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Added 2 hours ago
AT
Revenue Accounting Specialist
Aurora Towers
Montreal, QC
- Full-time
…private-equity investor. Aurora builds, owns, and operates wireless communication assets across Canada, leasing space to wireless communications companies and supporting the deployment of…
Added 4 hours ago
I
Sales And Branding Specialist
INDI&I
Markham, ON
- Full-time
Role Description The Sales and Branding Specialist is a full-time, on-site role based in Markham, ON. This role is responsible for promoting INDI&I’s products and services, building brand…
Added 5 hours ago
TB
Accounts Payable Specialist
The Boulevard Club
Toronto, ON
- Full-time
The Accounts Payable Specialist supports the effective and accurate management of the Club’s Accounts Payable function, ensuring invoices, payments, and financial transactions are processed…
Added 5 hours ago
KG
Fleet Operations Specialist
KUTHALA GROUP
Brampton, ON
- Full-time
Role Description The Fleet Operations Specialist is a full-time, on-site role based in Brampton, ON. This position is responsible for coordinating daily fleet activities, including vehicle…
Added 6 hours ago
TC
Health and Safety Specialist
Toromont Cat
Pointe-Claire, QC · Concord, ON
- Full-time
Toromont Cat is seeking a Health and Safety Specialist to join our team in Toronto or Pointe Claire. The Health and Safety Specialist will play a key role in elevating and continuously…
Added 8 hours ago
KJ
Supply Chain Specialist
Keener Jerseys
Winnipeg, MB
- Full-time
Clear communication with suppliers and internal teams
Added 8 hours ago
Talent Acquisition Specialist II
Wawanesa Insurance
Toronto, ON · Winnipeg, MB · North York - Toronto, ON (Hybr, ON
…local labour market conditions, external market salary data, internal pay equity and the knowledge, skills, experience and anticipated proficiency in the role. The salary offered is…
Added 8 hours ago
HR
Shoe Specialist
Harry Rosen
NS · Toronto, ON · Cumberland
- Full-time
…passion and ability to inspire exceptional service. As a Shoe Specialist, you’ll be responsible for leading the shoe department and developing a clientele that recognizes their key role in…
Added 8 hours ago
SM
RQ00816 – Security Specialist – Intermediate
S M Software Solutions Inc
Toronto, ON
- Full-time
We are seeking an experienced Security Specialist – Intermediate with strong hands-on expertise in Continuous Threat Exposure Management (CTEM), vulnerability management, DevSecOps,…
Added 8 hours ago
ED
Technical Support & Inside Sales Specialist (VFD / Servo Drives)
Eura Drives Canada
Toronto, ON · North York, ON
- Part-time
Guide clients through parameter configuration, macro setups, and communication protocol integration (EthernetIP, Modbus, BACnet, Profibus, etc.).
Added 11 hours ago
BT
Standards and Training Specialist
Baker Tilly Canada
Peterborough, ON
- Full-time
We are looking for a Professional Standards and Training Specialist to join our team - a role where your expertise will drive meaningful outcomes and your ambition will help shape what…
Added 11 hours ago
DL
Human Resources Specialist
Drug Lab Pharmaceuticals
Delta, BC
- Full-time
Role Description This full-time on-site Human Resources Specialist role is based in Delta, BC. The Human Resources Specialist will manage day-to-day HR operations, including maintaining…
Added 11 hours ago
Payroll Specialist
Tigercat | MacDonald Steel
Cambridge, ON
Reporting to the Vice President of Finance, the Payroll Specialist is responsible for the accurate, timely, and compliant administration of payroll for more than 2,000 employees across…
Added 11 hours ago
AL
Laboratory Quality Assurance Specialist - St. John's
AGAT Laboratories
St. John's, NL
- Full-time
AGAT Laboratories is currently hiring for a Laboratory Quality Assurance Specialist. This position will work out of our St. John's Newfoundland location.
Added 13 hours ago
W
HSE Specialist
Worley
AB · Edmonton, AB
- Full-time
Work with Line Management, Safety Officers, and Client Safety Representatives; and also interface with internal and external customers on issues related to safety.
Added 13 hours ago
RB
Senior Security Specialist - Cloud Red Team(Global Security)
Royal Bank of Canada
Toronto, ON
- Full-time
Effectively liaise and communicate with the cloud operations group, internal customers, security operations center, key business stakeholders and management regarding information security…
Added 14 hours ago
NB
Banking Advisor
National Bank of Canada
Sturgeon Falls, ON
- Full-time
Refer your clients to your specialist colleagues for their specific needs.
Added 14 hours ago
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Trading Support Analyst
National Bank of Canada
Montreal, QC
- Full-time
A career as a Trader Support Specialist within the Segregation & Buy-Ins Team at National Bank means acting as the primary operational contact for Front Office trading teams. Leveraging…
Added 14 hours ago
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VIVCI - CONSEILLER BANCAIRE
National Bank of Canada
Montreal, QC
- Full-time
Refer your clients to your specialist colleagues for their specific needs.
Added 14 hours ago
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VIVCI - CONSEILLER BANCAIRE
National Bank of Canada
Montreal, QC
- Full-time
Refer your clients to your specialist colleagues for their specific needs.
Added 14 hours ago
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Banking Advisor
National Bank of Canada
Montreal, QC
- Full-time
Refer your clients to your specialist colleagues for their specific needs.
Added 14 hours ago
RP
Marketing Specialist
Roylo Partners
Toronto, ON
- $25 to $32 CAD / hour
- Full-time
…connect with their audiences? We’re looking for a Marketing Specialist to support campaign development, strengthen brand visibility, and help deliver effective marketing initiatives. This…
Added 14 hours ago
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BANKING ADVISOR
National Bank of Canada
Montreal, QC
- Full-time
Refer your clients to your specialist colleagues for their specific needs.
Added 14 hours ago
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Senior AI Data Scientist
National Bank of Canada
Montreal, QC
- Full-time
National Bank means serving as an applied Artificial Intelligence specialist.
Added 14 hours ago
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Senior Manager Commercial Credit
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Bank means acting as a specialist in commercial credit analysis and approvals.

Bridgemans Services

Executive Assistant

Vancouver, BC, V6B 1B6, Canada

Salary Range: $70,000 to $90,000 per annum · Full-time

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Job details

Pay: Salary Range: $70,000 to $90,000 per annum
Job type: Full-time
Posting language: English
Posted: Oct 16, 2026

Original job description

Executive Assistant

Primary Location: 342 Water St, Vancouver, BC

Work Model: In-office (On-site) Employee Status: Permanent, Full-time

Salary Range: $70,000 to $90,000 per annum

The Company

Bridgemans Services Group LP provides flexible, full-service vessels for industrial workforce accommodation, logistics and ferry service at any location throughout the world. BSG customizes services to the exact needs and locations of clients, ensuring that solutions meet precise specifications, including logistics, crew transfers, housekeeping, catering and the fulfillment of all HSE requirements.

Position Summary

The Executive Assistant provides high-level administrative and organizational support to the President and the Executive, Support Specialist. This position serves as a trusted point of coordination between the executives, internal departments, clients, business partners and other external stakeholders.

The role requires exceptional judgment, discretion and organizational ability. The Executive Assistant manages complex schedules, communications, meetings, travel and competing priorities while helping ensure that the President’s commitments, decisions and action items are effectively coordinated and completed.

Key Responsibilities

Executive Support

Manage complex calendars for the President, including meetings, appointments, travel and competing priorities.
Anticipate scheduling conflicts, preparation requirements and executive follow-up needs.
Coordinate internal and external meetings, including invitations, agendas, supporting materials and meeting logistics.
Prepare President for meetings by gathering relevant background information, correspondence, presentations and supporting documents.
Track commitments, decisions and action items to support timely completion.
Draft, review and format correspondence, reports, presentations, briefing notes and other executive materials.
Manage confidential and sensitive information with professionalism and discretion.

Communication and Coordination

Serve as a key point of contact between the executives and employees, clients, contractors, professional advisors and business partners.
Review and prioritize incoming communications, requests and meeting invitations.
Prepare professional correspondence on behalf of the President.
Coordinate communication and information flow between departments and business divisions.
Follow up with internal and external parties regarding outstanding information, approvals, deliverables and deadlines.
Ensure urgent and time-sensitive matters are brought to the Presidents attention.

Meetings and Follow-Up

Schedule and coordinate meetings.
Prepare agendas, presentations, reports and background materials.
Attend meetings as required and prepare accurate minutes or summaries.
Maintain action-item registers and follow up with responsible individuals.
Support recurring leadership and operational meetings by coordinating departmental updates and consolidating reporting.
Maintain organized records of decisions, approvals and key correspondence.

Travel and Expense Administration

Arrange domestic and international travel, including flights, accommodations, ground transportation and detailed itineraries as required.
Coordinate changes and resolve travel-related issues as they arise.
Prepare and reconcile expense reports and corporate credit card transactions.
Maintain appropriate supporting documentation and ensure expenses are submitted in accordance with company policies.

Operational and Administrative Support

Assist the Executive, Support Specialist with cross-departmental coordination and operational priorities.
Support special projects, corporate initiatives, events and executive assignments.
Conduct research and compile information to assist with executive decision-making.
Identify administrative process improvements and implement practical systems to improve efficiency.
Provide backup administrative support to the executive office when required.
Perform other related duties consistent with the position.

Qualifications

Diploma or degree in business administration, office administration, communications or a related field is preferred.
Minimum five years of progressive executive-support experience, preferably supporting senior executives.
Experience supporting executives in a fast-paced, project-based or operational organization is an asset.
Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams and SharePoint, implementation of AI tools.
Strong experience coordinating complex calendars, meetings and domestic and international travel.
Excellent written and verbal communication skills.
Demonstrated ability to prepare polished correspondence, presentations, reports and meeting materials.
Experience working with confidential corporate, financial, legal or personnel information.

Core Competencies

Exceptional organization and attention to detail
Sound judgment and professional discretion
Ability to anticipate executive and organizational needs
Strong prioritization and time-management skills
Professional and diplomatic communication
Initiative, resourcefulness and follow-through
Ability to manage changing priorities and tight deadlines
Confidence working with senior leaders and external stakeholders
Collaborative and service-oriented approach
Ability to work independently with limited supervision

Reporting Relationships

Reports to: President and Executive, Support Specialist Works closely with: President, and Executive Support Specialist,

Working Conditions

Primarily office-based, with flexibility required to support executive schedules and changing business priorities.
Occasional work outside regular business hours may be required.
Some domestic or international travel may be required.
The position regularly handles confidential and commercially sensitive information.

At Bridgemans Services Group LP we believe that each employee contributes directly to our growth and success. We are committed to workplace excellence, safe work environments and the communities where we work and live. Bridgemans Services Group LP hires on the basis of merit and is committed to Employment equity and development.

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More about this job

Responsibilities

The Executive Assistant provides high-level administrative and organizational support to the President and the Executive Support Specialist. This role manages complex schedules, communications, meetings, and travel while ensuring executive commitments and action items are effectively coordinated.

Requirements

Candidates should have a diploma or degree in business or office administration and a minimum of five years of progressive executive-support experience. Proficiency in Microsoft Office suite and experience with complex scheduling and travel coordination are required.

Skills

Executive support
Calendar management
Travel coordination
Expense reporting
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
SharePoint
AI tools
Communication
Time management
Prioritization
Research
Administrative support

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Calendar Management
Travel Administration
Expense Reconciliation
Microsoft Office
SharePoint
AI Tools
Logistics
Corporate Communications
Project Coordination
Confidentiality
Stakeholder Management
Meeting Coordination
Briefing Notes
Reporting
Operational Support
Time Management
Professionalism
Discretion

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