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Added 7 mins ago
IH
Administrative Assistant | Nursing Administration
Interior Health Authority
Salmon Arm, BC
- Full-time
Interior Health is hiring a permanent full-time Administrative Assistant to provide confidential administrative support functions to the Nursing Administration team located at the Shuswap…
Added 7 mins ago
KC
Contract Child Protection Worker
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Chapleau, ON
- Contract
Demonstrate excellent analytical, problem solving, negotiating, decision making, planning, organizational, administrative, and oral and written communication skills.
Added 7 mins ago
IH
Medical Office Assistant
Interior Health Authority
Logan Lake, BC
- Part-time
Are you a highly organized, patient-focused professional who thrives in a fast-paced healthcare environment? Logan Lake Health Centre is seeking a Relief Part-Time Medical Office Assistant…
Added 7 mins ago
VC
Document Controller
VINCI Construction Grands Projets Canada
Toronto, ON · Greater Toronto Area, Canada
- Full-time
…of indigenous peoples and are committed to supporting their professional development. By joining our team, you will be part of a company that celebrates diversity and actively works to…
Added 7 mins ago
NC
Return Agent - Full Time - Winnipeg Airport
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- Full-time
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Added 8 mins ago
Assistant Manager, Reconciliation Operations (GWO)
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Added 22 mins ago
W(
Employment Support Worker
WINS (Women In Need Society)
Calgary, AB
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RM
Patient Access Clerk I
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
Previous clerical/administrative experience within the last year is essential
Added 22 mins ago
RE
Project Estimator
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- Full-time
Submit accurate and timely administrative documentation, including daily timesheets
Added 23 mins ago
Commercial Mortgage Funding Officer
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Professional, composed communicator with strong written and verbal skills.
Added 37 mins ago
SF
Lead Product Owner
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- Full-time
Union/Affiliation: Administrative and Professional Staff (APSA)
Added 37 mins ago
PH
CCMG Genetic and Genomic Diagnostics Fellowship, Division of Genome Diagnostics, Department of Pathology and Laboratory Medicine - BC Children’s Hospital & BC Women’s Hospital
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- Full-time
…genetics and genomics care, and participate in quality and other administrative committees, as well as provide teaching for other trainees including fellows, residents, genetic counsellor…
Added 37 mins ago
TU
Assistant Professor (tenure-track)
The University of British Columbia
Vancouver, BC
- Full-time
Administrative Leadership | Department of Mining Engineering | Faculty of Applied Science (Marek Pawlik)
Added 37 mins ago
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Reporting Analyst
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Educational & Professional Membership Fee Assistance program
Added 37 mins ago
LP
Revenue Coordinator - Elmhurst, Illinois
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Burlington, ON
- $26 to $28 USD / hour
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Added 37 mins ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts Greenlight Requisition
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- Part-time
Assist in prescription preparation to company's standards and professional services
Added 37 mins ago
SD
Pharmacy Assistant, Hourly Full Time Flexible Shifts
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- Full-time
Assist in prescription preparation to company's standards and professional services
Added 37 mins ago
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Locum Associate Dentist - The Hunt Club Dental Centre
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Ottawa, ON · The Hunt Club Dental Centre
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…discounted rates on courses and access to Study Clubs and online professional…
Added 37 mins ago
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Bilingual HR Advisor
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- Full-time
Provide tactical, coordination, and administrative support to the HR Manager in relation to HR matters involving senior managers and broader client group needs;
Added 37 mins ago
T
PIA Client Service Associate
TD
Winnipeg, MB
- Full-time
TD Private Investment Advice offers clients the chance to create one-on-one relationship with a dedicated and professional Investment Advisor (IA), while maintaining active participation in…
Added 52 mins ago
TS
Assistant Superintendent - HighRise
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Toronto, ON · Etobicoke, ON
- Full-time
The ideal candidate is a strong field-oriented construction professional who understands how high-rise projects come together and can confidently manage site activities, coordinate trades…
Added 52 mins ago
BC
Senior Investigator
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Vancouver, BC
- Full-time
…standards, and providing investigative guidance within the Professional Conduct Review program. The Senior Investigator formally supervises an assigned team of Investigators responsible for…
Added 52 mins ago
LI
Director of Enterprise Sales (New Business)
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Remote, Canada
- $288,000 to $324,000 CAD / year
- Full-time
- Remote
Added 1 hour ago
UO
Client Services Assistant
University of Victoria
Victoria, BC
- Full-time
…independently within the Campus Security team to ensure efficient and professional service delivery in an environment that aligns with the university's mission of offering a welcoming,…
Added 1 hour ago
LF
Human Ressources Advisor - 15 Month Contract
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- Full-time
Conduct administrative follow-ups related to attendance, disability management, disciplinary actions, performance evaluations, and compensation.

Brickeye

Office Coordinator

Toronto, ON, Canada

$50,000 to $70,000 CAD / year · Full-time

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Job details

Pay: $50,000 to $70,000 CAD / year
Job type: Full-time
Posting language: English
Posted: Nov 3, 2026

Original job description

About Brickeye

Brickeye leverages the power of data from construction to drive risk mitigation and productivity gains. We are a fast-growing construction technology company developing the world’s most advanced IoT-based risk mitigation platform for water damage mitigation, concrete quality / defect control, and real-time site intelligence. We protect construction projects from avoidable loss, reduce the total cost of risk, and help asset owners, general contractors, and insurers deliver projects on time and on budget.

The Challenge

As Brickeye grows, so does the work of running the business behind the mission. Our teams move fast. When everyday operations run smoothly, they can stay focused on what matters most: protecting construction projects from avoidable loss. When things slip through the cracks, momentum slows and focus gets sidelined from what’s most critical.

The Office & Operations Coordinator keeps Brickeye running. You’ll own the day-to-day of our office and support the finance, people or marketing team as needed. This isn’t a role for someone who waits to be told what to do. It’s for a natural problem-solver who sees what needs fixing, takes ownership and leaves things better than they found them. If you like being the person everyone relies on, you’ll thrive here.

🧭 Core Responsibilities

Own day-to-day office operations, including facilities, supplies, equipment, building management and vendor relationships, so the workplace is organized, welcoming and ready for work
Support the finance team as needed with tasks like invoice processing and customer communication, expense tracking, accounts payable (AP), purchase orders, communication with our vendors, and document collection
Partner with the people team on onboarding and offboarding logistics, employee records, benefits admin and other needs as they come up
Manage office budgets, purchasing and service providers, always looking for better ways to get things done
Assist marketing with events, branded materials and projects when extra hands are needed
Become a cornerstone of the Company's culture and help Plan team events, all-hands, offsites, leadership meetings and visits from customers and partners
Build and improve processes, checklists and shared systems so recurring work runs smoothly and doesn’t depend on any one person’s memory
Serve as the go-to person for operational questions, triaging requests from across the company and either solving them or routing them to the right owner

⚙️ What You Bring

2+ years in office management, office coordination or operations at a fast-paced company, ideally a startup or growth-stage business
Proven ability to juggle competing priorities from several teams at once without letting things slip
A solutions-first approach: you come to the table with an answer, or at least options, not just the problem
Excellent organizational skills and attention to detail, with your own reliable systems for tracking tasks, deadlines and follow-ups
Strong interpersonal and communication skills. You build trust with everyone from new hires to leadership to outside vendors
Adaptability and a willingness to take on unfamiliar work, figure it out and get it done
Confidence with modern office tools (Google Workspace or Microsoft 365, spreadsheets, shared drives) and willingness to learn new platforms quickly

Exposure to bookkeeping or AP/AR support (for example QuickBooks, Xero or expense tools like Expensify or Ramp)
Experience with HR admin or HRIS platforms
Experience planning events or supporting marketing projects

🤖 AI-First Mindset

We believe in AI’s power

Early Adopter: You actively use AI tools (such as Claude, ChatGPT, Perplexity, Gemini, and others) to unlock new possibilities beyond traditional methods. You are energized by how AI enhances what you can achieve.
Productivity Multiplier: You view AI as an essential amplifier of innovation and team efficiency - not a substitute for critical thinking or strategic judgment.

🏗️ Why Brickeye

High-Impact Mission & Technology

Solve a Global Problem: Work on a proprietary platform leveraging construction IoT to directly tackle the $1.5 trillion in annual risk and loss in the built environment.
Real-World Impact: See your products and innovation immediately translated into tangible results: boosting productivity and mitigating risk across major global construction projects, including in North America, the Middle East, Australia, and Latin America.
The Next Challenge: Shape the future of our platform's evolution, from next-generation sensor designs to scalable enterprise SaaS features.

Culture & Career Mastery

Impact Over Hierarchy: Thrive in a collaborative, mission-driven culture where the best ideas win, not the loudest titles. We value decisive action and ownership.
High Autonomy: We trust our experts. You will have a high degree of autonomy to own projects from concept through deployment, directly contributing to our growth.
World-Class Team: Learn and grow alongside a team of domain experts who are dedicated to mutual success and professional excellence.

Rewards & Flexibility

Competitive Compensation: We offer a competitive base salary, and annual performance incentives.
Be an Owner: A robust equity package, making you an owner of Brickeye so that you can share in our success.
Flexible Work Environment: Enjoy a truly flexible work environment that prioritizes delivery and results over rigid clock-watching. We don't mind if you need to run to a mid-day appointment or pick up your kid early from school.
Health Benefits: Competitive medical, and dental benefits.

Salary Range
$50,000 - $70,000 per year CAD
Where you land depends on your experience and what you bring to the table. If you’re a strong fit but your expectations sit outside this range, we’d still like to hear from you.

At Brickeye, people make our hiring decisions - every application selected is personally reviewed by our team. We do use AI tools to assist in screening applications as part of that process.

This posting is for an existing vacancy.

Brickeye is an equal opportunity employer and is committed to providing accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.

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More about this job

Responsibilities

The Office & Operations Coordinator manages daily office operations, facilities, and vendor relationships while supporting finance, people, and marketing teams. They are responsible for building efficient processes, managing budgets, and serving as the primary point of contact for operational inquiries.

Requirements

Candidates must have at least 2 years of experience in office management or operations within a fast-paced environment. Proficiency in modern office software and experience with financial or HR administrative tools is required.

Skills

Office management
Operations coordination
Finance support
Invoice processing
Expense tracking
Accounts payable
Onboarding
Offboarding
Budget management
Event planning
Google Workspace
Microsoft 365
QuickBooks
Xero
Expensify
Ramp

Benefits

Medical benefits
Dental benefits
Equity package
Performance incentives
Flexible work environment

Visa sponsorship

Not detected in the job text

Keywords

Office Coordinator
Operations
Construction Technology
IoT
Risk Mitigation
Finance
Accounts Payable
Onboarding
Budgeting
Event Planning
Google Workspace
Microsoft 365
QuickBooks
Xero
Expensify
Ramp
HRIS
Startup
Growth-stage
Data
SaaS
Process Improvement
Vendor Management
Facilities Management
AI Tools
Claude
ChatGPT
Perplexity
Gemini

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