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Added 17 mins ago
BE
Production & Operations Coordinator
Boundary Equipment Co. Ltd.
Port Coquitlam, BC
- Full-time
You may currently work in production coordination, supply chain, purchasing, manufacturing customer service, inside sales, estimating, logistics, or shipping and receiving and be ready for…
Added 2 hours ago
CC
Account Manager / Outside Sales - Aftermarket Heavy Duty Truck Parts
Crane Carrier (Canada) Limited
Cambridge, ON
- Full-time
Transaxle, part of Crane Carrier Canada (Limited), is seeking an Account Manager-Outside Sales who is responsible for promoting and selling heavy duty truck parts to customers in a…
Added 2 hours ago
CC
Customer Service Representative
Crossroads C&I
AB · Edmonton, AB
- Full-time
…attitude, then we want you to join our team working closely with Outside Sales Reps, Production Personnel, Insides Sales, Credit and Delivery to support the order fulfillment…
Added 3 hours ago
KC
Branch Supervisor
Kerr Controls & Kerr Smart Energy
Saint John, NB
- Full-time
Partner with inside and outside sales teams to achieve branch sales and profitability targets.
Added 3 hours ago
TS
Store Associate
The Salvation Army in Canada
Ottawa, ON
- Full-time
Contribute to the safety of staff and customers (e.g., snow removal, clear fire exits, clean spillage; no obstacles inside/outside the store).
Added 3 hours ago
TR
RV Detailer
Traveland RV Supercentre
Grande Prairie, AB
- Full-time
Vacuum, dust, and shampoo the inside of vehicles
Added 3 hours ago
SD
Replenisher Temporary ($20.75 - $23.50 per hour)
SRS Distribution Inc.
Langford, BC
- Temporary
The Replenisher is responsible for restocking merchandise on the sales floor, from rotating stock to merchandising new products as they arrive. The shifts are Monday - Friday and the wage…
Added 4 hours ago
TL
Branch Sales Manager
TruGreen LawnCare
Barrie, ON
- Full-time
Develops and executes marketing plans and programs (door-to-door, direct mail, inside, outside) to ensure the profit growth and expansion of GreenLawn, Ltd.’s services.
Added 4 hours ago
G
Sr Manager Program - CAN
GEODIS
Dorval, QC
- Full-time
Strong national network, inside and outside of Geodis. International network will be an advantage
Added 4 hours ago
TS
Store Associate
The Salvation Army Canada and Bermuda Territory
Mississauga, ON
- Part-time
Contribute to the safety of staff and customers (e.g., snow removal, clear fire exits, clean spillage; no obstacles inside/outside the store).
Added 4 hours ago
TS
Store Associate
The Salvation Army Canada and Bermuda Territory
Ottawa, ON · Bells Corner Thrift Store
- Full-time
Contribute to the safety of staff and customers (e.g., snow removal, clear fire exits, clean spillage; no obstacles inside/outside the store).
Added 4 hours ago
M
HVAC Branch Representative
Master
Fredericton, NB
- Full-time
…quotations, and promoting company products to generate increased sales. You will also work closely with the inside/outside sales teams, source parts and equipment, and maintain inventory…
Added 4 hours ago
C
Temporary Acting Lead Supervisor-1
Coach
AB · Edmonton, AB
- Full-time
Interpersonal Savvy: Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; builds appropriate rapport; builds constructive and effective…
Added 4 hours ago
A
Calgary, AB - Shop Helper
Altec
Calgary, AB
- Full-time
Requires outside and inside contacts to carry out company policy and programs; improper handling may have effect on operational results; must often deal with matters requiring explanation…
Added 4 hours ago
KS
Acting Supervisor I
kate spade new york
Richmond, BC
- Full-time
Interpersonal Savvy: Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; builds appropriate rapport; builds constructive and effective…
Added 6 hours ago
SE
Branch Manager
Sansom Equipment Limited
Mount Pearl, NL
- Full-time
Work closely with the Vice President and sales team (inside & outside) to support sales execution and customer commitments.
Added 7 hours ago
GF
Customer Service Representative (Motivator) - Georgetown Sinclair and Guelph
GoodLife Fitness
Guelph, ON · Georgetown, ON
- Part-time
Interpersonal Savvy: Relates well to all kinds of people ‘up, down, sideways’, inside and outside of the organization. Builds appropriate rapport. Builds constructive and effective…
Added 7 hours ago
B
Personal Banking Associate, Winter 2027 (Co-op/Internship), Saint-Georges-de-Beauce - 4 months
BMO
Saint-Georges, QC
- Full-time
You’re fluent in French and English as this role provides support to clients and team members inside and/or outside the province of Quebec.
Added 7 hours ago
B
Personal Banking Associate, Winter 2027 (Co-op/Internship), Magog - 4 months
BMO
Magog, QC
- Full-time
You’re fluent in French and English as this role provides support to clients and team members inside and/or outside the province of Quebec.
Added 7 hours ago
B
Personal Banking Associate, Winter 2027, Knowlton - 4 months
BMO
Knowlton, QC
- Full-time
You’re fluent in French and English as this role provides support to clients and team members inside and/or outside the province of Quebec.
Added 7 hours ago
AW
Directeur, Développement des affaires et Expérience client - Director, Business Development & Customer Experience
AJ Walter Aviation
Montreal, QC
- Full-time
…and growing customer business through business development, sales, commercial management and strategic accounts, and retaining and developing customers through customer experience.…
Added 7 hours ago
TS
Educator/Key Holder
Tokyo Smoke
Keswick, ON
- Part-time
…management team, you are accountable for results and achieving sales goals through effective floor management. You are capable of leading an engaged team and coaching in the moment to…
Added 7 hours ago
BA
Coaching Coordinator
Breakthrough Academy
Vancouver, BC
- Full-time
Breakthrough Academy is now 11 years old and evolving rapidly, with over 750 business owners developing inside our program, and an incredible team of 55+ individuals who make an impact on…
Added 8 hours ago
GF
Customer Service Representative (Motivator) - Georgetown Sinclair and Guelph
GoodLife Fitness
Guelph, ON
- Part-time
Interpersonal Savvy: Relates well to all kinds of people ‘up, down, sideways’, inside and outside of the organization. Builds appropriate rapport. Builds constructive and effective…
Added 8 hours ago
GV
Technical Inside Sales Representative
Guide Valve Limited
Vaughan, ON
- Full-time
The Technical Inside Sales Representative will have to have knowledge of Valves for the Oil and Gas industry and be responsible for selling corporate products or services through the…

Breakthrough Academy

Coaching Coordinator

Vancouver, BC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 4, 2026
Posting language: English
Posted: Oct 5, 2026

Original job description

COACHING COORDINATOR

Do you get energy from helping hardworking entrepreneurs in construction, trades, and contracting build stronger businesses, even when your work happens behind the scenes?
Are you the person who can take a busy coaching calendar, multiple moving parts, and a dozen important details and make the whole experience feel seamless for everyone involved?
Do you care about what happens after a great coaching session, making sure business owners have the right resources, clear next steps, and the support to put what they’ve learned into action?
Do you enjoy working with coaches who are deeply invested in their Members’ success and helping them spend more time coaching and less time chasing logistics?
Are you at your best when you’re coordinating presenters, preparing meetings, managing communications, tracking follow-ups, and making sure nothing important gets lost along the way?
Do you take pride in being reliable, organized, and one step ahead, especially when your work helps business owners make real progress in their companies?
Would you be excited to join a company with serious momentum, a genuinely strong culture, and a mission that has a direct impact on entrepreneurs and the teams they lead?

If this sounds like you, read on.

ABOUT BREAKTHROUGH ACADEMY

Breakthrough Academy specializes in helping high-performing entrepreneurs in the contracting industry grow their businesses by implementing excellent operational systems into their companies. We believe in the unlimited potential of entrepreneurship and help our Members (customers) break through barriers and take their businesses to the next level. Our proprietary training program brings systemization to a contracting company's operations, develops an entrepreneur's core business skills, and holds accountability to goals through a clear business plan.

Breakthrough Academy is now 11 years old and evolving rapidly, with over 750 business owners developing inside our program, and an incredible team of 55+ individuals who make an impact on our Members every single day. We're now entering one of the most exciting chapters in our company's history. We have a proven market, a strong brand, an incredible community of Members, and a tremendous opportunity ahead of us.

Our Coaching team works directly with the business owners who come to BTA ready to make meaningful changes in their companies. Behind every coaching meeting is a great deal of coordination: getting the right people in the room, preparing coaches and presenters, making information easy to access, and following through so Members can keep moving forward. We’re looking for a Coaching Coordinator who takes ownership of those details and helps deliver a consistent, high-quality experience for our Members and coaches.

This is where you come in.

THIS IS FOR YOU IF:

You care about the people behind the businesses we serve. You know that a well-run meeting or timely follow-up can help a busy owner stay engaged and take the next step.
You have a high bar for yourself. You notice the missing detail, follow through on commitments, and want coaches and Members to be able to count on you.
You enjoy making complex schedules and recurring meetings run smoothly. Preparing a presenter, coordinating a session, managing breakout rooms, and getting the recording and resources out afterward all feel like parts of one job to you.
You communicate clearly. You can turn meeting notes and scattered updates into an email that tells people what they need to know and what happens next.
You’re comfortable with structure and routine. Checklists, timelines, and systems help you deliver great work consistently, and you can see when a process needs to improve.
You don’t wait for someone to ask whether a follow-up was sent or a task was completed. You keep track, check in, and close the loop.
You like being part of a team. You’re happy to help coaches, coordinate with Sales and Member Success, and make transitions easier for the Members moving through our program.
You want to work somewhere that has ambition without the corporate bureaucracy. People here care about winning, growing, and doing exceptional work, but they also care about their families, friends, hobbies, travel, and having a life outside of work.

IN THE ROLE, YOU WILL:

Coordinate recurring coaching sessions and group meetings, keeping schedules, calendar invitations, agendas, presenters, coaches, and members aligned.
Manage meeting preparation and follow-up, including presenter outreach, practice sessions, reminder emails, recordings, slide decks, and key takeaways.
Support live online sessions by setting up groups and breakout rooms, tracking attendance, admitting participants, and helping each session run smoothly.
Write and send clear, timely communications before and after meetings, tailoring information and resources to the members and groups attending.
Track meeting notes, action items, attendance, member requests, and follow-ups in our systems so coaches have accurate information and next steps are completed.
Support members throughout their coaching program, including onboarding, check-ins, meeting bookings, group changes, and transitions between program stages or coaches.
Help onboard new coaches by coordinating schedules, opportunities to observe experienced coaches, training, system access, and key milestones.
Keep coaching resources, recordings, meeting materials, standard operating procedures, and program information organized and up to date, and help improve the systems the team relies on.
Work closely with the coaching, sales, member support, and operations teams to coordinate updates, support events and program milestones, and deliver a smooth member experience.

EXPERIENCE REQUIRED

Experience in a coordination, administrative, operations support, or similar role involving schedules, meetings, and multiple stakeholders.
Experience supporting recurring meetings or programs from preparation through live execution and follow-up.
Strong calendar and meeting logistics skills, including coordinating invitations, presenters, video meetings, and changing schedules.
Clear written communication skills and experience preparing emails, updates, meeting notes, or follow-up materials for different audiences.
Experience using task management systems, checklists, or workflows to track deadlines, action items, and work across several priorities.
Strong attention to detail and the ability to keep records, resources, and documentation accurate and easy for others to use.
Comfort working with Zoom, Google Workspace, and scheduling tools, with the ability to learn systems such as Asana and Zoho CRM quickly.
Experience creating, following, or improving SOPs and repeatable processes.
The ability to work effectively with people across different teams and keep information flowing between them.
Reliability and sound judgment when handling Member information, internal communications, and time-sensitive requests.
A practical, hands-on approach. You’re comfortable doing the detailed work, solving problems as they come up, and seeing things through to completion.

THE BENEFITS

Play a meaningful part in helping construction, trades, and contracting business owners build stronger companies and create more opportunity for the people on their teams.
Join a growing, founder-led company where you can know the people you work with and see the impact of your work every day.
Work alongside - and learn from - ambitious, thoughtful people who care deeply about doing great work and genuinely enjoy working together.
Be part of a culture that values quality of life. We work hard, but we also care about family, friendships, travel, hobbies, and having a life outside of work.
Enjoy a competitive compensation package, including a strong base salary, RRSP matching, extended health benefits, and paid time off.
Enjoy amazing travel perks and company events in epic locations, with our team events this year ranging from the warm beaches of Cabo to the serene outdoors in Canmore.

If this sounds like you and you feel ready to take on an awesome new adventure, use the application form below and let us know why you’d be a great fit for our team!

We thank you for your time and interest. We will reach out directly to shortlisted applicants.

Apply About employer

More about this job

Responsibilities

Coordinate recurring coaching sessions and group meetings, including scheduling, preparation, live-session logistics, communications, and follow-up. Support members and coaches through onboarding and program transitions, maintain accurate resources and records, and collaborate across teams to improve the coaching experience and its supporting processes.

Requirements

Requires experience in a coordination, administrative, or operations support role involving schedules, meetings, and multiple stakeholders, along with strong meeting logistics, written communication, organization, and follow-through. Candidates should be comfortable with Zoom, Google Workspace, task-tracking workflows, and SOPs, and able to learn Asana and Zoho CRM.

Skills

Meeting Coordination
Calendar Management
Scheduling
Written Communication
Stakeholder Coordination
Attention to Detail
Task Tracking
Process Improvement
Standard Operating Procedures
Member Support
Onboarding
Recordkeeping
Zoom
Google Workspace
Asana
Zoho CRM

Benefits

RRSP Matching
Extended Health Benefits
Paid Time Off
Travel Perks
Company Events

Visa sponsorship

Not detected in the job text

Keywords

Coaching Coordination
Construction
Trades
Contracting
Meeting Logistics
Calendar Invitations
Agendas
Presenter Coordination
Practice Sessions
Reminder Emails
Breakout Rooms
Attendance Tracking
Meeting Recordings
Slide Decks
Meeting Notes
Action Items
Member Onboarding
Coach Onboarding
Program Transitions
Resource Management
Standard Operating Procedures
Process Improvement
Zoom
Google Workspace
Asana
Zoho CRM
Member Success
Cross-Functional Collaboration

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