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Added 12 mins ago
MT
QUALIFIED AUTOMOTIVE TECHNICIAN
Motor Trade Association (MTA)
Hamilton, ON
- Full-time
Added 12 mins ago
RH
Senior Accountant
Robert Half
Aurora, ON
- Full-time
Support owner-managed clients with tax planning and business advisory matters.
Added 12 mins ago
D
Product Owner, Financial Crimes
Desjardins
Montreal, QC · Levis, QC
- Full-time
As Product Owner, Financial Crimes, you will represent the voice of the client in projects and be responsible for the member/client experience. You will consistently prepare a range of…
Added 12 mins ago
C
Customer Service Representaitive
CIBC
Listowel, ON
- Part-time
Problem solving - Listen, ask questions, and put yourself in the client’s shoes. Act like an owner by taking accountability for client issues, and know when to lean on others to create a…
Added 12 mins ago
C
Client Service Representative [Hourly]
CIBC
Keswick, ON
- Part-time
Problem solving - Listen, ask questions, and put yourself in the client’s shoes. Act like an owner by taking accountability for client issues, and know when to lean on others to create a…
Added 12 mins ago
Business Advisor - North York District, ON
Scotiabank
Toronto, ON
Manage an assigned portfolio of high value and/or complex small business owner relationships to achieve retention and other negotiated goals while meeting Scotiabank’s Service Standard
Added 42 mins ago
D
Product Owner, Financial Crimes
Desjardins
Montréal-Ouest, QC
- Full-time
As Product Owner, Financial Crimes, you will represent the voice of the client in projects and be responsible for the member/client experience. You will consistently prepare a range of…
Added 1 hour ago
RH
Tax Accountant
Robert Half
Toronto, ON · North York, ON
- $90,000 to $115,000 CAD / year
- Full-time
Assist with the preparation and implementation of tax planning strategies for owner-managed businesses, high-net-worth individuals, and corporate clients.
Added 3 hours ago
TC
Class 1 Owner Operator - Super B Curtainside
Tri-Line Carriers LP
Calgary, AB
- Full-time
We are HIRING and looking for experienced super b curtain side or flat deck Owner Operators to run Western Cananda, AB, SK, MB & BC.
Added 3 hours ago
H
Senior Electrical Power Engineer
HDR
Calgary, AB
- Full-time
…potentially renewable energy generation projects while serving as Owner’s Engineer and/or…
Added 3 hours ago
CS
Ice Maintenance Person (non-ticketed)
Canlan Sports
Oshawa, ON
- Full-time
…deserves a team. As North America's largest private sector owner and operator off recreational sports complexes, Canlan Sports brings that belief to life across 15 multi-sport complexes and…
Added 4 hours ago
C-
Technical Sales and Field Service Engineer
Captiveaire - Region 114 Western PA
Saskatoon, SK
- Full-time
…opening after completing a full design-build project with an owner is…
Added 5 hours ago
CC
Sales Associate
CONMED Corporation
AB · Edmonton, AB
- Full-time
…needs of particular accounts and discuss issues with Franchise Owner/Primary Agent to help the organization achieve its annual sales…
Added 5 hours ago
CC
Sales Associate
CONMED Corporation
Calgary, AB
- Full-time
…needs of particular accounts and discuss issues with Franchise Owner/Primary Agent to help the organization achieve its annual sales…
Added 6 hours ago
SP
Project Coordinator/Senior Project Coordinator (Edmonton)
Synergy Projects Ltd.
AB · Edmonton, AB
- Full-time
…coverage. Coordinate the management of the various CCDC, ACA, and owner…
Added 6 hours ago
MG
Customer Care Technician - High Rise
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Toronto, ON
- Full-time
Conducting Home Owner Orientations (PDI) as required
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SR
Sr. Leasing Manager
SmartCentres REIT
Vaughan, ON
- Full-time
…Manager shall demonstrate entrepreneurialism and behave like an “owner” in carrying out daily tasks and responsibilities, demonstrating creativity and resourcefulness in achieving desired…
Added 7 hours ago
N
Canadian and U.S. Tax Manager
NPAworldwide
Toronto, ON
- Full-time
…The successful candidate will work directly with the firm's owner and play a key role in supporting both Canadian and U.S. tax…
Added 7 hours ago
N
Canadian Tax Manager
NPAworldwide
Toronto, ON
- Part-time
The successful candidate will work closely with the firm's owner and existing tax team, with the role focused primarily on review and technical oversight rather than preparation work.
Added 7 hours ago
DI
Business System Analyst (Mandarin)
Dawn InfoTek
Toronto, ON
- Contract
Document requirements, decisions, issues, and Business Owner approvals.
Added 7 hours ago
N
US Tax Manager
NPAworldwide
Toronto, ON
- Full-time
…position. The U.S. Tax Manager will work closely with the firm's owner, tax preparers, and review staff to ensure work is accurate, compliant, and completed on…
Added 7 hours ago
T
Personal Banking Associate Trainee
TD
Winnipeg, MB
- Full-time
Join TD Canada Trust and Think like a customer, Act like an Owner, Innovate with purpose and Execute with Speed and Impact.
Added 7 hours ago
LL
Landscape Team Leader
Lebanon Lawn & Landscape
Leader, SK
- Full-time
…malfunctioning equipment and/or any safety concerns to the company…
Added 7 hours ago
LL
Hardscape Team Leader
Lebanon Lawn & Landscape
Leader, SK
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…malfunctioning equipment and/or any safety concerns to the company…
Added 7 hours ago
AT
5 Ton Delivery Driver
Armour Transportation Systems
Dartmouth, NS
- Full-time
Career Advancement – We offer opportunities to grow within the company and become an owner operator down the line.

Breakthrough Academy

Coaching Coordinator

Vancouver, BC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 4, 2026
Posting language: English
Posted: Oct 5, 2026

Original job description

COACHING COORDINATOR

Do you get energy from helping hardworking entrepreneurs in construction, trades, and contracting build stronger businesses, even when your work happens behind the scenes?
Are you the person who can take a busy coaching calendar, multiple moving parts, and a dozen important details and make the whole experience feel seamless for everyone involved?
Do you care about what happens after a great coaching session, making sure business owners have the right resources, clear next steps, and the support to put what they’ve learned into action?
Do you enjoy working with coaches who are deeply invested in their Members’ success and helping them spend more time coaching and less time chasing logistics?
Are you at your best when you’re coordinating presenters, preparing meetings, managing communications, tracking follow-ups, and making sure nothing important gets lost along the way?
Do you take pride in being reliable, organized, and one step ahead, especially when your work helps business owners make real progress in their companies?
Would you be excited to join a company with serious momentum, a genuinely strong culture, and a mission that has a direct impact on entrepreneurs and the teams they lead?

If this sounds like you, read on.

ABOUT BREAKTHROUGH ACADEMY

Breakthrough Academy specializes in helping high-performing entrepreneurs in the contracting industry grow their businesses by implementing excellent operational systems into their companies. We believe in the unlimited potential of entrepreneurship and help our Members (customers) break through barriers and take their businesses to the next level. Our proprietary training program brings systemization to a contracting company's operations, develops an entrepreneur's core business skills, and holds accountability to goals through a clear business plan.

Breakthrough Academy is now 11 years old and evolving rapidly, with over 750 business owners developing inside our program, and an incredible team of 55+ individuals who make an impact on our Members every single day. We're now entering one of the most exciting chapters in our company's history. We have a proven market, a strong brand, an incredible community of Members, and a tremendous opportunity ahead of us.

Our Coaching team works directly with the business owners who come to BTA ready to make meaningful changes in their companies. Behind every coaching meeting is a great deal of coordination: getting the right people in the room, preparing coaches and presenters, making information easy to access, and following through so Members can keep moving forward. We’re looking for a Coaching Coordinator who takes ownership of those details and helps deliver a consistent, high-quality experience for our Members and coaches.

This is where you come in.

THIS IS FOR YOU IF:

You care about the people behind the businesses we serve. You know that a well-run meeting or timely follow-up can help a busy owner stay engaged and take the next step.
You have a high bar for yourself. You notice the missing detail, follow through on commitments, and want coaches and Members to be able to count on you.
You enjoy making complex schedules and recurring meetings run smoothly. Preparing a presenter, coordinating a session, managing breakout rooms, and getting the recording and resources out afterward all feel like parts of one job to you.
You communicate clearly. You can turn meeting notes and scattered updates into an email that tells people what they need to know and what happens next.
You’re comfortable with structure and routine. Checklists, timelines, and systems help you deliver great work consistently, and you can see when a process needs to improve.
You don’t wait for someone to ask whether a follow-up was sent or a task was completed. You keep track, check in, and close the loop.
You like being part of a team. You’re happy to help coaches, coordinate with Sales and Member Success, and make transitions easier for the Members moving through our program.
You want to work somewhere that has ambition without the corporate bureaucracy. People here care about winning, growing, and doing exceptional work, but they also care about their families, friends, hobbies, travel, and having a life outside of work.

IN THE ROLE, YOU WILL:

Coordinate recurring coaching sessions and group meetings, keeping schedules, calendar invitations, agendas, presenters, coaches, and members aligned.
Manage meeting preparation and follow-up, including presenter outreach, practice sessions, reminder emails, recordings, slide decks, and key takeaways.
Support live online sessions by setting up groups and breakout rooms, tracking attendance, admitting participants, and helping each session run smoothly.
Write and send clear, timely communications before and after meetings, tailoring information and resources to the members and groups attending.
Track meeting notes, action items, attendance, member requests, and follow-ups in our systems so coaches have accurate information and next steps are completed.
Support members throughout their coaching program, including onboarding, check-ins, meeting bookings, group changes, and transitions between program stages or coaches.
Help onboard new coaches by coordinating schedules, opportunities to observe experienced coaches, training, system access, and key milestones.
Keep coaching resources, recordings, meeting materials, standard operating procedures, and program information organized and up to date, and help improve the systems the team relies on.
Work closely with the coaching, sales, member support, and operations teams to coordinate updates, support events and program milestones, and deliver a smooth member experience.

EXPERIENCE REQUIRED

Experience in a coordination, administrative, operations support, or similar role involving schedules, meetings, and multiple stakeholders.
Experience supporting recurring meetings or programs from preparation through live execution and follow-up.
Strong calendar and meeting logistics skills, including coordinating invitations, presenters, video meetings, and changing schedules.
Clear written communication skills and experience preparing emails, updates, meeting notes, or follow-up materials for different audiences.
Experience using task management systems, checklists, or workflows to track deadlines, action items, and work across several priorities.
Strong attention to detail and the ability to keep records, resources, and documentation accurate and easy for others to use.
Comfort working with Zoom, Google Workspace, and scheduling tools, with the ability to learn systems such as Asana and Zoho CRM quickly.
Experience creating, following, or improving SOPs and repeatable processes.
The ability to work effectively with people across different teams and keep information flowing between them.
Reliability and sound judgment when handling Member information, internal communications, and time-sensitive requests.
A practical, hands-on approach. You’re comfortable doing the detailed work, solving problems as they come up, and seeing things through to completion.

THE BENEFITS

Play a meaningful part in helping construction, trades, and contracting business owners build stronger companies and create more opportunity for the people on their teams.
Join a growing, founder-led company where you can know the people you work with and see the impact of your work every day.
Work alongside - and learn from - ambitious, thoughtful people who care deeply about doing great work and genuinely enjoy working together.
Be part of a culture that values quality of life. We work hard, but we also care about family, friendships, travel, hobbies, and having a life outside of work.
Enjoy a competitive compensation package, including a strong base salary, RRSP matching, extended health benefits, and paid time off.
Enjoy amazing travel perks and company events in epic locations, with our team events this year ranging from the warm beaches of Cabo to the serene outdoors in Canmore.

If this sounds like you and you feel ready to take on an awesome new adventure, use the application form below and let us know why you’d be a great fit for our team!

We thank you for your time and interest. We will reach out directly to shortlisted applicants.

Apply About employer

More about this job

Responsibilities

Coordinate recurring coaching sessions and group meetings, including scheduling, preparation, live-session logistics, communications, and follow-up. Support members and coaches through onboarding and program transitions, maintain accurate resources and records, and collaborate across teams to improve the coaching experience and its supporting processes.

Requirements

Requires experience in a coordination, administrative, or operations support role involving schedules, meetings, and multiple stakeholders, along with strong meeting logistics, written communication, organization, and follow-through. Candidates should be comfortable with Zoom, Google Workspace, task-tracking workflows, and SOPs, and able to learn Asana and Zoho CRM.

Skills

Meeting Coordination
Calendar Management
Scheduling
Written Communication
Stakeholder Coordination
Attention to Detail
Task Tracking
Process Improvement
Standard Operating Procedures
Member Support
Onboarding
Recordkeeping
Zoom
Google Workspace
Asana
Zoho CRM

Benefits

RRSP Matching
Extended Health Benefits
Paid Time Off
Travel Perks
Company Events

Visa sponsorship

Not detected in the job text

Keywords

Coaching Coordination
Construction
Trades
Contracting
Meeting Logistics
Calendar Invitations
Agendas
Presenter Coordination
Practice Sessions
Reminder Emails
Breakout Rooms
Attendance Tracking
Meeting Recordings
Slide Decks
Meeting Notes
Action Items
Member Onboarding
Coach Onboarding
Program Transitions
Resource Management
Standard Operating Procedures
Process Improvement
Zoom
Google Workspace
Asana
Zoho CRM
Member Success
Cross-Functional Collaboration

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