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Added 3 mins ago
Senior Manager, Procurement Business Solutions Owner - P2P Tools
Scotiabank
Toronto, ON
…coaching mindset and behaviours, communicating vison/values/business strategy, and managing succession and development planning for the…
Added 3 mins ago
H
Commercial Management Coordinator
HDR
Toronto, ON
- Full-time
…connected, thriving communities. As part of HDR’s Transportation Business Group, you’ll help shape the systems that move people and goods safely, efficiently, and sustainably. From…
Added 3 mins ago
H
Transportation Planner
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Calgary, AB · Vancouver, BC · Burlington, ON · Richmond Hill, ON · Toronto, ON
- Full-time
Transit planning studies, business cases development
Added 3 mins ago
Senior Financial Analyst - Payroll Accounting
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Calgary, AB · Edmonton, AB · Burnaby, BC · Vancouver, BC · Toronto, ON · Montreal, QC
…Rewards processes and programs. We want to be easier to do business with and we’ve been innovating and elevating ourselves to provide delightful experiences. This team has deep knowledge…
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Sr Dir, Finance Consolidation
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Added 15 mins ago
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…priorities, while leading scenario analysis, enterprise roll-ups, and executive performance…
Added 15 mins ago
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Account Executive, Enterprise
BrainStation
Toronto, ON
- Full-time
As an Account Executive, Enterprise, you will build and grow relationships with global organizations as they transform for the AI era. Our clients are leaders in their industries, operating…
Added 15 mins ago
PM
Growth Partner
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- $50,000 to $70,000 CAD / year
- Full-time
…a launchpad. You'll start with a clear, concrete remit, new business, executive support, and keeping our Toronto office humming, but the shape of this job six months from now is up to you.…
Added 15 mins ago
O
Revenue Enablement Specialist, XDR
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Toronto, ON · Greater Toronto Area, Canada
- Full-time
…apply that experience to building training, onboarding, and development programs that actually move the needle. Formal enablement experience is a plus, but deep sales credibility is the…
Added 15 mins ago
C
Learning and Development Program Manager
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- Full-time
…a robust global virtual delivery model, we offer leadership development, executive coaching, career transition, and team engagement…
Added 15 mins ago
B
Strategist, Enterprise
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- Full-time
Structure and author proposals, executive presentations, business cases, and engagement documentation to a standard a senior client audience expects, and support pursuits and follow-on…
Added 15 mins ago
B
Senior Strategist, Enterprise
BrainStation
Toronto, ON
- Full-time
…technology closely and you can translate them into implications an executive will act on. Working across our teams, you will lead workstreams, facilitate workshops, produce the…
Added 15 mins ago
AC
Senior Programme Manager- Electrification
Accenture Construct
Toronto, ON
- Full-time
Visit us here to learn more about Accenture Construct | Capital Projects Business
Added 15 mins ago
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Senior Manager, Corporate Administration/Gestionnaire principal, administration corporative
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Ottawa, ON
- Full-time
…facilities management, financial administration, governance policy development, and assigned corporate initiatives. The incumbent also provides supervision and direction to the…
Added 15 mins ago
IF
Senior Sales Director
Infosys Finacle
Toronto, ON
- $150,000 to $200,000 CAD / year
- Full-time
Lead executive-level presentations, workshops, and business case discussions.
Added 16 mins ago
R
Director, Delivery & Implementation
RewardOps
Canada
- Full-time
…delivered with appropriate visibility, control, and focus on client business…
Added 16 mins ago
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Senior Account Manager, Paid Social
Monks
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- Full-time
2-3+ years of direct paid social client management including Meta and TikTok advertising strategy development, execution & client relationship management
Added 16 mins ago
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BBA Consultants
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Help develop and implement the group’s development strategies, in collaboration with the business lines, executive management teams and other regional leaders
Added 29 mins ago
JH
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Added 29 mins ago
SC
Manager, Customer Experience
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- Full-time
…experience strategy. This individual acts as a trusted advisor to executive leadership, leading complex analyses, developing innovative solutions, and shaping long-term CX initiatives. The…
Added 29 mins ago
TB
Senior Manager, Supply Chain Analytics
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- Full-time
Becoming experts on beer doesn't happen overnight - we've been in business since 1927 and today, The Beer Store is the primary distribution and sales channel for beer in Ontario and is…
Added 29 mins ago
TP
Executive Assistant Office Manager
TDS Personnel
Toronto, ON
- $100,000 to $110,000 CAD / year
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Seeking a highly organized, technologically savvy, and proactive Executive Assistant/Office Manager to provide comprehensive administrative support to the office and team. The ideal…
Added 29 mins ago
MA
Office Manager
Montcrest Asset Management
Toronto, ON · Greater Toronto Area, Canada
- Full-time
…functions, property coordination, IT liaison activities, and executive support. This role ensures the efficient day-to-day functioning of the office while supporting multiple business…
Added 29 mins ago
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TECH LEAD - GRC ENGINEERING
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Added 30 mins ago
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Britespan Building Systems Inc.

Executive Administrator

Wingham, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 7, 2026
Experience: 7+ years of progressive administrative or business coordination experience.
Posting language: English
Posted: Oct 8, 2026

Original job description

Location: Head Office, Wingham

Hours: Monday - Friday, 8:00 am - 5:00 pm

Position Summary:

The Executive Admin is a highly trusted, professional individual contributor responsible for providing senior-level administrative, organizational and business support to the President and Executive Leadership Team.

This position requires an exceptionally organized, proactive and resourceful professional who can anticipate needs, manage competing priorities, exercise sound judgment and independently drive administrative and business initiatives forward. The successful candidate will operate with a high degree of professionalism, discretion and confidentiality and will regularly interact with senior leaders, employees, customers and external business partners.

While this position does not have direct reports or formal people-management responsibilities, the Executive Admin is expected to demonstrate a high level of ownership, influence and accountability and to coordinate effectively across all levels of the organization.

Position Qualifications:

Education & Knowledge

Diploma or degree in Business Administration, Executive Administration, Office Administration or a related discipline preferred; equivalent senior-level experience will be considered.
Strong understanding of professional business practices and executive-level administration.
Advanced proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint.
Experience with Microsoft Dynamics, Power BI, Smartsheet or similar business systems considered an asset.

Skills

Exceptional organizational and time-management abilities.
Highly proactive with the ability to anticipate requirements before they become urgent.
Exceptional attention to detail and commitment to accuracy.
Strong critical-thinking, analytical and problem-solving abilities.
Excellent judgment and ability to make appropriate decisions with limited direction.
Ability to independently manage multiple competing priorities and deadlines in a fast-paced environment.
Strong business acumen and professional presence.
Exceptional written and verbal communication skills.
Ability to communicate confidently and professionally with executives and stakeholders at all organizational levels.
Strong research, reporting and presentation-development capabilities.
Ability to influence and coordinate others without formal authority.
High degree of discretion, integrity and confidentiality.
Adaptable, resourceful and comfortable working with changing priorities.
Strong sense of accountability and follow-through.

Experience

7+ years of progressive administrative or business coordination experience.
Minimum 3–5 years supporting senior executives or C-Suite leaders strongly preferred.
Demonstrated experience managing confidential and sensitive business information.
Experience coordinating complex projects, meetings, travel, events and executive priorities.

Communication

Excellent English Communication skills (oral and written)
Strong Interpersonal skills with a team mindset
Ability to conduct meetings and presentations with confidence

Responsibilities:

Executive & Administrative Support

Provide high-level administrative and business support to the President and Executive Leadership Team.
Proactively manage executive calendars, meetings, appointments and competing priorities.
Anticipate upcoming requirements, deadlines and commitments and ensure appropriate preparation and follow-through.
Coordinate executive travel, accommodations, itineraries and related arrangements.
Draft, review and prepare professional correspondence and communications on behalf of executives.
Maintain organized and confidential executive records, correspondence, meeting materials and documentation.
Exercise sound judgment when prioritizing inquiries, requests, meetings and communications requiring executive attention.
Handle highly sensitive and confidential company and employee information with a high degree of discretion.

Meeting & Action Item Coordination

Organize and prepare for executive and leadership meetings, including agendas, supporting documentation, presentations and meeting logistics.
Attend meetings as required and prepare accurate minutes, summaries, decisions and action items.
Maintain and monitor outstanding action-item lists to ensure commitments and deadlines are tracked.
Follow up with responsible individuals and departments to support timely completion of action items.
Ensure executives are appropriately briefed and prepared in advance of meetings and key discussions.
Coordinate information and documentation required from various departments for executive review.

Business Reporting, Research & Special Projects

Conduct research, compile information and consolidate materials to support executive decision-making.
Prepare reports, presentations, spreadsheets and other executive-level business materials.
Assist with data collection, reporting and maintenance of accurate business information.
Complete a variety of special projects as assigned by the President and Executive Leadership Team.
Coordinate projects involving multiple departments, ensuring timelines, deliverables and outstanding items are appropriately tracked.
Identify issues, gaps or outstanding information and proactively work toward resolution.
Take ownership of assigned projects and responsibilities from initiation through completion with minimal supervision.

Communication & Cross-Functional Coordination

Act as a professional liaison between the President, Executive Leadership Team, employees, customers, suppliers and external stakeholders.
Facilitate the effective flow of information between executives and departments throughout the organization.
Coordinate with department leaders and employees to gather information, complete executive requests and meet organizational deadlines.
Communicate professionally and confidently with stakeholders at all levels of the organization.
Support the preparation and coordination of company-wide or executive communications as required.
Build effective working relationships across departments to support collaboration and timely execution of priorities.
Influence and coordinate others effectively without formal supervisory authority.

Organizational & Administrative Excellence

Identify opportunities to improve administrative processes, systems, communication and organizational efficiency.
Develop and maintain administrative processes, templates, tracking tools and documentation to support consistency and efficiency.
Support planning and coordination of company meetings, leadership events and other internal or external events.
Maintain a high standard of accuracy, organization and professionalism across all assigned responsibilities.
Provide administrative support across departments as required while effectively balancing executive priorities.
Adapt quickly to changing business needs and priorities in a fast-paced environment.
Demonstrate a strong sense of accountability, urgency and follow-through.

Apply About employer

More about this job

Responsibilities

Provide senior-level administrative and business support to the President and Executive Leadership Team, including managing calendars, meetings, travel, communications, records, and confidential information. Coordinate action items, reporting, research, special projects, and cross-functional communication while improving administrative processes and ensuring timely follow-through.

Requirements

Requires 7+ years of progressive administrative or business coordination experience, with 3–5 years supporting senior executives or C-suite leaders strongly preferred. A diploma or degree in business or office administration is preferred, along with advanced Microsoft Office skills, strong judgment, organization, communication, and discretion.

Skills

Executive Administration
Calendar Management
Meeting Coordination
Travel Coordination
Project Coordination
Time Management
Organization
Written and Verbal Communication
Research and Reporting
Presentation Development
Microsoft Office
Microsoft Dynamics
Power BI
Smartsheet
Confidentiality
Cross-Functional Coordination

Visa sponsorship

Not detected in the job text

Keywords

Executive Administration
Business Administration
Office Administration
Microsoft Office
Outlook
Word
Excel
PowerPoint
Microsoft Dynamics
Power BI
Smartsheet
Executive Calendar Management
Meeting Minutes
Action-Item Tracking
Travel Coordination
Confidential Information
Business Reporting
Research
Presentation Development
Project Coordination
Cross-Functional Coordination
Stakeholder Communication
Process Improvement
Administrative Processes
Wholesale Building Materials

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