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Bridgemans Services

Executive Assistant

Vancouver, BC, V6B 1B6, Canada

Pay: Salary Range: $70,000 to $90,000 per annum
Job type: Full-time
Posting language: English
Posted: Sep 23, 2026

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Original job description

Executive Assistant

Primary Location: 342 Water St, Vancouver, BC

Work Model: In-office (On-site) Employee Status: Permanent, Full-time

Salary Range: $70,000 to $90,000 per annum

The Company

Bridgemans Services Group LP provides flexible, full-service vessels for industrial workforce accommodation, logistics and ferry service at any location throughout the world. BSG customizes services to the exact needs and locations of clients, ensuring that solutions meet precise specifications, including logistics, crew transfers, housekeeping, catering and the fulfillment of all HSE requirements.

Position Summary

The Executive Assistant provides high-level administrative and organizational support to the President and the Executive, Support Specialist. This position serves as a trusted point of coordination between the executives, internal departments, clients, business partners and other external stakeholders.

The role requires exceptional judgment, discretion and organizational ability. The Executive Assistant manages complex schedules, communications, meetings, travel and competing priorities while helping ensure that the President’s commitments, decisions and action items are effectively coordinated and completed.

Key Responsibilities

Executive Support

Manage complex calendars for the President, including meetings, appointments, travel and competing priorities.
Anticipate scheduling conflicts, preparation requirements and executive follow-up needs.
Coordinate internal and external meetings, including invitations, agendas, supporting materials and meeting logistics.
Prepare President for meetings by gathering relevant background information, correspondence, presentations and supporting documents.
Track commitments, decisions and action items to support timely completion.
Draft, review and format correspondence, reports, presentations, briefing notes and other executive materials.
Manage confidential and sensitive information with professionalism and discretion.

Communication and Coordination

Serve as a key point of contact between the executives and employees, clients, contractors, professional advisors and business partners.
Review and prioritize incoming communications, requests and meeting invitations.
Prepare professional correspondence on behalf of the President.
Coordinate communication and information flow between departments and business divisions.
Follow up with internal and external parties regarding outstanding information, approvals, deliverables and deadlines.
Ensure urgent and time-sensitive matters are brought to the Presidents attention.

Meetings and Follow-Up

Schedule and coordinate meetings.
Prepare agendas, presentations, reports and background materials.
Attend meetings as required and prepare accurate minutes or summaries.
Maintain action-item registers and follow up with responsible individuals.
Support recurring leadership and operational meetings by coordinating departmental updates and consolidating reporting.
Maintain organized records of decisions, approvals and key correspondence.

Travel and Expense Administration

Arrange domestic and international travel, including flights, accommodations, ground transportation and detailed itineraries as required.
Coordinate changes and resolve travel-related issues as they arise.
Prepare and reconcile expense reports and corporate credit card transactions.
Maintain appropriate supporting documentation and ensure expenses are submitted in accordance with company policies.

Operational and Administrative Support

Assist the Executive, Support Specialist with cross-departmental coordination and operational priorities.
Support special projects, corporate initiatives, events and executive assignments.
Conduct research and compile information to assist with executive decision-making.
Identify administrative process improvements and implement practical systems to improve efficiency.
Provide backup administrative support to the executive office when required.
Perform other related duties consistent with the position.

Qualifications

Diploma or degree in business administration, office administration, communications or a related field is preferred.
Minimum five years of progressive executive-support experience, preferably supporting senior executives.
Experience supporting executives in a fast-paced, project-based or operational organization is an asset.
Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams and SharePoint, implementation of AI tools.
Strong experience coordinating complex calendars, meetings and domestic and international travel.
Excellent written and verbal communication skills.
Demonstrated ability to prepare polished correspondence, presentations, reports and meeting materials.
Experience working with confidential corporate, financial, legal or personnel information.

Core Competencies

Exceptional organization and attention to detail
Sound judgment and professional discretion
Ability to anticipate executive and organizational needs
Strong prioritization and time-management skills
Professional and diplomatic communication
Initiative, resourcefulness and follow-through
Ability to manage changing priorities and tight deadlines
Confidence working with senior leaders and external stakeholders
Collaborative and service-oriented approach
Ability to work independently with limited supervision

Reporting Relationships

Reports to: President and Executive, Support Specialist Works closely with: President, and Executive Support Specialist,

Working Conditions

Primarily office-based, with flexibility required to support executive schedules and changing business priorities.
Occasional work outside regular business hours may be required.
Some domestic or international travel may be required.
The position regularly handles confidential and commercially sensitive information.

At Bridgemans Services Group LP we believe that each employee contributes directly to our growth and success. We are committed to workplace excellence, safe work environments and the communities where we work and live. Bridgemans Services Group LP hires on the basis of merit and is committed to Employment equity and development.

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More about this job

Responsibilities

The Executive Assistant provides high-level administrative support to the President, managing complex schedules, travel, and communications. They serve as a key point of coordination between executives, internal departments, and external stakeholders while ensuring commitments and action items are completed.

Requirements

Candidates should have a minimum of five years of progressive executive-support experience and a diploma or degree in business or office administration. Proficiency in Microsoft Office suite and experience with complex scheduling and travel coordination are required.

Skills

Executive Support
Calendar Management
Travel Coordination
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
SharePoint
AI Tools
Communication
Time Management
Organizational Skills
Expense Reporting
Confidentiality
Project Coordination

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Calendar Management
Travel Administration
Expense Reports
Microsoft Office
SharePoint
AI Tools
Logistics
HSE Requirements
Project Coordination
Corporate Initiatives
Confidentiality
Stakeholder Management
Business Administration
Office Administration
Communication
Time Management
Reporting
Meeting Coordination

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