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Added 7 hours ago
TB
Accounts Payable Specialist
The Boulevard Club
Toronto, ON
- Full-time
If so, we invite you to join The Boulevard Club as an Accounts Payable Specialist.
Added 7 hours ago
KG
Fleet Operations Specialist
KUTHALA GROUP
Brampton, ON
- Full-time
Company Description KUTHALA GROUP is a privately held company with diversified divisions across transportation, equipment sales and leasing, storage, fleet solutions, capital lending,…
Added 13 hours ago
AL
Laboratory Quality Assurance Specialist - St. John's
AGAT Laboratories
St. John's, NL
- Full-time
AGAT Laboratories is currently hiring for a Laboratory Quality Assurance Specialist. This position will work out of our St. John's Newfoundland location.
Added 15 hours ago
CB
Marketing & Communications Specialist
Canadian Bar Association of BC
Calgary, AB
- $65,000 to $75,000 CAD / year
- Full-time
…membership, events and other organizational initiatives, the Specialist develops promotional plans, creates compelling content and manages campaign delivery across email, social media, web…
Added 16 hours ago
Retail Advisor
Clutch Technologies Inc.
Halifax, NS
…scale rapidly, we are looking for a Retail Advisor (INBOUND FIELD SPECIALIST) to be the face of our company! Since our entire car-buying process is online, you’ll be the first Clutch…
Added 16 hours ago
BS
Executive Assistant
Bridgemans Services
Vancouver, BC
- Full-time
…organizational support to the President and the Executive, Support Specialist. This position serves as a trusted point of coordination between the executives, internal departments, clients,…
Added 23 hours ago
MF
Apprenticeship Specialist
Merit for Apprenticeship
Mississauga, ON
- Full-time
We're looking for an enthusiastic, relationship-focused Apprenticeship Specialist who enjoys working with people, solving problems, and making a difference. If you thrive in a collaborative…
Added 23 hours ago
Senior Purchasing Specialist, Pacific Link (Contract)
Trans Mountain
Calgary, AB
…individual to join our dynamic team as a Senior Purchasing Specialist, Pacific Link (Contract). In this position, you will play a key role in developing and executing sourcing and…
Added 1 day ago
Environmental Manager, Kiewit Infrastructure Engineers
Kiewit
Burnaby, BC
…designing and delivering complex infrastructure projects such as: transportation, ports, and power-related (hydro, LNG) environmental planning projects in Western Canada, with experience in…
Added 1 day ago
K
Environmental Manager, Kiewit Infrastructure Engineers
Kiewit
Burnaby, BC
- Full-time
…designing and delivering complex infrastructure projects such as: transportation, ports, and power-related (hydro, LNG) environmental planning projects in Western Canada, with experience in…
Added 1 day ago
MF
Apprenticeship Specialist
Merit for Training
Mississauga, ON
- Full-time
We're looking for an enthusiastic, relationship-focused Apprenticeship Specialist who enjoys working with people, solving problems, and making a difference. If you thrive in a collaborative…
Added 1 day ago
1R
Operations Manager
1-800 Radiator & A/C
Toronto, ON · Greater Toronto Area, Canada
- Full-time
1-800-Radiator & A/C has been a trusted U.S. brand since 1982. In Canada, we are a specialist distributor of heating, cooling, A/C, emissions and electrical parts for repair shops, body…
Added 1 day ago
NG
Learning and Development Specialist
NFI Group Inc.
Winnipeg, MB
- Full-time
…human resources, marketing, and many other functions to create transportation solutions that are safe, accessible, and sustainable. Every role at NFI Group helps move people…
Added 1 day ago
NG
Learning and Development Specialist
NFI Group Inc.
Winnipeg, MB
- Full-time
…human resources, marketing, and many other functions to create transportation solutions that are safe, accessible, and sustainable. Every role at NFI Group helps move people…
Added 1 day ago
E
Specialist, Infrastructure Planning (full-time)
Enbridge
Calgary, AB · Edmonton, AB · Fort McMurray, AB
- Full-time
At Enbridge, we are committed to delivering safe, reliable energy while driving financial excellence and innovation. We are seeking a Specialist, Infrastructure Planning to join our team!
Added 1 day ago
AT
Customer Service Representative
Armour Transportation Systems
Moncton, NB
- Full-time
Relevant customer service experience in transportation, logistics, or a related field
Added 1 day ago
GO
Career Development Specialist B
Government of Newfoundland and Labrador
Happy Valley-Goose Bay, NL
- $34.89 to $38.94 CAD / hour
- Full-time
Reporting to the Client Service Manager, the Career Development Specialist B uses a case management approach to provide employment and training services to individuals and groups.…
Added 1 day ago
SS
Service Operations Specialist | Spécialiste en opérations de services
SITA Switzerland Sarl
Montreal, QC
- Full-time
You’ll find us in 95% of international airports, working closely with over 2,500 transportation and government clients. Each partnership brings unique challenges, and we thrive on…
Added 1 day ago
AL
SAP Support Customer Experience Specialist
Air Liquide
Burlington, ON
- Part-time
Information Resourcefulness: Maintain expert knowledge of internal "cheat sheets" such as transportation schedules and warehouse contacts.
Added 1 day ago
Chief Safety Officer - Scarborough Subway Extension (STC)
Aecon
Toronto, ON · Scarborough, ON
Aecon delivers some of the most complex and impactful infrastructure projects - from transformative transportation networks to critical energy, industrial and nuclear programs. The projects…
Added 1 day ago
AC
Commercial Automation and Systems Analyst
Air Canada
Dorval, QC
- Full-time
…findings and implications, and develop options for review with the Specialist, RM AI Labs. Keeping up with new advancements in automation and AI, both in industry (especially aviation…
Added 1 day ago
GT
Procurement Specialist
GeoSpectrum Technologies, Inc
Dartmouth, NS
- Full-time
GeoSpectrum is growing and has a new career opportunity for an experienced Procurement Specialist!
Added 1 day ago
TS
Housing Specialist
The Salvation Army in Canada
Newmarket, ON
- Full-time
The Housing Specialist will assist chronically homeless individuals and families of York Region to obtain and maintain appropriate accommodation and provide ongoing housing based case…
Added 1 day ago
A
Sr. Fleet Coordinator
Airswift
Calgary, AB
- Contract
5-8 years of progressive experience in fleet management, transportation, asset management, procurement, category management, or a related field.
Added 1 day ago
IG
Workplace Safety Specialst
Insight Global
Brampton, ON
- $28 to $32 CAD / hour
- Contract
Insight Global is seeking a Workplace Health & Safety Specialist to support a large-scale operations environment. This individual will play a key role in promoting a culture of safety,…

Bridgemans Services

Executive Assistant

Vancouver, BC, V6B 1B6, Canada

Salary Range: $70,000 to $90,000 per annum · Full-time

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Job details

Pay: Salary Range: $70,000 to $90,000 per annum
Job type: Full-time
Posting language: English
Posted: Oct 16, 2026

Original job description

Executive Assistant

Primary Location: 342 Water St, Vancouver, BC

Work Model: In-office (On-site) Employee Status: Permanent, Full-time

Salary Range: $70,000 to $90,000 per annum

The Company

Bridgemans Services Group LP provides flexible, full-service vessels for industrial workforce accommodation, logistics and ferry service at any location throughout the world. BSG customizes services to the exact needs and locations of clients, ensuring that solutions meet precise specifications, including logistics, crew transfers, housekeeping, catering and the fulfillment of all HSE requirements.

Position Summary

The Executive Assistant provides high-level administrative and organizational support to the President and the Executive, Support Specialist. This position serves as a trusted point of coordination between the executives, internal departments, clients, business partners and other external stakeholders.

The role requires exceptional judgment, discretion and organizational ability. The Executive Assistant manages complex schedules, communications, meetings, travel and competing priorities while helping ensure that the President’s commitments, decisions and action items are effectively coordinated and completed.

Key Responsibilities

Executive Support

Manage complex calendars for the President, including meetings, appointments, travel and competing priorities.
Anticipate scheduling conflicts, preparation requirements and executive follow-up needs.
Coordinate internal and external meetings, including invitations, agendas, supporting materials and meeting logistics.
Prepare President for meetings by gathering relevant background information, correspondence, presentations and supporting documents.
Track commitments, decisions and action items to support timely completion.
Draft, review and format correspondence, reports, presentations, briefing notes and other executive materials.
Manage confidential and sensitive information with professionalism and discretion.

Communication and Coordination

Serve as a key point of contact between the executives and employees, clients, contractors, professional advisors and business partners.
Review and prioritize incoming communications, requests and meeting invitations.
Prepare professional correspondence on behalf of the President.
Coordinate communication and information flow between departments and business divisions.
Follow up with internal and external parties regarding outstanding information, approvals, deliverables and deadlines.
Ensure urgent and time-sensitive matters are brought to the Presidents attention.

Meetings and Follow-Up

Schedule and coordinate meetings.
Prepare agendas, presentations, reports and background materials.
Attend meetings as required and prepare accurate minutes or summaries.
Maintain action-item registers and follow up with responsible individuals.
Support recurring leadership and operational meetings by coordinating departmental updates and consolidating reporting.
Maintain organized records of decisions, approvals and key correspondence.

Travel and Expense Administration

Arrange domestic and international travel, including flights, accommodations, ground transportation and detailed itineraries as required.
Coordinate changes and resolve travel-related issues as they arise.
Prepare and reconcile expense reports and corporate credit card transactions.
Maintain appropriate supporting documentation and ensure expenses are submitted in accordance with company policies.

Operational and Administrative Support

Assist the Executive, Support Specialist with cross-departmental coordination and operational priorities.
Support special projects, corporate initiatives, events and executive assignments.
Conduct research and compile information to assist with executive decision-making.
Identify administrative process improvements and implement practical systems to improve efficiency.
Provide backup administrative support to the executive office when required.
Perform other related duties consistent with the position.

Qualifications

Diploma or degree in business administration, office administration, communications or a related field is preferred.
Minimum five years of progressive executive-support experience, preferably supporting senior executives.
Experience supporting executives in a fast-paced, project-based or operational organization is an asset.
Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams and SharePoint, implementation of AI tools.
Strong experience coordinating complex calendars, meetings and domestic and international travel.
Excellent written and verbal communication skills.
Demonstrated ability to prepare polished correspondence, presentations, reports and meeting materials.
Experience working with confidential corporate, financial, legal or personnel information.

Core Competencies

Exceptional organization and attention to detail
Sound judgment and professional discretion
Ability to anticipate executive and organizational needs
Strong prioritization and time-management skills
Professional and diplomatic communication
Initiative, resourcefulness and follow-through
Ability to manage changing priorities and tight deadlines
Confidence working with senior leaders and external stakeholders
Collaborative and service-oriented approach
Ability to work independently with limited supervision

Reporting Relationships

Reports to: President and Executive, Support Specialist Works closely with: President, and Executive Support Specialist,

Working Conditions

Primarily office-based, with flexibility required to support executive schedules and changing business priorities.
Occasional work outside regular business hours may be required.
Some domestic or international travel may be required.
The position regularly handles confidential and commercially sensitive information.

At Bridgemans Services Group LP we believe that each employee contributes directly to our growth and success. We are committed to workplace excellence, safe work environments and the communities where we work and live. Bridgemans Services Group LP hires on the basis of merit and is committed to Employment equity and development.

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More about this job

Responsibilities

The Executive Assistant provides high-level administrative and organizational support to the President and the Executive Support Specialist. This role manages complex schedules, communications, meetings, and travel while ensuring executive commitments and action items are effectively coordinated.

Requirements

Candidates should have a diploma or degree in business or office administration and a minimum of five years of progressive executive-support experience. Proficiency in Microsoft Office suite and experience with complex scheduling and travel coordination are required.

Skills

Executive support
Calendar management
Travel coordination
Expense reporting
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
SharePoint
AI tools
Communication
Time management
Prioritization
Research
Administrative support

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Calendar Management
Travel Administration
Expense Reconciliation
Microsoft Office
SharePoint
AI Tools
Logistics
Corporate Communications
Project Coordination
Confidentiality
Stakeholder Management
Meeting Coordination
Briefing Notes
Reporting
Operational Support
Time Management
Professionalism
Discretion

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