, NT
- Full-time
The Network Operations Centre (NOC) Coordinator is responsible for monitoring and maintaining Northwestel's telecommunications network infrastructure to ensure reliable service delivery.…
Added 39 mins ago
VC
AZ Truck Driver - Local Runs
Vuteq Canada Inc.
Woodstock, ON
- Up to $29.6 CAD / hour
Opportunity to join the transportation team as an AZ driver to deliver parts to our customers and complete pick-ups.
Added 39 mins ago
Senior Business Services Coordinator
Convergint Technologies Ltd
Calgary, AB
Convergint Technologies is looking for a full-time, team-oriented, results-driven Senior Business Services Coordinator to join our amazing culture at our Calgary location. The Business…
Added 54 mins ago
UO
Security Agent
University of Alberta
AB · Edmonton, AB
- Full-time
…Agents under the Alberta Solicitor General Public Security Program. Agents must hold an Individual license under the Security Services and Investigators Act. Employees at this range do not…
Added 1 hour ago
TD
Furniture Repair Technician
The Dufresne Group
Mississauga, ON
- Full-time
Are you ready to take on a role at our bustling distribution center and in our guest’s homes? If so, we want you to join our team!
Added 1 hour ago
CO
Specialized Instructor, Uncertified (Art)
City of Belleville
Belleville, ON
- $26.93 to $29.13 CAD / hour
- Temporary
Responsible for planning, implementation, instruction and leadership for your designated program delivering a fun and safe experience for participants. Provide program adaptions as needed…
Added 1 hour ago
CO
Specialized Instructor, Certified (Pilates)
City of Belleville
Belleville, ON
- $32.68 to $35.35 CAD / hour
- Temporary
Responsible for providing instruction and leadership for your designated program.
Added 1 hour ago
VC
AZ Truck Driver - Local Runs
Vuteq Canada Inc.
Woodstock, ON
- Up to $29.6 CAD / hour
Opportunity to join the transportation team as an AZ driver to deliver parts to our customers and complete pick-ups.
Added 1 hour ago
VC
Program Coordinator, Hospice Services - Full-time
VON Canada (Ontario)
Whitby, ON
- $24.18 to $25.69 CAD / hour
- Full-time
Manages volunteers and staff within the program, taking the lead in orientation of program resources, training and in-services within the framework of VON Quality Management standards.
Added 1 hour ago
FI
Intermediate Contracts Coordinator
Fleetway Inc.
Dartmouth, NS
- Full-time
Fleetway is seeking an Intermediate Contracts Coordinator to support the administration and management of contracts throughout their lifecycle. Reporting to the Contracts team, this role…
Added 1 hour ago
BN
Waterfront Operations Coordinator
Build Nova Scotia
Halifax, NS
- Full-time
The Waterfront Operations Coordinator supports the safe, efficient, and customer-focused operation of marina facilities across the waterfront portfolio. Reporting to the Area Manager, this…
Added 2 hours ago
Sales Coordinator
Canad Inns
Winnipeg, MB
We are seeking a highly organized and detail-oriented Sales Coordinator to support the Sales Team at Canad Inns. This role is ideal for a professional who thrives in a dynamic hospitality…
Added 2 hours ago
Propane Cylinder Driver
Superior Plus Propane Talent Acquisition
Guelph, ON
Reporting directly to Market Manager and collaborating regularly with the Delivery Coordinator, our Cylinder Drivers are responsible for the safe and timely delivery of product to our…
Added 2 hours ago
Operations Team Lead
Circle of Care, Sinai Health
Toronto, ON
In this role you will lead with exceptional customer service and innovative thinking. You will assist with staff escalations. You will be responsible for supporting day-to-day operations…
Added 2 hours ago
LC
Health Service Coordinator
Loblaw Companies Limited
Mississauga, ON
- Full-time
The Health Services Coordinator is directly responsible for coordinating and organizing deliveries of medication; indexing patient documents and general customer service items required…
Added 2 hours ago
JI
Intermediate Contracts Coordinator
J.D. Irving, Limited
NS · Dartmouth, NS
- Full-time
Fleetway is seeking an Intermediate Contracts Coordinator to support the administration and management of contracts throughout their lifecycle. Reporting to the Contracts team, this role…
Added 3 hours ago
H
Catering Coordinator
Havergal
Fredericton, NB
- Full-time
…determined based on relevant skills, experience, qualifications, and internal equity. In addition to base salary, eligible employees may be entitled to other elements of total compensation,…
Added 3 hours ago
PE
Manager, Client Experience (Experiential Marketing)
Proof Experiences
Toronto, ON · Greater Toronto Area, Canada
- Full-time
· Oversee Brand Ambassador hiring, training and performance management

Breakthrough Academy

Coaching Coordinator

Vancouver, BC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 4, 2026
Posting language: English
Posted: Oct 5, 2026

Original job description

COACHING COORDINATOR

Do you get energy from helping hardworking entrepreneurs in construction, trades, and contracting build stronger businesses, even when your work happens behind the scenes?
Are you the person who can take a busy coaching calendar, multiple moving parts, and a dozen important details and make the whole experience feel seamless for everyone involved?
Do you care about what happens after a great coaching session, making sure business owners have the right resources, clear next steps, and the support to put what they’ve learned into action?
Do you enjoy working with coaches who are deeply invested in their Members’ success and helping them spend more time coaching and less time chasing logistics?
Are you at your best when you’re coordinating presenters, preparing meetings, managing communications, tracking follow-ups, and making sure nothing important gets lost along the way?
Do you take pride in being reliable, organized, and one step ahead, especially when your work helps business owners make real progress in their companies?
Would you be excited to join a company with serious momentum, a genuinely strong culture, and a mission that has a direct impact on entrepreneurs and the teams they lead?

If this sounds like you, read on.

ABOUT BREAKTHROUGH ACADEMY

Breakthrough Academy specializes in helping high-performing entrepreneurs in the contracting industry grow their businesses by implementing excellent operational systems into their companies. We believe in the unlimited potential of entrepreneurship and help our Members (customers) break through barriers and take their businesses to the next level. Our proprietary training program brings systemization to a contracting company's operations, develops an entrepreneur's core business skills, and holds accountability to goals through a clear business plan.

Breakthrough Academy is now 11 years old and evolving rapidly, with over 750 business owners developing inside our program, and an incredible team of 55+ individuals who make an impact on our Members every single day. We're now entering one of the most exciting chapters in our company's history. We have a proven market, a strong brand, an incredible community of Members, and a tremendous opportunity ahead of us.

Our Coaching team works directly with the business owners who come to BTA ready to make meaningful changes in their companies. Behind every coaching meeting is a great deal of coordination: getting the right people in the room, preparing coaches and presenters, making information easy to access, and following through so Members can keep moving forward. We’re looking for a Coaching Coordinator who takes ownership of those details and helps deliver a consistent, high-quality experience for our Members and coaches.

This is where you come in.

THIS IS FOR YOU IF:

You care about the people behind the businesses we serve. You know that a well-run meeting or timely follow-up can help a busy owner stay engaged and take the next step.
You have a high bar for yourself. You notice the missing detail, follow through on commitments, and want coaches and Members to be able to count on you.
You enjoy making complex schedules and recurring meetings run smoothly. Preparing a presenter, coordinating a session, managing breakout rooms, and getting the recording and resources out afterward all feel like parts of one job to you.
You communicate clearly. You can turn meeting notes and scattered updates into an email that tells people what they need to know and what happens next.
You’re comfortable with structure and routine. Checklists, timelines, and systems help you deliver great work consistently, and you can see when a process needs to improve.
You don’t wait for someone to ask whether a follow-up was sent or a task was completed. You keep track, check in, and close the loop.
You like being part of a team. You’re happy to help coaches, coordinate with Sales and Member Success, and make transitions easier for the Members moving through our program.
You want to work somewhere that has ambition without the corporate bureaucracy. People here care about winning, growing, and doing exceptional work, but they also care about their families, friends, hobbies, travel, and having a life outside of work.

IN THE ROLE, YOU WILL:

Coordinate recurring coaching sessions and group meetings, keeping schedules, calendar invitations, agendas, presenters, coaches, and members aligned.
Manage meeting preparation and follow-up, including presenter outreach, practice sessions, reminder emails, recordings, slide decks, and key takeaways.
Support live online sessions by setting up groups and breakout rooms, tracking attendance, admitting participants, and helping each session run smoothly.
Write and send clear, timely communications before and after meetings, tailoring information and resources to the members and groups attending.
Track meeting notes, action items, attendance, member requests, and follow-ups in our systems so coaches have accurate information and next steps are completed.
Support members throughout their coaching program, including onboarding, check-ins, meeting bookings, group changes, and transitions between program stages or coaches.
Help onboard new coaches by coordinating schedules, opportunities to observe experienced coaches, training, system access, and key milestones.
Keep coaching resources, recordings, meeting materials, standard operating procedures, and program information organized and up to date, and help improve the systems the team relies on.
Work closely with the coaching, sales, member support, and operations teams to coordinate updates, support events and program milestones, and deliver a smooth member experience.

EXPERIENCE REQUIRED

Experience in a coordination, administrative, operations support, or similar role involving schedules, meetings, and multiple stakeholders.
Experience supporting recurring meetings or programs from preparation through live execution and follow-up.
Strong calendar and meeting logistics skills, including coordinating invitations, presenters, video meetings, and changing schedules.
Clear written communication skills and experience preparing emails, updates, meeting notes, or follow-up materials for different audiences.
Experience using task management systems, checklists, or workflows to track deadlines, action items, and work across several priorities.
Strong attention to detail and the ability to keep records, resources, and documentation accurate and easy for others to use.
Comfort working with Zoom, Google Workspace, and scheduling tools, with the ability to learn systems such as Asana and Zoho CRM quickly.
Experience creating, following, or improving SOPs and repeatable processes.
The ability to work effectively with people across different teams and keep information flowing between them.
Reliability and sound judgment when handling Member information, internal communications, and time-sensitive requests.
A practical, hands-on approach. You’re comfortable doing the detailed work, solving problems as they come up, and seeing things through to completion.

THE BENEFITS

Play a meaningful part in helping construction, trades, and contracting business owners build stronger companies and create more opportunity for the people on their teams.
Join a growing, founder-led company where you can know the people you work with and see the impact of your work every day.
Work alongside - and learn from - ambitious, thoughtful people who care deeply about doing great work and genuinely enjoy working together.
Be part of a culture that values quality of life. We work hard, but we also care about family, friendships, travel, hobbies, and having a life outside of work.
Enjoy a competitive compensation package, including a strong base salary, RRSP matching, extended health benefits, and paid time off.
Enjoy amazing travel perks and company events in epic locations, with our team events this year ranging from the warm beaches of Cabo to the serene outdoors in Canmore.

If this sounds like you and you feel ready to take on an awesome new adventure, use the application form below and let us know why you’d be a great fit for our team!

We thank you for your time and interest. We will reach out directly to shortlisted applicants.

Apply About employer

More about this job

Responsibilities

Coordinate recurring coaching sessions and group meetings, including scheduling, preparation, live-session logistics, communications, and follow-up. Support members and coaches through onboarding and program transitions, maintain accurate resources and records, and collaborate across teams to improve the coaching experience and its supporting processes.

Requirements

Requires experience in a coordination, administrative, or operations support role involving schedules, meetings, and multiple stakeholders, along with strong meeting logistics, written communication, organization, and follow-through. Candidates should be comfortable with Zoom, Google Workspace, task-tracking workflows, and SOPs, and able to learn Asana and Zoho CRM.

Skills

Meeting Coordination
Calendar Management
Scheduling
Written Communication
Stakeholder Coordination
Attention to Detail
Task Tracking
Process Improvement
Standard Operating Procedures
Member Support
Onboarding
Recordkeeping
Zoom
Google Workspace
Asana
Zoho CRM

Benefits

RRSP Matching
Extended Health Benefits
Paid Time Off
Travel Perks
Company Events

Visa sponsorship

Not detected in the job text

Keywords

Coaching Coordination
Construction
Trades
Contracting
Meeting Logistics
Calendar Invitations
Agendas
Presenter Coordination
Practice Sessions
Reminder Emails
Breakout Rooms
Attendance Tracking
Meeting Recordings
Slide Decks
Meeting Notes
Action Items
Member Onboarding
Coach Onboarding
Program Transitions
Resource Management
Standard Operating Procedures
Process Improvement
Zoom
Google Workspace
Asana
Zoho CRM
Member Success
Cross-Functional Collaboration

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