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Added 6 mins ago
EM
Cleaner
Edon Management
Lac la Biche, AB
- Part-time
At Edon, our goal is to foster an environment where every team member feels empowered, believing that a mix of backgrounds, perspectives, and experiences enhances our innovation and…
Added 6 mins ago
EM
Cleaner
Edon Management
St. Paul, AB
- Part-time
At Edon, our goal is to foster an environment where every team member feels empowered, believing that a mix of backgrounds, perspectives, and experiences enhances our innovation and…
Added 6 mins ago
MS
Senior Director Business Development
Metro Supply Chain
Mississauga, ON
- Full-time
Reporting as a senior member of the commercial team, you will lead complex, consultative sales pursuits from opportunity identification through contract execution. You will originate,…
Added 6 mins ago
A
Senior Wealth Advisor | Financial Planner - Partner - Mainstreet Credit Union
Aviso
Sarnia, ON
- Full-time
Provide financial planning advice to corporate and individual members, ensuring that member service and growth targets are being met
Added 9 mins ago
TS
Store Associate
The Salvation Army Canada and Bermuda Territory
Leduc, AB
- Part-time
Demonstrate ability to work independently and participate as an active and responsible team member in a cooperative team environment.
Added 9 mins ago
Heavy Duty Parts Clerk
Vertex Resource Group
Alida, SK
With a track record of success, Vertex provides a fast-paced environment where people thrive. We recognize that each member brings a valuable skill-set to the Vertex team and we make…
Added 9 mins ago
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Market Development Manager
Desjardins
Dollard-Des Ormeaux, QC · Kirkland, QC · Montreal, QC
- Full-time
…responsible for the strategic and operational management of a team dedicated to selling financial products and services in a specific business line. You build and maintain long-term…
Added 9 mins ago
Customer Service Representative - Heartland Town Centre, Mississauga (22.5 hrs/week)
Scotiabank
Mississauga, ON
Our Customer Experience Associates are people-centric and connect with customers in a relatable way. As an essential member of the Canadian Banking Branch network, the focus is to provide…
Added 9 mins ago
Financial Advisor - Timmins District
Scotiabank
Timmins, ON
Our Advisors are customer-centric and able to connect with people in a relatable way. As an essential member of the Canadian Banking Branch network, our focus is to provide exceptional…
Added 9 mins ago
Customer Experience Associate - Renfrew, ON - 18.75 hours/week
Scotiabank
Renfrew, ON
Our Customer Experience Associates are people-centric and connect with customers in a relatable way. As an essential member of the Canadian Banking Branch network, the focus is to provide…
Added 9 mins ago
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Client Service Representative [Hourly]
CIBC
Toronto, ON
- Part-time
As a member of the Personal and Business Banking Team, you’ll work in a fast-paced Banking Center and use your knowledge of financial services products to help clients with their day-to-day…
Added 9 mins ago
B
VP, Portfolio Manager, Quantitative Investment
BMO
Toronto, ON · FCP
- Full-time
As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our…
Added 9 mins ago
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Associate, Asset-Based Lending
BMO
Montreal, QC · DEMA
- Full-time
As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our…
Added 9 mins ago
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Manager, Credit Risk Model Validation
BMO
Toronto, ON · FCP
- Full-time
Seeking a skilled and experienced professional to join our Model Risk Management Team as a Manager, Model Risk, Credit Risk. As a manager in our second line of defense risk management,…
Added 9 mins ago
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Facility Manager III - Future Opportunities
BGIS
Vancouver, BC
- Full-time
Supervise Team Member(s) including directing activities, establishing goals and objectives, performance evaluation and communicating vision for operations and maintenance; supervise…
Added 9 mins ago
A
Personal Support Worker AgeCare Samac
AgeCare
Oshawa, ON · AgeCare Samac (Previously Wynfield)
- Part-time
Apply today to become a valued member of our team!
Added 9 mins ago
A
Personal Support Worker AgeCare Samac
AgeCare
Oshawa, ON · AgeCare Samac (Previously Wynfield)
- Full-time
Apply today to become a valued member of our team!
Added 9 mins ago
A
Personal Support Worker AgeCare Samac
AgeCare
Oshawa, ON · AgeCare Samac (Previously Wynfield)
- Full-time
Apply today to become a valued member of our team!
Added 9 mins ago
A
Personal Support Worker AgeCare Samac
AgeCare
Oshawa, ON · AgeCare Samac (Previously Wynfield)
- Part-time
Apply today to become a valued member of our team!
Added 9 mins ago
Licensed Practical Nurse - Renal Program - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
Ability to perform independently and as a member of the healthcare team.
Added 9 mins ago
Education Facilitator & Infection Control Practitioner (ICP) - Repost
Winnipeg Regional Health Authority
Morris, MB
Be part of the Southern Health-Santé Sud team, who is rooted in what matters most. Join a region that offers a lifestyle like no other – a safe, peaceful, beautiful, fulfilling life for you…
Added 9 mins ago
M
Housekeeping Coordinator
Marriott
Toronto, ON
- Full-time
When you join the Sheraton family, you become a member of its global community. We’ve been a place to gather and connect since 1937. At Sheraton, associates create a sense of belonging in…
Added 9 mins ago
M
Kitchen Helper
Marriott
Sault Ste. Marie, ON
- Part-time
…markets all around the world. If you enjoy delivering purposeful service and focusing on the details that matter, we invite you to explore jobs at Delta Hotels by Marriott. In joining Delta…
Added 9 mins ago
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Centre Coordinator, Member Services
AMA - Alberta Motor Association
Grande Prairie, AB
- Full-time
Building on a century of proud service in Alberta communities, we’re passionate about making a meaningful difference in the places where we live and work. And that all begins with our…
Added 24 mins ago
CA
Nurse
Canadian Addiction Treatment Centers
Renfrew, ON
- Up to $29.87 CAD / hour
AS A MULTIDISCIPLINARY HEALTHCARE TEAM - TOGETHER, WE:

Breakthrough Academy

Coaching Coordinator

Vancouver, BC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 4, 2026
Posting language: English
Posted: Oct 5, 2026

Original job description

COACHING COORDINATOR

Do you get energy from helping hardworking entrepreneurs in construction, trades, and contracting build stronger businesses, even when your work happens behind the scenes?
Are you the person who can take a busy coaching calendar, multiple moving parts, and a dozen important details and make the whole experience feel seamless for everyone involved?
Do you care about what happens after a great coaching session, making sure business owners have the right resources, clear next steps, and the support to put what they’ve learned into action?
Do you enjoy working with coaches who are deeply invested in their Members’ success and helping them spend more time coaching and less time chasing logistics?
Are you at your best when you’re coordinating presenters, preparing meetings, managing communications, tracking follow-ups, and making sure nothing important gets lost along the way?
Do you take pride in being reliable, organized, and one step ahead, especially when your work helps business owners make real progress in their companies?
Would you be excited to join a company with serious momentum, a genuinely strong culture, and a mission that has a direct impact on entrepreneurs and the teams they lead?

If this sounds like you, read on.

ABOUT BREAKTHROUGH ACADEMY

Breakthrough Academy specializes in helping high-performing entrepreneurs in the contracting industry grow their businesses by implementing excellent operational systems into their companies. We believe in the unlimited potential of entrepreneurship and help our Members (customers) break through barriers and take their businesses to the next level. Our proprietary training program brings systemization to a contracting company's operations, develops an entrepreneur's core business skills, and holds accountability to goals through a clear business plan.

Breakthrough Academy is now 11 years old and evolving rapidly, with over 750 business owners developing inside our program, and an incredible team of 55+ individuals who make an impact on our Members every single day. We're now entering one of the most exciting chapters in our company's history. We have a proven market, a strong brand, an incredible community of Members, and a tremendous opportunity ahead of us.

Our Coaching team works directly with the business owners who come to BTA ready to make meaningful changes in their companies. Behind every coaching meeting is a great deal of coordination: getting the right people in the room, preparing coaches and presenters, making information easy to access, and following through so Members can keep moving forward. We’re looking for a Coaching Coordinator who takes ownership of those details and helps deliver a consistent, high-quality experience for our Members and coaches.

This is where you come in.

THIS IS FOR YOU IF:

You care about the people behind the businesses we serve. You know that a well-run meeting or timely follow-up can help a busy owner stay engaged and take the next step.
You have a high bar for yourself. You notice the missing detail, follow through on commitments, and want coaches and Members to be able to count on you.
You enjoy making complex schedules and recurring meetings run smoothly. Preparing a presenter, coordinating a session, managing breakout rooms, and getting the recording and resources out afterward all feel like parts of one job to you.
You communicate clearly. You can turn meeting notes and scattered updates into an email that tells people what they need to know and what happens next.
You’re comfortable with structure and routine. Checklists, timelines, and systems help you deliver great work consistently, and you can see when a process needs to improve.
You don’t wait for someone to ask whether a follow-up was sent or a task was completed. You keep track, check in, and close the loop.
You like being part of a team. You’re happy to help coaches, coordinate with Sales and Member Success, and make transitions easier for the Members moving through our program.
You want to work somewhere that has ambition without the corporate bureaucracy. People here care about winning, growing, and doing exceptional work, but they also care about their families, friends, hobbies, travel, and having a life outside of work.

IN THE ROLE, YOU WILL:

Coordinate recurring coaching sessions and group meetings, keeping schedules, calendar invitations, agendas, presenters, coaches, and members aligned.
Manage meeting preparation and follow-up, including presenter outreach, practice sessions, reminder emails, recordings, slide decks, and key takeaways.
Support live online sessions by setting up groups and breakout rooms, tracking attendance, admitting participants, and helping each session run smoothly.
Write and send clear, timely communications before and after meetings, tailoring information and resources to the members and groups attending.
Track meeting notes, action items, attendance, member requests, and follow-ups in our systems so coaches have accurate information and next steps are completed.
Support members throughout their coaching program, including onboarding, check-ins, meeting bookings, group changes, and transitions between program stages or coaches.
Help onboard new coaches by coordinating schedules, opportunities to observe experienced coaches, training, system access, and key milestones.
Keep coaching resources, recordings, meeting materials, standard operating procedures, and program information organized and up to date, and help improve the systems the team relies on.
Work closely with the coaching, sales, member support, and operations teams to coordinate updates, support events and program milestones, and deliver a smooth member experience.

EXPERIENCE REQUIRED

Experience in a coordination, administrative, operations support, or similar role involving schedules, meetings, and multiple stakeholders.
Experience supporting recurring meetings or programs from preparation through live execution and follow-up.
Strong calendar and meeting logistics skills, including coordinating invitations, presenters, video meetings, and changing schedules.
Clear written communication skills and experience preparing emails, updates, meeting notes, or follow-up materials for different audiences.
Experience using task management systems, checklists, or workflows to track deadlines, action items, and work across several priorities.
Strong attention to detail and the ability to keep records, resources, and documentation accurate and easy for others to use.
Comfort working with Zoom, Google Workspace, and scheduling tools, with the ability to learn systems such as Asana and Zoho CRM quickly.
Experience creating, following, or improving SOPs and repeatable processes.
The ability to work effectively with people across different teams and keep information flowing between them.
Reliability and sound judgment when handling Member information, internal communications, and time-sensitive requests.
A practical, hands-on approach. You’re comfortable doing the detailed work, solving problems as they come up, and seeing things through to completion.

THE BENEFITS

Play a meaningful part in helping construction, trades, and contracting business owners build stronger companies and create more opportunity for the people on their teams.
Join a growing, founder-led company where you can know the people you work with and see the impact of your work every day.
Work alongside - and learn from - ambitious, thoughtful people who care deeply about doing great work and genuinely enjoy working together.
Be part of a culture that values quality of life. We work hard, but we also care about family, friendships, travel, hobbies, and having a life outside of work.
Enjoy a competitive compensation package, including a strong base salary, RRSP matching, extended health benefits, and paid time off.
Enjoy amazing travel perks and company events in epic locations, with our team events this year ranging from the warm beaches of Cabo to the serene outdoors in Canmore.

If this sounds like you and you feel ready to take on an awesome new adventure, use the application form below and let us know why you’d be a great fit for our team!

We thank you for your time and interest. We will reach out directly to shortlisted applicants.

Apply About employer

More about this job

Responsibilities

Coordinate recurring coaching sessions and group meetings, including scheduling, preparation, live-session logistics, communications, and follow-up. Support members and coaches through onboarding and program transitions, maintain accurate resources and records, and collaborate across teams to improve the coaching experience and its supporting processes.

Requirements

Requires experience in a coordination, administrative, or operations support role involving schedules, meetings, and multiple stakeholders, along with strong meeting logistics, written communication, organization, and follow-through. Candidates should be comfortable with Zoom, Google Workspace, task-tracking workflows, and SOPs, and able to learn Asana and Zoho CRM.

Skills

Meeting Coordination
Calendar Management
Scheduling
Written Communication
Stakeholder Coordination
Attention to Detail
Task Tracking
Process Improvement
Standard Operating Procedures
Member Support
Onboarding
Recordkeeping
Zoom
Google Workspace
Asana
Zoho CRM

Benefits

RRSP Matching
Extended Health Benefits
Paid Time Off
Travel Perks
Company Events

Visa sponsorship

Not detected in the job text

Keywords

Coaching Coordination
Construction
Trades
Contracting
Meeting Logistics
Calendar Invitations
Agendas
Presenter Coordination
Practice Sessions
Reminder Emails
Breakout Rooms
Attendance Tracking
Meeting Recordings
Slide Decks
Meeting Notes
Action Items
Member Onboarding
Coach Onboarding
Program Transitions
Resource Management
Standard Operating Procedures
Process Improvement
Zoom
Google Workspace
Asana
Zoho CRM
Member Success
Cross-Functional Collaboration

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