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Added 15 mins ago
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Bridgeway Connection Services

Administrative Coordinator

AB, Canada
Edmonton, AB, Canada

Job type: Full-time
Apply by: Mar 20, 2027
Posting language: English
Posted: Sep 21, 2026

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Original job description

Administrative Assistant

Bridgeway Connection Services

Position Summary

Bridgeway Connections is seeking a reliable, organized, and detail-oriented Administrative Assistant to support the daily operations of the agency. The Administrative Assistant will be responsible for maintaining office systems, filing and recordkeeping, completing administrative tasks, supporting agency staff, and ensuring confidential personnel and agency information is properly managed.

Key Responsibilities

Administrative Support

· Perform general office duties including answering phones, responding to emails, scheduling appointments, and greeting visitors.

· Complete routine administrative and clerical tasks accurately and efficiently.

· Prepare, distribute, and maintain agency documents, forms, and correspondence.

· Assist management and staff with administrative projects and special assignments.

File and Records Management

· Maintain organized and accurate filing systems for personnel, agency, and program records.

· Create, update, and archive physical and electronic files.

· Ensure all employee and agency records are complete, current, and securely stored.

· Maintain confidentiality of sensitive personnel and organizational information.

Office Operations

· Monitor and maintain office supplies and equipment.

· Assist with data entry, document preparation, scanning, copying, and record retrieval.

· Support onboarding paperwork and employee documentation processes.

· Help coordinate meetings, training sessions, and agency events.

Compliance and Confidentiality

· Follow agency policies and procedures regarding documentation and recordkeeping.

· Ensure confidential information is handled professionally and securely.

· Maintain compliance with applicable regulations and organizational standards.

Qualifications

· High school diploma or equivalent required; associate degree preferred.

· Previous administrative, clerical, or office support experience preferred.

· Proficiency in Microsoft Office (Word, Excel, Outlook) and office technology.

· Strong organizational and time-management skills.

· Excellent written and verbal communication skills.

· Ability to manage multiple tasks and meet deadlines.

· High level of professionalism, discretion, and confidentiality.

· Strong attention to detail and accuracy.

Clear Performance Expectations

The Administrative Assistant is expected to:

· Maintain accurate and organized personnel, agency, and program files at all times.

· Complete assigned office tasks promptly and accurately.

· Demonstrate professionalism in all interactions with staff, clients, and community partners.

· Protect confidential information and follow all privacy requirements.

· Meet established deadlines and prioritize work effectively.

· Maintain a clean, organized, and efficient office environment.

· Communicate effectively with supervisors and team members.

· Support the mission and values of Bridgeway Connections through dependable and quality work.

Physical Requirements

· Ability to sit, stand, and work at a computer for extended periods.

· Ability to lift and carry office materials up to 25 pounds.

· Ability to file and retrieve documents from office storage areas.

Bridgeway Connections is an equal opportunity employer committed to fostering a professional, respectful, and supportive work environment.

This posting will remain open until we find a suitable candidate. Hourly Rate: 18.00-23.00

Send Resume to [email protected]

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More about this job

Responsibilities

The Administrative Coordinator is responsible for maintaining office systems, managing records, and providing general administrative support to agency staff. They will also handle scheduling, correspondence, and ensure the secure management of confidential personnel and agency information.

Requirements

Candidates must have at least a high school diploma or equivalent, with an associate degree preferred. Proficiency in Microsoft Office and strong organizational, communication, and time-management skills are required.

Skills

Administrative support
Office management
Recordkeeping
Data entry
Microsoft Office
Word
Excel
Outlook
Scheduling
Communication
Time management
Attention to detail
Confidentiality
Filing systems
Professionalism

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Office Operations
Record Management
Data Entry
Microsoft Office
Word
Excel
Outlook
Clerical Tasks
Confidentiality
Compliance
Scheduling
Onboarding
Documentation
Filing Systems
Agency Support
Office Supplies
Communication Skills
Time Management
Professionalism

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