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Added 10 mins ago
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Catering Coordinator
Havergal
Fredericton, NB
- Full-time
…determined based on relevant skills, experience, qualifications, and internal equity. In addition to base salary, eligible employees may be entitled to other elements of total compensation,…
Added 23 mins ago
UF
Geraldton PT Community Coordinator
United for Literacy formerly Frontier College
Geraldton, ON
- Part-time
This position is part of the Northern Ontario team and reports to the Regional Manager based in Thunder Bay. The Community Coordinator-Geraldton works both independently and collaboratively…
Added 23 mins ago
UF
Longlac PT Community Coordinator
United for Literacy formerly Frontier College
Greenstone, ON · Longlac, ON
- Part-time
This position is part of the Northern Ontario team and reports to the Regional Manager based in Thunder Bay. The Community Coordinator-Longlac works both independently and collaboratively…
Added 39 mins ago
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Workplace Experience Coordinator
dentsu
Toronto, ON
- Full-time
The Workplace Experience Team is mandated to provide a positive, welcoming, and safe office experience for staff, clients and our partners. The Workplace Experience Coordinator plays an…
Added 39 mins ago
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Housing Coordinator
Beendigen
Thunder Bay, ON
- Full-time
The Housing Coordinator is responsible for managing the daily operations of Wakaigin Housing and in the maintenance of other Beendigen properties.
Added 53 mins ago
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Senior Marketing Coordinator
PheedLoop
Toronto, ON
- Full-time
PheedLoop powers live events around the world. From intimate campus summits to major trade shows and conferences, we give organizers the tools to run smarter, more connected experiences…
Added 53 mins ago
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Manager, Client Experience (Experiential Marketing)
Proof Experiences
Toronto, ON · Greater Toronto Area, Canada
- Full-time
We’re proud to share that Proof Experiences was recognized by The Globe and Mail’s Report on Business as one of Canada’s Top Growing Companies 2025, and is ranked #15 on The Globe and…
Added 1 hour ago
Marketing Coordinator - 6 Month Contract
The Canada Life Assurance Company
Toronto, ON
We’re looking for a Marketing Coordinator to support the planning, coordination and execution of marketing initiatives in Sales Enablement. This role will work closely with Marketing…
Added 2 hours ago
HR
Project Coordinator
Hitachi Rail
Toronto, ON
- Full-time
Coordinate project team building activities, celebrations, and events.
Added 3 hours ago
UO
Instructional Support Coordinator – WE Accelerate
University of Waterloo
Waterloo, ON · William M. Tatham Centre
- Full-time
Co-operative and Experiential Education - Work-Integrated Learning Programs
Added 3 hours ago
UO
Undergraduate Coordinator
University of Waterloo
Waterloo, ON · Mathematics & Computer
- Full-time
Applications and admissions for programs, e.g. co-op admissions
Added 3 hours ago
UO
Industry Engagement Coordinator
University of Waterloo
Waterloo, ON · William M. Tatham Centre
- Full-time
The Coordinator plays a key role in the planning of events and activities for CEE staff; targeted at generating employer leads, strengthening existing employer relationships through…
Added 3 hours ago
UO
Events Coordinator
University of Waterloo
Waterloo, ON · William M. Tatham Centre
- Full-time
The Events Coordinator is the primary point of contact for the Employer Information Sessions (EIS) portfolio, and is responsible for the planning, coordination, implementation, and…
Added 3 hours ago
UO
Academic Services Coordinator
University of Waterloo
Waterloo, ON · Pearl Sullivan Engineering Building
- Full-time
The Academic Services Coordinator provides a board spectrum of responsibilities including but not limited to client service, academic integrity, scheduling, support for core functions…
Added 3 hours ago
UO
Graduate Program Coordinator
University of Waterloo
Waterloo, ON
- Full-time
The Graduate Program Coordinator administers academic services and advises graduate students in the department. The position is responsible for providing effective administrative support to…
Added 3 hours ago
UO
Academic Services Coordinator
University of Waterloo
Waterloo, ON · Centre Environment & Info Tech
- Full-time
The Academic Services Coordinator provides a broad spectrum of responsibilities including but not limited to client service, academic integrity, scheduling, support for core functions (e.g.…
Added 3 hours ago
UO
Student Transition and Engagement Officer
University of Waterloo
Waterloo, ON · B.C. Matthews Hall
- Full-time
The Student Transition and Engagement Officer is responsible for the development and facilitation of events, initiatives, and processes that foster undergraduate student engagement and…
Added 3 hours ago
UO
Coordinator, Desk Services & Operations
University of Waterloo
Waterloo, ON
- Full-time
The Coordinator, Desk Services and Operations is responsible for the coordination of Front Desk operations, which includes scheduling and supervision of all Front Desk student-staff in five…
Added 3 hours ago
UO
Research Graduate Programs Coordinator
University of Waterloo
Waterloo, ON · B.C. Matthews Hall
- Full-time
The Research Graduate Programs Coordinator (RGPC) provides service to enhance the effective and efficient delivery for the research graduate programs student experience at the School of…
Added 3 hours ago
UO
Administrative Coordinator
University of Waterloo
Waterloo, ON
- Full-time
The Administrative Coordinator plays a central role in supporting the academic, administrative, and operational functions of the School of Environment, Enterprise, and Development (SEED).…
Added 3 hours ago
UO
Academic Services Coordinator
University of Waterloo
Waterloo, ON · Pearl Sullivan Engineering Building
- Full-time
The Academic Services Coordinator provides a board spectrum of responsibilities including but not limited to client service, academic integrity, calendar management, support for core…
Added 4 hours ago
JF
Development & Community Engagement Manager
Jewish Federation of British Columbia (JFBC)
BC · West Vancouver, BC
- Internship
Coordinate and lead JSABC events, educational programs and fundraising activities.
Added 5 hours ago
MW
Reservations Coordinator
Mike Wiegele Helicopter Skiing
BC · MWHS
- Full-time
The Reservations Coordinator is responsible for the functions and activities occurring during the day-to-day business in the reservations department.
Added 7 hours ago
NI
Payroll Administrator and HR Coordinator
NORSAT INTERNATIONAL INC
Vancouver, BC
- $40,000 to $50,000 CAD / year
- Full-time
As a Payroll Administrator and HR Coordinator, you are responsible for managing all payroll and human resources activities within the company. This role ensures accurate and timely payroll…
Added 8 hours ago
OL
Client Experience Coordinator
Oxford Learning Stoney Creek
Cambridge, ON
- Full-time
Oxford Learning Cambridge is seeking a Client Experience Coordinator to join our team. This unique role combines family relations, educational support, administration, and early learning…

Breakthrough Academy

Coaching Coordinator

Vancouver, BC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 4, 2026
Posting language: English
Posted: Oct 5, 2026

Original job description

COACHING COORDINATOR

Do you get energy from helping hardworking entrepreneurs in construction, trades, and contracting build stronger businesses, even when your work happens behind the scenes?
Are you the person who can take a busy coaching calendar, multiple moving parts, and a dozen important details and make the whole experience feel seamless for everyone involved?
Do you care about what happens after a great coaching session, making sure business owners have the right resources, clear next steps, and the support to put what they’ve learned into action?
Do you enjoy working with coaches who are deeply invested in their Members’ success and helping them spend more time coaching and less time chasing logistics?
Are you at your best when you’re coordinating presenters, preparing meetings, managing communications, tracking follow-ups, and making sure nothing important gets lost along the way?
Do you take pride in being reliable, organized, and one step ahead, especially when your work helps business owners make real progress in their companies?
Would you be excited to join a company with serious momentum, a genuinely strong culture, and a mission that has a direct impact on entrepreneurs and the teams they lead?

If this sounds like you, read on.

ABOUT BREAKTHROUGH ACADEMY

Breakthrough Academy specializes in helping high-performing entrepreneurs in the contracting industry grow their businesses by implementing excellent operational systems into their companies. We believe in the unlimited potential of entrepreneurship and help our Members (customers) break through barriers and take their businesses to the next level. Our proprietary training program brings systemization to a contracting company's operations, develops an entrepreneur's core business skills, and holds accountability to goals through a clear business plan.

Breakthrough Academy is now 11 years old and evolving rapidly, with over 750 business owners developing inside our program, and an incredible team of 55+ individuals who make an impact on our Members every single day. We're now entering one of the most exciting chapters in our company's history. We have a proven market, a strong brand, an incredible community of Members, and a tremendous opportunity ahead of us.

Our Coaching team works directly with the business owners who come to BTA ready to make meaningful changes in their companies. Behind every coaching meeting is a great deal of coordination: getting the right people in the room, preparing coaches and presenters, making information easy to access, and following through so Members can keep moving forward. We’re looking for a Coaching Coordinator who takes ownership of those details and helps deliver a consistent, high-quality experience for our Members and coaches.

This is where you come in.

THIS IS FOR YOU IF:

You care about the people behind the businesses we serve. You know that a well-run meeting or timely follow-up can help a busy owner stay engaged and take the next step.
You have a high bar for yourself. You notice the missing detail, follow through on commitments, and want coaches and Members to be able to count on you.
You enjoy making complex schedules and recurring meetings run smoothly. Preparing a presenter, coordinating a session, managing breakout rooms, and getting the recording and resources out afterward all feel like parts of one job to you.
You communicate clearly. You can turn meeting notes and scattered updates into an email that tells people what they need to know and what happens next.
You’re comfortable with structure and routine. Checklists, timelines, and systems help you deliver great work consistently, and you can see when a process needs to improve.
You don’t wait for someone to ask whether a follow-up was sent or a task was completed. You keep track, check in, and close the loop.
You like being part of a team. You’re happy to help coaches, coordinate with Sales and Member Success, and make transitions easier for the Members moving through our program.
You want to work somewhere that has ambition without the corporate bureaucracy. People here care about winning, growing, and doing exceptional work, but they also care about their families, friends, hobbies, travel, and having a life outside of work.

IN THE ROLE, YOU WILL:

Coordinate recurring coaching sessions and group meetings, keeping schedules, calendar invitations, agendas, presenters, coaches, and members aligned.
Manage meeting preparation and follow-up, including presenter outreach, practice sessions, reminder emails, recordings, slide decks, and key takeaways.
Support live online sessions by setting up groups and breakout rooms, tracking attendance, admitting participants, and helping each session run smoothly.
Write and send clear, timely communications before and after meetings, tailoring information and resources to the members and groups attending.
Track meeting notes, action items, attendance, member requests, and follow-ups in our systems so coaches have accurate information and next steps are completed.
Support members throughout their coaching program, including onboarding, check-ins, meeting bookings, group changes, and transitions between program stages or coaches.
Help onboard new coaches by coordinating schedules, opportunities to observe experienced coaches, training, system access, and key milestones.
Keep coaching resources, recordings, meeting materials, standard operating procedures, and program information organized and up to date, and help improve the systems the team relies on.
Work closely with the coaching, sales, member support, and operations teams to coordinate updates, support events and program milestones, and deliver a smooth member experience.

EXPERIENCE REQUIRED

Experience in a coordination, administrative, operations support, or similar role involving schedules, meetings, and multiple stakeholders.
Experience supporting recurring meetings or programs from preparation through live execution and follow-up.
Strong calendar and meeting logistics skills, including coordinating invitations, presenters, video meetings, and changing schedules.
Clear written communication skills and experience preparing emails, updates, meeting notes, or follow-up materials for different audiences.
Experience using task management systems, checklists, or workflows to track deadlines, action items, and work across several priorities.
Strong attention to detail and the ability to keep records, resources, and documentation accurate and easy for others to use.
Comfort working with Zoom, Google Workspace, and scheduling tools, with the ability to learn systems such as Asana and Zoho CRM quickly.
Experience creating, following, or improving SOPs and repeatable processes.
The ability to work effectively with people across different teams and keep information flowing between them.
Reliability and sound judgment when handling Member information, internal communications, and time-sensitive requests.
A practical, hands-on approach. You’re comfortable doing the detailed work, solving problems as they come up, and seeing things through to completion.

THE BENEFITS

Play a meaningful part in helping construction, trades, and contracting business owners build stronger companies and create more opportunity for the people on their teams.
Join a growing, founder-led company where you can know the people you work with and see the impact of your work every day.
Work alongside - and learn from - ambitious, thoughtful people who care deeply about doing great work and genuinely enjoy working together.
Be part of a culture that values quality of life. We work hard, but we also care about family, friendships, travel, hobbies, and having a life outside of work.
Enjoy a competitive compensation package, including a strong base salary, RRSP matching, extended health benefits, and paid time off.
Enjoy amazing travel perks and company events in epic locations, with our team events this year ranging from the warm beaches of Cabo to the serene outdoors in Canmore.

If this sounds like you and you feel ready to take on an awesome new adventure, use the application form below and let us know why you’d be a great fit for our team!

We thank you for your time and interest. We will reach out directly to shortlisted applicants.

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More about this job

Responsibilities

Coordinate recurring coaching sessions and group meetings, including scheduling, preparation, live-session logistics, communications, and follow-up. Support members and coaches through onboarding and program transitions, maintain accurate resources and records, and collaborate across teams to improve the coaching experience and its supporting processes.

Requirements

Requires experience in a coordination, administrative, or operations support role involving schedules, meetings, and multiple stakeholders, along with strong meeting logistics, written communication, organization, and follow-through. Candidates should be comfortable with Zoom, Google Workspace, task-tracking workflows, and SOPs, and able to learn Asana and Zoho CRM.

Skills

Meeting Coordination
Calendar Management
Scheduling
Written Communication
Stakeholder Coordination
Attention to Detail
Task Tracking
Process Improvement
Standard Operating Procedures
Member Support
Onboarding
Recordkeeping
Zoom
Google Workspace
Asana
Zoho CRM

Benefits

RRSP Matching
Extended Health Benefits
Paid Time Off
Travel Perks
Company Events

Visa sponsorship

Not detected in the job text

Keywords

Coaching Coordination
Construction
Trades
Contracting
Meeting Logistics
Calendar Invitations
Agendas
Presenter Coordination
Practice Sessions
Reminder Emails
Breakout Rooms
Attendance Tracking
Meeting Recordings
Slide Decks
Meeting Notes
Action Items
Member Onboarding
Coach Onboarding
Program Transitions
Resource Management
Standard Operating Procedures
Process Improvement
Zoom
Google Workspace
Asana
Zoho CRM
Member Success
Cross-Functional Collaboration

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