Find work in Canada.

329,193 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Save this search

Bilingual Conflicts Specialist
McCarthy Tétrault LLP
Montreal, QC
Full-time
We are recruiting for a Bilingual Conflicts Specialist to join our team in our Montreal office. Bilingualism is required as this is a collaborative role at the national level and the…
Bilingual Conflicts Specialist
McCarthy Tétrault LLP
Toronto, ON
Full-time
We are recruiting for a Bilingual Conflicts Specialist to join our team in our Toronto office. Bilingualism is required as this is a collaborative role at the national level and the…
Conflict Group Support Specialist
Miller Thomson LLP
Toronto, ON
Full-time
We are seeking a Conflict Group Support Specialist to join our Risk Management & Conflicts Team in our Ontario or Montreal offices.
Conflict Group Support Specialist
Miller Thomson
London, ON · Toronto, ON · Vaughan, ON · Waterloo, ON · Montreal, QC
We are seeking a Conflict Group Support Specialist to join our Risk Management & Conflicts Team in our Ontario or Montreal offices.
Nurse ELC
Hopes Home Inc
Regina, SK
35.45 to 37.97 CAD / hour
Consult and support the Nutrition Specialist with dietary needs.
Operations and Regulatory Compliance Specialist Sr
Fidelity Canada
Toronto, ON
Full-time
Reporting to the Director, Operations and Regulatory Compliance, the Operations and Regulatory Compliance Specialist Senior is responsible for completing regular monitoring and reporting on…
Technical Sales & Drafting Specialist (2D/3D CAD Modelling)
ICONIX Waterworks
Langley (District), BC · Langley, BC
Other
Proactively assesses and identifies potential design challenges or conflicts, notifying supervisors and making recommendations.
DevOps Manager
Delta Controls
Surrey, BC
Full-time
…success and works collaboratively with each product's DevOps Specialist and team lead to resolve issues. The role also owns operations and maintenance of the department's shared DevOps…
HR Supervisor
Pantos Logistics Canada Inc.
Toronto, ON · North York, ON
Full-time
Oversee payroll processes handled by Payroll Specialist, ensuring accuracy, compliance, and timely resolution of escalated issues.
HR Supervisor
Pantos Logistics Canada Inc.
Toronto, ON
Oversee payroll processes handled by Payroll Specialist, ensuring accuracy, compliance, and timely resolution of escalated issues.
Chemistry Laboratory Manager
Auxilium Health
Oshawa, ON
59,997 to 75,000 CAD / year
Full-time
Collaborate with the Inventory Specialist to ensure there is supply redundancy and the most cost-effective consumable sourcing is selected
Principal Coordination Spec
McDermott
Squamish, BC
Full-time
…for leading Functional Teams or projects and is regarded as a specialist in the field of coordination. As such, they must have in-depth expertise in coordination as well as broad knowledge…
Interface Engineering Specialist
Alstom
Toronto, ON
90,000 to 120,000 CAD / year
We're looking for an Interface Engineering Specialist who will ensure seamless integration of complex rail systems in Toronto. You'll work alongside people who show up with ownership,…
Training Specialist
Quectel
Richmond, BC
Full-time
…America and other region, handling moderately complex scheduling conflicts and resource…
Apparel Specialist, Joe Fresh
Loblaw Companies Limited
Montreal, QC
Full-time
The role of the Apparel Specialist is to coach, develop and train the Store Colleague on business wide training programs, Brand standards and to create a positive experience for the…
Apparel Specialist, Joe Fresh
Loblaw Companies Limited
Montreal, QC
Full-time
The role of the Apparel Specialist is to coach, develop and train the Store Colleague on business wide training programs, Brand standards and to create a positive experience for the…
Technical Support Analyst (Enterprise)
Clariti
Vancouver, BC
70,000 to 95,000 CAD / year
Full-time
…org as an admin, support engineer, or ISV/AppExchange product specialist. Specifically, you're…
BIM Specialist
AtkinsRéalis
Toronto, Ontario
Full-time
Identify inconsistencies or conflicts within federated models and communicate issues to design teams for timely resolution.
Medical Office Assistant ( MOA )
Stem Health
Toronto, ON
Part-time
Proactively flag scheduling conflicts or gaps to the Clinic Manager and clinical leads.
Clinic Director
Lifemark Health Group
West Kelowna, BC
50 to 60 CAD / hour
Full-time
Coordinate clinic scheduling, manage conflicts, and promote operational efficiency.
Executive Assistant
Bridgemans Services
Vancouver, BC
Full-time
…organizational support to the President and the Executive, Support Specialist. This position serves as a trusted point of coordination between the executives, internal departments, clients,…
Area Forester
Government of Alberta
Edson, Alberta
…dedicated individual to fill the role of Forest Sustainability Specialist, reporting directly to the Senior Forester. In this role, you'll be instrumental in ensuring the sustainability of…
Specialist, Construction Design (Piping)
PowerCo SE
St. Thomas, ON
We are seeking a highly skilled and proactive Specialist, BSI Design (piping) to join our Battery Specific Infrastructure (BSI) team. In this role, you will take a leading position in…
Specialist, Construction Design (HVAC)
PowerCo SE
St. Thomas, ON
We are seeking a highly skilled and proactive Specialist, BSI Design (HVAC & Process Exhaust) to join our Battery Specific Infrastructure (BSI) team. In this role, you will take a leading…
Specialist, Construction Design (Electrical)
PowerCo SE
St. Thomas, ON
…interdisciplinary coordination sessions, driving resolution of technical conflicts and optimizing…

Bridgemans Services

Executive Assistant

Vancouver, BC, V6B 1B6, Canada

Full-time

Salary Range: $70,000 to $90,000 per annum

Apply About employer

Applications open in a new tab.

At a glance

Automatically prepared from the listing. Check the original description for the full requirements.

Jump to the original description

Responsibilities

The Executive Assistant provides high-level administrative support to the President and Executive team, managing complex schedules, travel, and communications. They serve as a primary point of contact for internal and external stakeholders while ensuring executive commitments and action items are effectively coordinated.

Requirements

Candidates should possess a diploma or degree in business or office administration and at least five years of progressive executive-support experience. Proficiency in Microsoft Office suite and experience with complex scheduling and travel coordination are essential.

Experience

5 to 10 years

Education

bachelor degree

Working hours

40 hours per week

Job type

Full-time

Work arrangement

On-site

Skills

Executive support
Calendar management
Travel coordination
Expense reporting
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
SharePoint
AI tools
Communication
Time management
Prioritization
Confidentiality
Research

Minimum pay

$70,000

Maximum pay

$90,000

Pay currency

CAD

Pay period

YEAR

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Calendar Management
Travel Administration
Expense Reconciliation
Microsoft Office
SharePoint
AI Tools
Logistics
HSE Requirements
Confidentiality
Project Coordination
Stakeholder Management
Reporting
Briefing Notes
Corporate Initiatives
Operational Support
Time Management
Professionalism
Diplomacy

Original job description

Executive Assistant

Primary Location: 342 Water St, Vancouver, BC

Work Model: In-office (On-site) Employee Status: Permanent, Full-time

Salary Range: $70,000 to $90,000 per annum

The Company

Bridgemans Services Group LP provides flexible, full-service vessels for industrial workforce accommodation, logistics and ferry service at any location throughout the world. BSG customizes services to the exact needs and locations of clients, ensuring that solutions meet precise specifications, including logistics, crew transfers, housekeeping, catering and the fulfillment of all HSE requirements.

Position Summary

The Executive Assistant provides high-level administrative and organizational support to the President and the Executive, Support Specialist. This position serves as a trusted point of coordination between the executives, internal departments, clients, business partners and other external stakeholders.

The role requires exceptional judgment, discretion and organizational ability. The Executive Assistant manages complex schedules, communications, meetings, travel and competing priorities while helping ensure that the President’s commitments, decisions and action items are effectively coordinated and completed.

Key Responsibilities

Executive Support

Manage complex calendars for the President, including meetings, appointments, travel and competing priorities.
Anticipate scheduling conflicts, preparation requirements and executive follow-up needs.
Coordinate internal and external meetings, including invitations, agendas, supporting materials and meeting logistics.
Prepare President for meetings by gathering relevant background information, correspondence, presentations and supporting documents.
Track commitments, decisions and action items to support timely completion.
Draft, review and format correspondence, reports, presentations, briefing notes and other executive materials.
Manage confidential and sensitive information with professionalism and discretion.

Communication and Coordination

Serve as a key point of contact between the executives and employees, clients, contractors, professional advisors and business partners.
Review and prioritize incoming communications, requests and meeting invitations.
Prepare professional correspondence on behalf of the President.
Coordinate communication and information flow between departments and business divisions.
Follow up with internal and external parties regarding outstanding information, approvals, deliverables and deadlines.
Ensure urgent and time-sensitive matters are brought to the Presidents attention.

Meetings and Follow-Up

Schedule and coordinate meetings.
Prepare agendas, presentations, reports and background materials.
Attend meetings as required and prepare accurate minutes or summaries.
Maintain action-item registers and follow up with responsible individuals.
Support recurring leadership and operational meetings by coordinating departmental updates and consolidating reporting.
Maintain organized records of decisions, approvals and key correspondence.

Travel and Expense Administration

Arrange domestic and international travel, including flights, accommodations, ground transportation and detailed itineraries as required.
Coordinate changes and resolve travel-related issues as they arise.
Prepare and reconcile expense reports and corporate credit card transactions.
Maintain appropriate supporting documentation and ensure expenses are submitted in accordance with company policies.

Operational and Administrative Support

Assist the Executive, Support Specialist with cross-departmental coordination and operational priorities.
Support special projects, corporate initiatives, events and executive assignments.
Conduct research and compile information to assist with executive decision-making.
Identify administrative process improvements and implement practical systems to improve efficiency.
Provide backup administrative support to the executive office when required.
Perform other related duties consistent with the position.

Qualifications

Diploma or degree in business administration, office administration, communications or a related field is preferred.
Minimum five years of progressive executive-support experience, preferably supporting senior executives.
Experience supporting executives in a fast-paced, project-based or operational organization is an asset.
Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams and SharePoint, implementation of AI tools.
Strong experience coordinating complex calendars, meetings and domestic and international travel.
Excellent written and verbal communication skills.
Demonstrated ability to prepare polished correspondence, presentations, reports and meeting materials.
Experience working with confidential corporate, financial, legal or personnel information.

Core Competencies

Exceptional organization and attention to detail
Sound judgment and professional discretion
Ability to anticipate executive and organizational needs
Strong prioritization and time-management skills
Professional and diplomatic communication
Initiative, resourcefulness and follow-through
Ability to manage changing priorities and tight deadlines
Confidence working with senior leaders and external stakeholders
Collaborative and service-oriented approach
Ability to work independently with limited supervision

Reporting Relationships

Reports to: President and Executive, Support Specialist Works closely with: President, and Executive Support Specialist,

Working Conditions

Primarily office-based, with flexibility required to support executive schedules and changing business priorities.
Occasional work outside regular business hours may be required.
Some domestic or international travel may be required.
The position regularly handles confidential and commercially sensitive information.

At Bridgemans Services Group LP we believe that each employee contributes directly to our growth and success. We are committed to workplace excellence, safe work environments and the communities where we work and live. Bridgemans Services Group LP hires on the basis of merit and is committed to Employment equity and development.

Apply About employer

Report this job